WORD Sample Test

Your task is to prepare a circular letter giving notice about an upcoming annual general meeting of your local badminton club. In the test you are asked to modify the letter, to apply various formatting actions to it; and to carry out a mail merge operation so that the circular can be delivered to all the members of the badminton club.

  1. Open the Word Processing application copy the following table and save it asaddrlist

and close. [1 Mark]

First Name / Last Name / Address / City / Post Code
Anna / Gleeson / 10 Old Lane / London / W1
Joe / Dooley / 66 New Way Street / London / W1
Tom / Morris / 85 Northern Road / London / E1
Susan / Keogh / 1 Oak Lodge / London / W1
Robert / Arnaud / 199 Western Way / Reading / RD14
James / Rossiter / 45 East Street / Luton / LT175

Then copy the following on a New document.

Paula Jones, 7 FairwayHill, LondonW1

To the members of the Keepfit Badminton Association This is a call for the Annual General Meeting, which is to be held on Monday the 12th of January 2004 at 6 p.m. in Oldpark House.

Agenda Election of the treasurer and secretary Presentation of the annual accounts

Club Captain’s report

Presentation of the budgets for 2004 Election of the board

Election of the auditor

New badminton court proposals Jim Green,

[1 Mark]

  1. Save the document using the file name agm.doc [1Mark]
  2. Create a new paragraph at the text beginning….This is a call…. and create anew paragraph at the text beginning…Election of the Treasurer… [1Mark]
  3. Centre align the text To the members of the Keepfit Badminton Association andsave.

[1 Mark]

  1. Apply the font colour blue to the text To the members of the Keepfit Badminton Association [1Mark]
  2. Make the title To the members of the Keepfit Badminton Association bold. [1Mark]
  3. Change the font size for the entire document to 12-point and save. [1Mark]
  4. Apply bullets to the agenda items from Election of the treasurer… down toNew badminton court… [1Mark]
  5. Apply double line spacing to the agenda items from Election of the treasurer… down to New badminton court… [1Mark]
  6. Enter the text Keepfit Badminton Association in the header of the document. [1 Mark]

11.MailMerge

  1. Use the current version of agm.doc as a form letter and save. [1Mark]
  2. Start Mail Merge using ‘Type a new list’ and insert 2 recipients in the fields:‘First name’, ‘Last Name’, ‘Address’ and ‘City’. [2Marks]
  3. Replace the existing name and address lines in the agm.doc with the mergefields.

<First Name> <Last Name>

<Address>

<City>[3Marks]

  1. Merge the address list data source file with the letter to create the mail-merged document. Save the mail merge document as mergd31.doc Save and close all open documents. [1Mark]

Print 1 copy of the document to an output printer and bring to school for next lesson. [2 Marks]