Hollidaysburg Area Music Department
Scott Sheehan, Band Director
Wendy Jo Nagy, Choir Director
Stephanie Everett, Orchestra Director
1500 N. Montgomery Street
Hollidaysburg, PA 16648
(814) 695 – 4416
Hollidaysburg Area SH Music Department Florida Trip 2016
The Hollidaysburg Area Senior High Music Department will be traveling to Orlando, Florida from March 1 – 6, 2016 to perform in the Walt Disney World Resorts. All students enrolled in band, choir, orchestra, and/or HARP (drama productions) are invited and strongly encouraged to attend this trip in order to have superior performances and to participate in this rewarding experience. The following information concerns the financial obligation and the tentative itinerary for the students. Any questions about the trip can be directed to any of the senior high music directors.
· Students must be in grades 10, 11, or 12 AND must be enrolled in Band, Choir, Orchestra, and/or HARP during the 2015-2016 school year. Dance-Drill Team and Majorettes are also eligible to attend.
· The estimated cost of the Florida Trip is $750 per student. This will include transportation, lodging, park tickets, and some meals. Students must have met their 2014-2015 fair share ($150) AND have a minimum balance of $250 towards the total Florida Trip cost no later than September 15, 2015. Students must also meet their $150 fair share for the 2015-2016 school year. Students are STRONGLY ENCOURAGED to fundraise and make payments towards this trip this summer and throughout next year! Payments can be made at any time by sending a check to HAMPA, P.O. Box 736 Hollidaysburg, PA 16648. Be sure to mark the check as a FL Trip Payment!
· The Commitment Form must be submitted with the payment by Sept. 15, 2015. No refunds of any type will be given after this date.
· The final total balance of $900 for the Florida Trip and yearly fair share will be due on February 1, 2016. No exceptions! The cost of the trip includes students’ transportation, lodging at a Disney World Resort, most meals, and admissions to the parks. Also included in the trip package is overnight security in the hotel, liability insurance coverage, and an exclusive tour representative during our stay in Florida. HAMPA will provide a meal on the way to Florida and also on the way home.
Estimated Total Fair Share Summary for students traveling to Florida:
$900 TOTAL COST
$750 for students going on Florida Trip
$150 for the 2015-2016 Fair Share
$150 for the 2014-2015 Fair Share (if still outstanding)
$250 per person by September 15, 2015 (Plus 2011-12 Fair Share if outstanding)
Additional $250 per person by November 16, 2015
Additional $200 is due by January 8, 2016.
Final payment of $200 is due by February 1, 2016.
Total cost of $900 must be paid by February 1, 2016 - No exceptions.
If you owe the 2014-15 Fair Share, that $150 must be paid in full by Nov. 16, 2015.
Refunds
No refunds will be given past the September 15, 2015 deadline for any reason.
For questions please contact Scott Sheehan via email at
Other Information:
· Fundraisers are provided to allow families the opportunity to earn money towards the trip throughout a two year period. Students and families are strongly encouraged to actively fundraise and make deposits throughout the year. A fundraising packet will be sent from HAMPA at the beginning of the school year.
· All cash deposits, as well as fundraising monies, must be mailed in the form of a check to: HAMPA, P.O. Box 736 Hollidaysburg, PA 16648. Be sure to indicate your child’s name and whether the money is designated for his or her trip to Florida, or is designated for a specific fundraiser.
· Updated account balances for each family will be made available periodically and can be accessed through Charms. You may contact Rhonda Molinets (HAMPA Assistant Treasurer) or one of the directors if you have questions regarding your child’s trip account balance.
· Chaperone Forms and Family Travel Forms are available for parents and family members who wish to attend this trip.
· All financial obligations stated above are based on one student per family in the music program. There is a discount on the yearly fair share for families that have multiple students in the program. However, there is not a discount per student for the cost of the Florida Trip. Please refer to the Fair Share Worksheet on the HAMPA website on www.tigerwires.com to answer any questions that you may have.
· The directors strongly encourage all music students to attend this trip in order to have superior performances throughout the Walt Disney World Resort. If you have any concerns please contact one of the directors.
