2016 YMCA Sectional Swim Meet

2016 YMCA Sectional Swim Meet

February 14, 2016 9:00 a.m.

MEET INFORMATION PACKET

Location:

Burlington Community High School

421 Terrace Drive

Burlington, IA 52601

319-753-6734 ext. 126

Welcome

Welcome to the 2016 Sectional Swim Meet at Burlington Community High School in Burlington, IA 52601

Welcome to the Burlington High School! Here is some information about our pool: Burlington High School swimming pool has a 6 lane, 25 yard pool, non-turbulent lane lines, Colorado System 6 electronic timing system and Infinity starting system. Diving blocks are located at the 12 foot end of the pool. Good luck today!

Links and Contact Information

Entry CoordinatorMark Shepherd

Melinda Hentzel

Meet DirectorMegan Fuqua

Meet RefereeKaty Darnell

Cortney Curry

Team Website

Iowa YMCA Swimming Website

Facility Rules and Driving Directions

The 2016 Sectional Swim Meet will be held at the Burlington Community High School 421 Terrace Drive Burlington, IA 52601.

Please adhere to the following Meet Rules:

Swimmers must wear hard-soled footwear at all times except on pool deck. Pool deck is very slippery when wet so wearing sandals would be advised.
No glass containers are allowed in the building or on the pool deck.
Have adult parent/volunteers stop any swimmer’s inappropriate behavior and report where needed.
A swimmer must swim the cut time or faster to qualify for the state meet.
Protests may only be handled by the coach and must be presented in writing to the referee or designee at the meet. No video and/or pictures may be used in filing a protest. Championship meet committee decision is final.
Events will be combined as needed.
No shaving anywhere on premises.
Objectionable body markings shall be properly covered or removed. When swimmer refuses to make illegal attire legal when directed by Referee, they may be disqualified.
Any back talking to officials will result in the swimmer(s) being disqualified from the swim meet.
Swimmers must be under the supervision of their coach whenever they are on the pool deck, in the competition pool, or in the warm-up pool.
Spectators are not permitted on the pool deck.
The use of tobacco, alcohol and drugs is strictly prohibited.
Participants and spectators who are here to attend the swim meet are not permitted to use any other portion of the YMCA.
"Changing into or out of swimsuits other than in locker rooms or other designated areas is prohibited."
"Use of audio or visual recording devices, including cell phones, is not permitted in changing areas, rest rooms or locker rooms."

Driving Directions

Driving directions from North:

Enter Burlington on US 34 South. Once in Burlington the highway turns into Roosevelt Ave. Continue traveling south on Roosevelt and then turn left on Johannsen Drive (if you go past Buffalo Wild Wings you’ve gone to far). Turn left on Terrace Drive. The high school is your left.

Driving directions from South:

Enter Burlington on US 34 North. Once in Burlington turn right on to Johannsen Drive (if you’ve gone past Mazzio’s Italian Restaurant you’ve gone to far). Turn left on Terrace Drive. The high school is on your left.

Submitting Your Entries

Entry Fee

An entry fee of $15 per swimmer is required to enter the meet. There are no per-event entry fees. Payment should be in the form of a check made out to Iowa YMCA Swimming.

Note: If your payment has not been received by the deadline, your swimmers will be removed from the meet.

All coaches are expected to model the YMCA Core Values in all aspects of the meet, including team registration, submission of entries, and the meet itself. Anyone found to have falsified information about the eligibility of a swimmer, or to have altered any official document (including meet results), may, along with their team, be subject to severe disciplinary action. The offending team’s Executive Director will be notified promptly and asked to help resolve such issues

Entry Format:

All entries must be received by midnight on Monday, February 8. Entries should be sent to and . Please include a Hytek file and a PDF of your entries.

Entry Verification

After entries are received and entered, each team will be sent a file of their entries to be double checked by noon on Thursday, February 11. If you do not receive this email by noon on Feb 11, please contact the entry coordinator at .

Eligibility

Qualifying Times

Teams and Coaches

All teams and coaches must have completed the online YMCA swimming registration for 2015-16 in order to participate in the meet. All coaches must hold current certifications in Professional CPR, First Aid, Safety Training for Swim Coaches (or a Lifeguard certification with the Safety Training for Swim Coaches online course certificate) and Principles of YMCA Swimming and Diving. Coaches without current certifications and registration will not be permitted on deck.

There are no qualifying times to enter the Sectional Meet. During the Sectional Meet, swimmers will have the opportunity to achieve a qualifying time allowing them to swim at the 2016 YMCA State Championship Swim Meet.

