Worksession on Dispatch Operations at 6:00pm

Town of Rangely February24, 2015 - 7:00pm

Minutes

Rangely Board of Trustees (Town Council)

Frank Huitt, Mayor

Brad Casto, Mayor Pro Tem

Lisa Hatch, Trustee

Andrew Shaffer, Trustee

Dan Eddy, Trustee

Joseph Nielsen, Trustee

Ann Brady, Trustee

  1. Call to Order Frank Huitt called the meeting to order at 7:00 pm
  2. Roll Call Frank Huitt, Brad Casto, Dan Eddy, Lisa Hatch, Joseph Nielsen, Andrew Shaffer and Ann Brady present. Also present Peter Brixius, Lisa Piering, Alden VandenBrink, Vincent Wilczek, Kristin Steele (Rangely Chamber) Jennifer Hill (Herald Times)
  3. Invocation Lisa Hatch lead the invocation
  4. Pledge of Allegiance
  5. Minutes of Meeting
  6. Approval of the minutes of the February 10, 2015 meeting. Motion to approve the minutes of February 10, 2015 made by Brad Casto, seconded by Joe Nielsen, Andrew Shaffer abstained motion passed
  7. Petitions and Public Input
  8. Changes to the Agenda
  9. Public Hearings - 7:15pm
  10. Committee/Board Meetings
  11. Public Safety Committee Meeting February 19, 2015 Discussed Dispatch staffing
  12. Personnel Committee Meeting February 24, 2015 Discussed vacant positions to rehire We will have over 6 positions to fill and talked about a new position which has not approved but we are in the negotiation stage
  13. Supervisor Reports- Vince Wilczek – Police Dept. and Alden Vanden Brink – Utilities Dept. Vince updated the council on the Pd operations we are working on staffing the communications center, Chevron gave a donation to upgrade the Pd tasers. Alden updated all of the Utility Operations. Water plant upgrades filters one and three are online and are noticing changes with ease of operation and quality of water. We are going to be near a certificate of completion with possibly 6 weeks of work with small punch list items. Glacier is doing a great job and asked to show their appreciation to the council. SGM has presented some stabilization and flexible fittings between plants to present to the Town on how to repair the two plants. Wastewater plant is having problems with the air handler shutting down during the night. The manufactures representative is trying to pursue possible resolutions to the problem. We do have ample heat within the Wastewater plant so even if it goes down we should be good. Andy asked how long we have on the warranty with Alden stating 18 months. The intake on the air handler does have frosting problems but we have had some resolutions on. Raw water had a survey completing this past year that tells us we do have a small amount of capacity left but in order to expand to a large group major infrastructure investments would have to be made by the Town and the Raw water group. There are still numerous entities that have made requests to become part of the system. Alden has been trying to put together operating procedures for the utility personnel. The crews have completed most of the areas identified. The crews have been researching the UV system and have been learning the system. Some of the glass lenses are very fragile so they are working on maintenance schedules so as to put as little of stress on that equipment. There are three trainings that have been scheduled to learn all of the new systems. Mike Johnson has given notice with his last day being March 13, 2015. The State of Colorado has been close to implementing a compliance schedule on new regulations. January 1, 2016 will be implementing cross connection schedule in each community that everyone will have to comply with. There are still more conversations to have about these updates. There will be new bacteria samples that will have to be reported starting in the near future. Lisa Hatch asked how much time and effort will that take. If the state see’s that any community has many high levels of bacteria the State may come in and question that communities processes. The chlorine residual levels are being questioned too. There is also going to be storage tank schedule inspection guidelines issued and be maintained and available for state review. Colorado Dept of Public Health and the Colorado Operator Certification programs that have stated that if we do not have qualified operators we must have a plan that gives direct guidelines about how to operate every aspect of each job of the distribution system and plants.
  14. Reports from Officers – Town Manager Update Peter briefly updated that they have gone out with RFP’s for chip seal and, and a waterline grant from DOLA which will present in March. We also will be pursuing a smaller grant for the roof of the water plant roof. Tim Webber came to the Town to let us know they are submitting for approval to eradicate Russian olive and tamarisk behind the camper park and was asking for hauling and disposal of the waste. Peter felt it might be doable as long as we could complete it in our time frame. The attorneys are completing the ordinance and on the West Rangely Subdivision. I will be contacting the Hays about the homeowner’s association changes. Brad asked about the tree dump site. Peter said we will reopen the site with our crews sorting the debris which will either be burned or taking to the county dump site. We looked at some sites by BLM but have not come to any decisions about other options at this course. We will have to take some materials to another location to burn which would be a change the previous operation. We are trying to keep people from dumping on the outskirts of the Town. There are some issues with commercial companies dumping at our site. If necessary we can have a workshop before our next council meeting which the council agreed we need to do.
  15. New Business
  16. Discussion and Action to approve Special Event Permit White River Conservation District Dinner Meeting on February 28, 2015 motion to approve the special event permit for the White River Conservation District Dinner on Feb 28, 2015 made by Brad Casto, seconded by Ann Brady, Dan Eddy and Lisa Hatch abstained, motion passed