Hollidaysburg Area SH Music Department Florida Trip 2016
STUDENT COMMITTMENT FORM
Students in the Hollidaysburg Area Senior High Band, Choir, Orchestra, and HARP will be traveling to Orlando, Florida on March 1 – 6, 2016 to perform in the Walt Disney World Resorts. The total cost of the trip is $750 per student. In order to attend the trip, each student is also responsible for their $150 yearly fair share for both the 2014--2015 and the 2015-2016 school years. The total cost for the trip and the fair share is $900 (or $1050 if you owe from last school year). Any carryover from last year’s fundraising efforts or deposits will be applied towards this balance. All students attending the trip must have a minimum balance of $250 by September 15, 2015 in order to attend.
There will be several fundraising opportunities this school year to assist families in making payments towards this trip. There are also numerous volunteer opportunities to earn money that will be applied towards your child’s trip. As always, you can make cash payments towards the balance at any time. Check and money order payments should be mailed to HAMPA, P.O. Box 736 Hollidaysburg, PA 16648.
Payment Schedule$900 TOTAL COST
$750 for students going on Florida Trip
$150 for the 2015-2016 Fair Share
(Additional $150 for the 2014-2015 Fair Share if still outstanding)
$250 per person by September 15, 2015 (Plus 2014-15 Fair Share if outstanding)
Additional $250 per person by November 16, 2015
Additional $200 is due by January 8, 2016.
Final payment of $200 is due by February 1, 2016.
Total cost of $900 must be paid by February 1, 2016 - No exceptions.
If you owe the 2014-15 Fair Share, that $150 must be paid in full by Nov. 16, 2015.
Refunds
No refunds will be given past the September 15, 2015 deadline for any reason.
For questions please contact Scott Sheehan via email at
These payments MUST be paid by the due dates and ARE NOT REFUNDABLE. This is a necessity as payments must be made to the travel company which are also nonrefundable. If a payment is not received by the due dates listed above, your child will forfeit their opportunity to participate in this trip.
Student’s Name ______Grade ______
______I will travel to Orlando, FL with the Music Department.
______I will not travel to Orlando, FL with the Music Department.
I have read the above information regarding the Hollidaysburg Area Senior High Music Department’s Trip to Orlando, FL on March 1 - 6, 2016. I understand the financial obligations as well as the payment schedule.
______
Parent/Guardian Signature Date
Please return this form to one of the SENIOR HIGH DIRECTORS by September 15, 2015.
Hollidaysburg Area SH Music Department Florida Trip 2016
FAMILY COMMITMENT FORM
The Hollidaysburg Area Senior High Music Department will be traveling to Orlando, Florida on March 1 – 6, 2016 to perform in the Walt Disney World Resorts. If you are interested in attending as a family, please fill out the form below. Families will travel by bus and will stay in the same hotel as the students who are on the trip. However, please realize you will not be rooming with your child who is in the high school music department. This form is for families who are strictly going on “vacation” with the Music Department. You will not serve as chaperones. There is a separate form and information if you are interested in being a chaperone. The payment schedule applies for all family members as well as members of the Senior High Music Department who are attending this trip.
Trip Rates w/Bus / Trip Rate w/out Transportation / Payment Schedule$750 per person – Quad (4 to a room)
$780 per person – Triple (3 to a room)
$850 per person – Double (2 to a room)
$1050 per person – Single occupancy / $520 per person – Quad (4 to a room)
$550 per person – Triple (3 to a room)
$620 per person – Double (2 to a room)
$820 per person – Single occupancy / $250 per person by September 15, 2015
Additional $250 per person by November 16, 2015.
Final payment of $200 is due by February 1, 2016. No exceptions.
Student’s Name ______
Names of Family Members Attending the Trip: ______# of Rooms: ______
(List additional family members on the back of this form)
Name Relationship to Student
______
______
______
______
Address ______
______
Home Phone ______Cell Phone ______
Email ______
Please check one:
______We are interested in sharing a room with other family participants to save costs.
______We prefer to have our own room and will pay the additional costs.
PLEASE MAIL THIS FORM TO THE HAMPA POST OFFICE BOX BY September 15, 2015 .
Hollidaysburg Area SH Music Department Florida Trip 2016
CHAPERONE INTEREST FORM
The Hollidaysburg Area Senior High Music Department will be traveling to Orlando, Florida on March 1 – 6, 2016 to perform in the Walt Disney World Resorts. If you are interested in serving as a chaperone on this trip please review the chaperone guidelines included in this mailing and complete this form. We need approximately 10 chaperones to attend this trip. This does not include the directors, administrators, or medical professionals.