Entry Limits

Each swimmer may enter a total maximum of three individual events and two relay events. A swimmer may swim in each relay event only once.

Collegiate Competition (As found in Rules that Govern Document)

According to the Rules That Govern, an athlete must maintain amateur status to participate in YMCA competition (Rules That Govern, Rule 1 Sec. 1). Any student who represents or has at any time represented an educational institution beyond Grade 12 in any level of competitive swimming or diving shall be ineligible to participate.

Age

An athlete must not be older than twenty-one (21) years of age. The determining date for age is December 1st, 2015.

YMCA Membership (Swimming Addendum to the Rules That Govern YMCA Sports )

A swimmer must be a YMCA member who, after due application, is enrolled by the association as a member, entitled to full privileges, activities, and services of that association. This means that members of YMCA competitive teams must have full-privilege YMCA memberships that entitle them to the same activities and services as other full privilege YMCA members, not special limited-access memberships available only to swim team members.

A swimmer must be a member in good standing of his/her YMCA for 30 days prior to competing for that YMCA in a meet. The swimmer must be a member in good standing of his/her YMCA for 90 days prior to representing that YMCA in a district, regional, state or national championship meet. (Rules That Govern, Rule II Sec.1a) The membership status must be valid through the end of the competition.

In addition, a swimmer must have competed in at least three closed YMCA meets (Swimming Addendum to the Rules that Govern YMCA Sports ) since the beginning of the qualifying period.

Note: There is no unattached designation in YMCA Swimming. All swimmers must compete as full members of a YMCA team as described above, and they must be covered under that YMCA’s insurance.

Responsibilities of Coaches, Officials, and other Volunteers

Coaches

All coaches are required to check-in prior to being on deck. Coaches are required to show their deck passes. To be allowed on deck all coaches must wear their deck pass. Coaches without a valid deck pass will not be permitted on deck.

It is your responsibility to make sure that the staff, swimmers, and volunteers from your team are familiar with the necessary information regarding the procedures that will be used to conduct the meet. All information is available on the Iowa YMCA Swimming website.

Volunteer Responsibility

Your team will be required to provide volunteers in proportion to the number of swimmers you are bringing to the meet. A list of volunteers must be submitted to us by January 31st, 2016. If all teams could provide officials as well that would be greatly appreciated. Each team will be responsible to time in one lane for the whole meet.

Scott County: Lane 1

Washington: Lane 2

Burlington: Lane 3

Muscatine: Lane 4

Ft. Madison: Lane 5

Burlington/Muscatine: Lane 6

Before you leave for the Meet

Make certain your swimmers and parents understand that it is their responsibility to conduct themselves in a manner that positively reflects the values of your team and the YMCA.
Remember your deck pass. To be allowed on the pool deck, you must have a deck pass issued by the Regional Representative. This pass must be displayed at all times during the meet.
Remember to bring stopwatches for the timers from your team and lap counters if you have swimmers swimming in the 500 Freestyle Event.

When you arrive at the Meet

All Coaches MUST check in! Check in will be at the cafeteria. After checking in the Head Coach will receive their team packet and scratch sheet in the hospitality room.

Help orientate your swimmers to the various locations around the YMCA. Location of the holding area, locker room, and pool entrance. Help them understand how and where events will be called so that they are on time for their events.

Volunteer and Officials:

We will need many officials, both Level I and Level II, to properly run this meet. If you have a current YMCA certification, you are strongly encouraged to officiate at this meet. Please bring your white shirt and your Officials patch.

ALL teams are responsible for providing 2 timers for their lanes for the entire day. You

may create your own timers’ schedule for your assigned lane, but there MUST BE at least one certified Level 1 or 2 timer in your lane at ALL times.

Please email your list of timers and officials to by January 29, 2016. Please include which timers are certified as Level 1 or 2 officials.

Timers may be moved from their specified team lane to ensure that at least one certified official timer is in each lane. Two timers are needed in each lane for events finishing in the deep end of the pool. Three timers will be needed to time 25 yard events where touchpads are not available for the finish of the race. Timers must be at least 16 years of age.

Meet Procedures

This will be a one-day, one-session meet following the standard list of approved events.

The meet will be sanctioned by YMCA of the USA, and events will be judged in accordance with USA Swimming technical rules. All events will be pre-seeded, and all events will be Timed Finals.