  17. Discussion and Action to approve Liquor License renewal Loaf N Jug - Brad Casto inquired about the liquor license for the Razz Bar & Grill which went out of business, Vicky Pfennig replied that new owners would have to apply and that the old license is not transferable. Motion to approve the renewal of Loaf N Jug’s liquor license made by Ann Brady, seconded by Brad Casto, Lisa Hatch abstained, motion passed
  18. Discussion and Action to approve Resolution 2015-04 appointing Dan E. Wilson, Attorney-At-Law, as the Town Attorney for the Town of Rangely effective April 6, 2015. Motion to appoint Dan E Wilson Attorney-At-Law as the Town Attorney for the Town of Rangely effective April 6, 2015 made by Lisa Hatch , seconded by Andrew Shaffer, motion passed
  19. Discussion and Action to approve January 2015 Financial Summary.(financials will be provided at the meeting on Tuesday) motion to approve the January 2015 Financial Summary made by Brad Casto, seconded by Joe Nielsen, motion passed
  20. Discussion and Action to approve funding in the amount of $4,800.00 to match a $60,000.00 Economic Development Assessment Plan for Rangely, Rio Blanco and Meeker.Kristen Steele, Chamber director presented the overview of the proposal (See attached Better Cities Proposal) Of the people that were interviewed the group felt that we could delete the leakage study will be of great importance so with that cost deducted the county asked that the remaining cost be split three ways. Peter proposed that the match come from the $15,000 that was allocated to the Chamber operation for 2015. Lisa Hatch stated that she would be in favor of funding the money but did not feel we should take from moneys dedicated to the Chamber. She further stated that if we are going to get serious about economic development we probably should be funding the chamber twice that much. Lisa felt that Kristen is doing a great job and we want to keep her moving in a positive direction. Kristin also said that there may be other grant opportunities that may fun other portions of the study later that will be tabled for now. Andy Shafferwanted to make sure that the total project would not require additional funding from the Town or Chamber as they move through each phase, Kristin confirmed that is what the other grants will hopefully fund. Peter further stated that the recruiting choice really felt like they were a great fit to help the County and two communities to move forward. Brad asked what the total time frame which Kristin and Peter stated would be the end of the year. Ann agreed that the leakage study does not need to be duplicated again when we already know the results of that particular item. Kristen felt that the company chosen doesn’t want to include any “fluff” and move directly into the objectives of the study. Motion to approve funding in the amount of $4,800 to a match of $60,000 Economic Development Assessment Plan for Rangely, Rio Blanco and Meeker from the economic development budget for the Rangely Chamber to be taken from Town of Rangely General Fund made by Lisa Hatch, seconded by Brad Casto, motion passed
  21. Discussion and Action to approve a DOLA mini-grant submittal through AGNC for the development for a Planned Parking Area in front of a newly developed Car Museum on Main Street in Rangely. The Grant Application could award up to $10,000 for this purpose. Peter said that due to the short timeline associated with the grant application, we would have to negotiate with the owner of the lot for potential transfer of the property upon completion of the project. A schematic showing a new and improved approach to the lot which would greatly minimize the cost of the project is attached. Peter reviewed that we had left $60,000 in the budget for this purpose. The money’s were mostly dedicated to storm water improvements and narrowing Standolind ave, if we used these funds for the parking area rather than its original intent. If we received the grant, along with our budget the total project is $102,291. There are a couple of ways to reduce the cost by using millings rather than asphalt which would reduce the project we need to go back to Bud Striegel and see if he would participate by approximately $60,000 with the improvements that he has mentioned we could complete the project within the budgeted amount without any further funds being dedicated to the project. Ann would like to not see an island. There is some additional savings on asphalt year to year. The council concession was that they would like assurances that the project could be completed within the budget and make sure that the island not an issue for operations. We can use millings on the parking and get all of the asphalt completed and then we need to move forward next year. Lisa Hatch said if we are going to develop the Town we need to put more money towards economic development. Brad said he would approve of this project at the budgeted amount this year but next year would like to give more money to the chamber and possibly put less money into the parking lot. Motion to approve a mini-grant submittal through AGNC in the amount of $10,000. for the development of a Planned Parking area in front of the Car Museum on main street in Rangely made byBrad Casto, seconded by Lisa Hatch, motion passed
  22. Informational Items
  23. Community Networking Committee Meeting February 24, 2015 at noon.
  24. Wild Game Dinner March 14, 2015 at 5:00 pm.
  25. Englert’s New Concept for Streigel’s Car Museum Parking Area.
  26. Park Transfer Closing with WRBMD on Tuesday March 3, 2015 at 2:00pm.
  27. Scheduled Announcements
  28. Rangely School District board meeting is scheduled for March3, 2015 at 6:15pm.
  29. Rangely District Library regular meeting March9, 2015 at 5:00pm.
  30. Rangely District Hospital board meeting is scheduled for March26, 2015 at 6:00pm.
  31. Rural Fire Protection District board meeting is scheduled for March16, 2015 at 7:00pm.
  32. Western Rio Blanco Park & Recreation District meeting March 9, 2015 at 7:00pm.
  33. Rio Blanco Water Conservancy District board meeting is March25, 2015 at 7:00pm.
  34. Rangely Chamber of Commerce board meeting is scheduled for March19, 2015 at 12:00pm.
  35. Adjournment

ATTEST:RANGELY TOWN COUNCIL

______

Lisa Piering, Clerk/TreasurerFrank Huitt, Mayor