Student’s Name ______
Parent/Guardian’ Name ______
Address ______
______
Home Phone ______Cell Phone ______
Email ______
Please note that chaperones will be housed two to a room – double occupancy. If you have another chaperone with whom you would like to share a room please indicate that on this form.
PLEASE MAIL THIS FORM BY AUGUST 15, 2015 TO:
SCOTT SHEEHAN
HOLLIDAYSBURG AREA SENIOR HIGH SCHOOL
1510 N. MONTGOMERY STREET
HOLLIDAYSBURG, PA 16648
NOTE: Everyone will be notified by September 4, 2015 if they have been selected to serve as a chaperone for the trip. This will allow folks who may not be selected to still attend the trip as a family member.
HAHS Music Department
Chaperone Guidelines for Overnight Trips
Chaperone Responsibilities
· Assist the directors as necessary or when asked
· Assist with distribution of information and other items as needed
· Meet with assigned group of students periodically throughout the day
· Assist with handling of equipment, music, instruments, etc.
· Assist with room checks for overnight trips
· Make sure that ALL students follow policies and procedures
(Directors are to be advised immediately if a question or concern should arise.)
· Maintain the professional standards of the Hollidaysburg Area School District & Music Department
Other Considerations
· The ratio of 1 chaperone for every 12 students will be used in determining the total number of chaperones needed.
· Chaperones do not pay for the cost of the trip.
· Chaperones will be housed two to a room – double occupancy.
· Chaperones will NOT be responsible for any children who are not performing. In other words, chaperones may not bring their own children on the trip unless their child is performing with one of the senior high ensembles.
· All chaperones are required to have Act 34 (Criminal Record) & Act 151 (Child Abuse) Clearances. It is at the expense of each chaperone’s to obtain these clearances ($35 total).
o These forms are available at the School District’s Human Resource Office.
o Both forms are also available online through the State Police at: http://www.dpw.state.pa.us/child/childabuseneglect/003671038.htm
Criteria Ranking for Chaperone Selection
1. Directors of performing ensembles
2. Other music directors if needed
3. Administration (1 required for overnight trips)
4. Medical Professionals (2 required for overnight trips)
5. Accompanist if needed
6. Senior High HAMPA Officers who have previously chaperoned overnight trips
7. Senior High HAMPA Officers who have previously chaperone day trips/football games
8. Senior High HAMPA Members who have previously chaperoned overnight trips
9. Senior High HAMPA Members who have previously chaperoned day trips/football games
10. Spouses of Directors
11. Ensemble Staff if needed
12. Junior High HAMPA Officers who have previously chaperoned overnight trips
13. Junior High HAMPA Officers who have previously chaperone day trips/football games
14. Junior High HAMPA Members who have previously chaperoned overnight trips
15. Junior High HAMPA Members who have previously chaperoned day trips/football games
16. Any other interested parents.
*In the case that there are more interested and eligible chaperones, ties will be decided upon by the number of volunteer hours for HAMPA.
**Final approval for ALL chaperones will be made by the directors who coordinate the trip.
Florida Trip 2016 – TENTATIVE Itinerary
(Dates & Times will most likely change)
Tuesday, March 1, 2016
2:00 P.M. Depart Hollidaysburg Senior High for Orlando, FL
Wednesday, March 2, 2016
DISNEY’S BLIZZARD BEACH OR TYPHOON LAGOON
DISNEY’S MAGIC KINGDOM
Thursday, March 3, 2016
CONCERT PERFORMANCES at DOWNTOWN DISNEY
DISNEY’S HOLLYWOOD STUDIOS
Friday, March 4, 2016
DISNEY’S ANIMAL KINGDOM
DISNEY’S MAGIC KINGDOM – PARADE PERFORMANCE BY MARCHING BAND
Saturday, March 5, 2016
DISNEY’S EPCOT CENTER
Sunday, March 6, 2016
5:00 P.M. Approximate arrival at Hollidaysburg Area HS
· The days that we are at specific Disney Theme Parks are subject to change according to performance schedules for the Orchestra, Choir, and Band. Also, students are not permitted to park hop or leave the group for any reason. The entire group will be at a designated park.
Hollidaysburg Area Senior High Music Department
1510 N. Montgomery Street
Hollidaysburg, PA 16648
**PLEASE READ IMMEDIATELY: 2016 Florida Trip Information Enclosed**