APPROVAL OF TERMS OF ACADEMIC APPOINTMENT
FOR TENURED AND TENURE TRACK FACULTY

Routing and Action Form

School of Medicine

DATE RECEIVED IN DEAN’S OFFICE

_______________________

REQUEST TO OFFER

CANDIDATE

DEPARTMENT CAMPUS

PROPOSED RANK Assistant Professor (FT3) Associate Professor (FT2) Professor (FT1)

Assistant Librarian (LT3) Associate Librarian (LT2) Librarian (LT1)

APPOINTMENT START/END DATE TO

(if involved in patient care must start first of month, except that (12-month appointments always end June 30th;

in July/August may start 3rd Monday of month) 10-month appointments always end May 31st)

APPOINTMENT TYPE

WITH TENURE TENURE ELIGIBLE

IS THIS A TRANSFER FROM ANOTHER ACADEMIC POSITION? YES NO

IF YES, FROM WHAT TYPE OF POSITION?

INITIAL SALARY

POSITION # PRIMARY ACCOUNT #

REPLACEMENT OR NEW POSITION

(PLEASE SEE NEXT PAGE FOR LIST OF REQUIRED DOCUMENTATION.)

IF TENURE ELIGIBLE

A reappointment decision during the probationary period will be made no later than . In the case of a positive decision, reappointment would begin .

With continued full-time service in rank, a tenure decision will be made no later than . In the case of a positive decision, appointment with tenure would begin .

This statement must be signed by the Chairperson of the Department or the Regional Medical Campus Director, by the Dean of the School of Medicine, by the Executive Vice Chancellor/Chief Academic Officer, and/or the Vice President or Chancellor, and it is further subject to the consent of the Board of Trustees.

Department Chairperson or

Regional Medical Campus Director Date signed

School Dean Date signed

Executive Vice Chancellor Date signed

Chancellor Date signed


REQUIRED DOCUMENTATION

FOR TENURED OR TENURE TRACK APPOINTMENTS

SCHOOL OF MEDICINE

A. TENURE TRACK:

1. Completed Approval of Terms of Academic Appointment Form

2. Undated copy of proposed offer letter, which follows the School of Medicine template

3. Copy of candidate’s vitae

4. Three external letters of reference

5. If appointment is at a non-Indianapolis regional medical campus, copy of approval from the department chair in Indianapolis AND copy of notification to the Executive Associate Dean for Educational Affairs that the offer letter packet is being submitted

6. Evidence of English language proficiency for candidates whose first language is not English

7. Evidence of approval to recruit (posting number )

8. Unit has verified that academic credentials and, when applicable, licensure are bona fide.

B. TENURED, HAS BEEN TENURED PREVIOUSLY AT ,

all above items, and additionally:

9. Statement from Dean recommending appointment (will be added by Dean’s Office)

10. Statement from Dept Chair (Regional Campus Director if non-Indianapolis) recommending appointment, describing special qualities candidate will bring, and assessing teaching and research potential

11. Brief biographical sketch of referees and indication of relationship to candidate

12. An additional three (for a total of six) external letters of recommendation, all of which include evaluation of teaching and research achievements

13. Date of meeting with IUPUI Associate Vice Chancellor for Academic Affairs or designee: .

If designee, provide name of designee: .

C. TENURED, HAS NOT BEEN TENURED PREVIOUSLY, all above items except #4 and #12, and additionally:

14. At least six independent letters of reference which meet the IUPUI “arms-length” criteria, all requested by the chair, director, or search committee without suggestion by the candidate

15. Personal statements (limited to one or two pages) by the candidate on teaching and on research

16. Evaluations of teaching, if available

17. Report of a vote of the Primary Committee on extending the appointment with tenure (letter and exact vote); there must be at least four votes from tenured faculty whose rank is at or above the rank being recommended.

School of Medicine Dean’s Office 5/2017