Meet Timeline

7:00 a.m.Facility Opens for participants and spectators

7:35 a.m.Coaches Meeting held in the pool office

7:20-8:35 a.m.Warm Ups

8:00 a.m.Officials’ Meeting in the Shark Tank

8:30 a.m.Timers’ Meeting in the Shark Tank

8:55 a.m.Prayer Service/National Anthem

9:00 a.m.Meet Begins

Warm Up Schedule

Burlington:7:20-7:45 1-6

Muscatine7:45-8:10 1-3

Washington:7:45-8:10 4-6

Ft. Madison:8:10-8:35 1-3

Scott County8:05-8:354-6

*Starts will be included during each team’s warm-up times.

General Procedures

Warm Ups

Each team will have a designated warm up time and lane(s) assigned to them. It is the responsibility of the team to ensure they attend their assigned time. Please do not exceed the time slot allocated to your team. Diving is not permitted during warm ups. Please remind your swimmers to use a 3 point entry when entering the warm up pool.

Holding Area for Swimmers

Each team will be designated a holding area in the cafeteria and the library to park themselves and their belongings. Coolers, duffle bags, coats, chairs, etc. may be stored in this area. Each team is responsible to keep their area clean. Each team will need to provide two adults to supervise their designated area at all times

Hospitality Room

A coach/volunteer hospitality room has been set up in the first aid room in the pool. Snacks and drinks will be available throughout the day for coaches and volunteers.

Timing

The timing of all events will be posted to the hundredth of a second.

Results

Results will be posted throughout the facility as events are completed. Final results will be posted to the Iowa YMCA Swimming Website by the Wednesday following the meet.

Scoring

Events will be scored through 8th place as follows:

Individual Events: 9, 7, 6, 5, 4, 3, 2, 1

Relay Events:18, 14, 12, 10, 8, 6, 4, 2

Awards

Medals will be awarded for places 1-3. Ribbons will be awarded for places 4-8. Each swimmer will receive a participation ribbon.

Scratch Procedures

The USA-S scratch procedures (USA-S Rule 207.12.6) will be followed, modified

as set forth here:

A swimmer is considered entered into an event unless he/she scratches from that event. If a swimmer does not scratch from an event and does not swim the event, the swimmer is still counted as participating in the event for purposes of determining the number of events in which that swimmer may compete.

Scratch sheets will be available during coach check-in and thereafter in the pool. All scratches will be put on one sheet per team. Once a scratch card is submitted to the scoring table, the swimmer is considered scratched and may not compete in that event.

A swimmer who is seeded in an event but fails to compete, i.e., a no-show, shall not compete in any further events unless the swimmer or his/her coach declares an intent to swim at the scratch table prior to the next event for the swimmer.

Protests

The USA-S protest procedures (Rule 102.11) will be used, as modified for this Meet, and set forth below:

All protests must be made using the Protest Form and delivered to the Meet Referee. Protest Forms can be obtained from the Scoring Table during the meet.

All protests must be made to the Meet Referee, using the Protest Form, within 30 minutes after the conclusion of the race in which the alleged infraction occurred. The Championship Committee will then review the protest. They will decide to overturn or uphold the initial call.

Protests against the judgment decisions of starters, stroke, turn, place and relay take-off judges can only be considered by the Referee, and the Referee’s decisions will be final.

Any questions concerning judgments by deck officials should first be addressed to the particular Deck Referee, and then to the Meet Referee, as appropriate.

The results of any protested race will not be announced, no awards will be given, and no points will be awarded until the protest is resolved or withdrawn in writing

Seating for our Guests

We will have bleachers in the pool area set up. Space is limited; therefore, no coolers or coats will be allowed in this area. Also, because it is limited, we ask that spectators only use this area when their swimmers are competing.

Concession Stand

A concession stand will be available. The concession stand is located in the cafeteria. Signs will be posted to direct you. Tables and chairs will be set up in this room.

Heat programs

Heat programs will be available. Programs will be sold at the concession stand located in the cafeteria.

First Aid

First aid kits will be located on the pool deck (see a lifeguard) and at the front desk.

Cancellations

Coaches will be notified by February 13th if the meet is cancelled due to weather. If there is a threat of a possible storm, please make reservations at one of our many hotels in Burlington. Rescheduled date would be Sunday February 21st. We ask for each team to give us a personnel cell number in case of cancellation. Please send to .

Handicapped seating

Handicapped seating can be made available upon request. Please let email us at know of these requests before February 10 so we can have accommodations ready for those who need them.

Clean-up

Team camps must be cleaned up (cafeteria, library & locker room) before the coach can pick up team awards.