ASCE YMF General Body Meeting – MINUTES

Meeting 1: September 12, 2017; Local Brewhouse

(nominations and volunteers for secretary position at secretary’s report section of meeting)

  1. Call to Order – 6:00-6:10
  2. Introductions
  3. Motion: Suspend the use of Robert’s Rules of Order for the 2017-2018 year except for matters concerning the bylaws or other governing documents
  4. Motion: Greg Holbrook, 2nd: Matt Gilfillan, All in Favor.
  5. *Pause* Order food andeveryone go online and “follow” & “invite” the YMF page on facebook__ ASCEpghYMF
  6. (Add to next month’s agenda)
  7. President’s Report – 6:10-6:40
  8. Long-Term Strategic Goals, 2015-2018 have been amended and on section website
  9. Increase Active Membership to 65 members (means you attend more than two events in year)
  10. Visit all colleges with active student chapter twice a year
  11. Add a technical component to General Body Meetings
  12. Talk to Edward about working on these
  13. Support a year-long recurring outreach program in a local school through committed volunteers
  1. Late Spring/Summer Recap – be sure to check out pictures on facebook :)
  2. CANstruction
  3. Was held in May & partnered with Carpenter’s union_Built The Giving Tree
  4. Raised more than 2,000 Cans for Brashear Association!
  5. Received the Judge’s Favorite Award
  6. Wexford/Cranberry Happy Hour:
  7. 10 Attendees

-Send individual emails to new attendees to invite to future events

  1. Edward & Max attended 2017 Younger Member Leadership Symposium
  2. Was held August 4-6, 2017 in Reston, VA
  3. Check out article in section blog for summary
  4. Camping Trip – July 20-23, Ohiopyle PA
  5. 9 Attendees
  6. ESWP Joint Social – August 25,2017 with various organizations around the city
  7. Other organizations are willing to partner for events
  1. Loose Ends from Last Year(s)
  2. Operations Manual – Have most of the sections.Section is working on theirs now
  3. Don’t forget to RENEW your ASCE membership and PAY SECTION DUES!
  1. Section Update
  2. Inaugural Meeting – August 16th, 2017
  3. New Board Orientation Toolkit
  4. 1st Board of Direction Meeting on Thursday September 7
  5. Budget not passed. Will be passed next month, and will find out YMF budget
  6. Section Kickoff Dinner – September 28 @ Le Mont speaker: Ted Stilgenbauer on History of Barges and Marine Transportation in the Ohio Valley
  7. Need to find out details. If doing a table, need to gather material/print out flyers.
  8. Institute events
  9. Geo-Institute – September 19, Geopier Rammed Aggregate Application and Regional Case Studies
  10. SEI – Steel Day Tour – September 15th
  11. Empire Apartment Building in Oakland @ 2:15 pm
  1. Check out the blog! – News & Events – Blog
  1. Past President’s Report – 6:40-6:45
  2. Lou has moved but is still available and active through email:
  3. Annual report
  4. Due sometime in November. Event Summary Forms needed! You will be harassed!
  5. Check progress with Lou
  6. President Elect’s Report – 6:50-6:55
  7. Will be attending LDI this year!
  8. Treasurer’s Report – 6:55-7:00
  9. Current YMF Balance: $2,866.35
  10. Income since 5/2017:
  11. $50.00 for ASCE YMF polo shirts
  12. Expenses since 5/2017:
  13. Pirates Tickets: $ 585.00
  14. ASCE North Happy Hour: $78.50
  15. Outstanding Items:
  16. Payments:

-$37 for raffle items for ESWP Summer Social

  1. Awaiting approval of budget from Section (October meeting)
  1. Balance one year ago: $2,803.61
  1. Secretary’s Report – 7:00-7:10
  2. Open Call for Secretary and Questions
  3. Ideas for new meeting locations
  4. Frequency of YMF emails? weekly/biweekly/etc.
  5. Use of facebook for information? Instagram?
  6. Committee Reports – 7:45-8:30
  7. Student Affairs
  8. Pitt: Meeting with students next week
  9. Civil Engineering Picnic Sept. 15
  10. Civil Engineering Career Fair Sept. 29
  11. Region 2 Assembly, Hosted by Pitt. November 4
  12. 1st GBM - Sept. 29
  13. CMU:
  14. Geneva: Had first meeting in August. Few students hoping to attend Pirates game and Kick-off dinner
  15. UPJ:
  16. Social:
  17. Oktoberfest to be held at Wigle Whiskey on North Side 10/5/2017
  18. Partner with TBP Pittsburgh Alumni
  19. Look into Moe’s for food
  20. Need to make and distribute flyer
  21. Chair is needed – open call
  22. December dinner 12/7/2017 - location input

Current ideas: Clemente Museum, Mattress Factor, Carnegie Library and Music Hall, Irma Freeman Center for Imagination, Pittsburgh Glass Center, Workshop PGH DIY, Left Field Meeting Space - LMD to look into venues.

  1. Sports:
  2. Pirates Outing & Tailgate – Friday September 22rd, 2017
  3. 45 Tickets are now available on the website

-Students $25 (36 tickets allocated) Advisors please forward on info. to students and encourage attendance for networking opportunities!

-YMF $30

-Partnering with ESWP members also

  1. Need volunteers for setup/food prep/parking
  2. Need to Post on Facebook, Send email out, Get list from Greg of who signed up so far
  1. Winter Competition
  2. Needs a chair
  3. New ideas for Competition? Looking to team with other organizations for networking
  4. Cornhole, Mini-golf, Bowling, Pickle-ball?
  5. Partner with other organizations - turn into winter competition?
  6. Community/ Outreach
  7. Higher Achievement: Middle School student after school Mentorship program (see handout)
  8. ACE Mentoring: Karen Mueser contacts for ACE. Need volunteers for hosting two of the sessions. Kick-off meeting tonight, but still can contact Karen and help out through year
  9. Future City competition. Need judges day of in January and essay & SimCity PowerPoint judges
  10. Promote need for judging online as well
  11. YMCA Camp Kon-O-Kwee Volunteer ?
  12. Adam in contact with KOK, will decide over winter activity
  13. Any other ideas?
  14. Need to send email just on opportunity
  15. Technical/Employment:
  16. November event? Tour or speaker
  17. Look into doing professional headshots
  18. College Resume reviews?
  19. Any other ideas?
  20. March - Talk on creating resume/interview for 2nd job
  21. Membership:
  22. Remember to send Jeff Argyros the sign-in sheets from events throughout year
  23. Status of tracking new PEs/EITs to offer recognition (carry over from last year)
  24. Roaming Happy Hours - reach out to areas outside of City of Pittsburgh with socials
  25. Past event in Wexford/Cranberry – 10 attendees with positive feedback

-Send email to individuals

  1. Next event Uniontown – late September

-Bud Murphy

  1. LMD to cover Happy Hours until after Jeff gets married
  1. Budget/Fundraising:
  2. Volunteer needed to research and select options for ipad/tablet for YMF general use
  3. this info. will be presented to the Section Board for approval in October
  4. Goal: $1000 (same as last year).
  5. Pirate’s tailgate
  6. Oktoberfest at Wigle
  7. December Dinner
  8. Superbowl Blocks???
  9. March Madness???
  10. Pen’s Raffle
  11. Interest in volunteering for Fright Night at Kennywood?
  12. Status of our stuff (how much swag do we have?)
  13. Scott has already started process of great basket prizes
  14. Polos for sale $25.00

Adjourn – Next Meeting Tuesday, October 3, 2017 at Roland’s in the Strip

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