Greater Baton Rouge Port Commission (continued)
Agency Name and Address:
Greater Baton Rouge Port Commission
2425 Ernest Wilson Drive
Post Office Box 380
Port Allen, Louisiana 70767-0380
Website: www.portgbr.com
Solicitation Number: 17-2471
Type of Engagement: Audit
Contract Period: January 1, 2017 - June 30, 2020
Periods to be Examined: Years ending December 31, 2017; December 31, 2018; and December 31, 2019
Description of the State Agency:
· The Greater Baton Rouge Port Commission was created by Louisiana Revised Statute (R.S.) 34:1221. The commission is responsible for regulating commerce and traffic within the port area (parishes of East Baton Rouge, West Baton Rouge, Iberville, and Ascension). The commission also administers public wharves, docks, sheds, and landings and is empowered to construct or acquire and equip wharves and landings and other structures useful for the commerce of the port area.
· The commission is composed of 15 members who are appointed by the governor. Members are authorized by R.S. 34:1222 to receive a per diem of $300 per day for attending meetings and conducting authorized commission business.
· The commission holds 24 meetings per year. At each meeting, the commission reviews financial statements and budget information.
· The commission has 23 full-time employees. There are five employees in the accounting department.
· The commission has two bank accounts, investments of approximately $250,000 in LAMP, and $11.5 million in U.S. government instruments.
· The commission participates in the Department of Transportation and Development’s Port Priority Program. It also occasionally receives state capital outlay funds and EDAP funds from the Department of Economic Development.
· The commission issues approximately 300 checks or electronic fund transfers each month. Two signatures are required on checks. The executive director, director of finance, and commissioners are authorized to sign checks. Supporting documentation is provided to the individual signing the check.
· The Division of Administration, Office of Statewide Accounting and Reporting Policy’s Annual Fiscal Report (AFR) packet, which is a statutory basis report, should be included in the report as supplementary information.
· Operations of the commission are primarily funded by self-generated revenue from lease income and dockage and wharfage fees. The commission is engaged only in business-type activities. The following activity/balances were reported as of and for the year ended December 31, 2016:
Statement of Net Position/
Statement of Activities
Current Assets $22,664,266
Capital Assets (net) $76,876,916
Total Liabilities $15,892,382
Net Position $85,004,022
Operating Revenues $10,319,637
Operating Expenses $10,479,285
Accounting System: Automated
Financial Statements: The commission will provide a general ledger, trial balance, and the AFR packet.
Estimated Start of Fieldwork: No later than February 1 for the period of FYE December 31, 2017, FYE December 31, 2018, and FYE December 31, 2019.
Engagement Completion Date: No later than June 30 following each period
Special Notes:
· The commission has received a federal award in the amount of $1.5 million from the U.S. Maritime Administration. The commission does not expect to expend the funds in 2017. However, they do expect expenditures to occur in either 2018 or 2019, requiring an audit in accordance with Uniform Guidance.
Special Requirements:
· The successful ICPA will assist the commission in compiling the financial statements in accordance with GAAP, to include appropriate note disclosures, for each period.
· The successful ICPA will assist the commission in preparing the AFR packet.
· The successful ICPA will provide advice concerning the preparation of the commission’s CAFR and submission on the CAFR to the Government Finance Officers Association (GFOA) for consideration for the Certificate of Achievement for Excellence in Financial Reporting. Note: The resumes included in the proposals should detail supervisory personnel’s experience with submitting reports to the GFOA.
State Agency Assistance: The commission will provide supporting schedules as required.
Last Engagement: Audit as of and for the period ended December 31, 2016
Results of Last Engagement:
· Unmodified opinion
· No findings
Prior Auditor: Broussard & Company, CPAs
127 West Broad Street, Suite 800
Lake Charles, LA 70601
Prior Engagement Fee: $19,000 (approximately 205 hours)
Proposers’ Conference:
· A proposers' conference will not be held.
· Any questions regarding the SFP or state agency should be sent to Kathy Steelman at .
Proposal Due Date and Time: Monday, November 27, 2017, at 5:00 pm
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