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MINUTES
WEST VIRGINIA BOARD OF EDUCATION
Board Conference Room
Capitol Building 6, Room 353
1900 Kanawha Boulevard, East
Charleston, West Virginia
September 5, 2012
I. Call to Order
Following the welcome, introductions and Pledge of Allegiance, President L. Wade Linger Jr. called the meeting of the West Virginia Board of Education (WVBE) to order at 10:37 a.m. on September 5, 2012, in the Board Conference Room, Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East, Charleston, West Virginia.
The following members were present: President Linger, Vice President Gayle C. Manchin, Secretary Robert W. Dunlevy, Michael I. Green, Priscilla M. Haden, Lloyd G. Jackson II, Lowell E. Johnson, Jenny N. Phillips and William M. White, and ex officio Jorea M. Marple, State Superintendent of Schools. Student representative in attendance was Molly Ballard of Liberty, West Virginia, who attends Poca High School (Putnam County). Members absent were ex officios Paul L. Hill, Chancellor, West Virginia Higher Education Policy Commission, and James L. Skidmore, Chancellor, West Virginia Council for Community and Technical College Education
II. Object Based Learning and Our Flag
Mr. Mark Moore, Coordinator, West Virginia Department of Education (WVDE) Office of Instructional Technology, provided presentation regarding object based learning and the United States flag.
III. Delegations
Ms. Carolyn Arritt, citizen of Fayette County, addressed the Board in opposition to the Board’s intervention into the operation of Fayette County schools. Ms. Michele Bennett, citizen of Fayette County, addressed the Board in support of the consolidation of schools in Fayette County and busing repercussions resulting from the consolidation
IV. Recognitions
Ms. Liza M. Cordeiro, Executive Director, WVDE Office of Communications, introduced Mr. Clayton Burch, Executive Director, WVDE Office of Early Learning, who addressed the Board regarding Ready, Set, Go! WV (universal pre-k education), and announced that Mr. Jackson has been selected by the Pre-K Steering Committee as the first recipient the West Virginia Champion of Universal Pre-K award. This award presentation is the first of three stages of a year-long celebration of Universal Pre-K in West Virginia.
V. Approval of Agenda
President Linger requested a motion to approve the agenda. Dr. White moved that the agenda be approved. Ms. Phillips seconded the motion and upon the call for the question the motion was carried unanimously.
VI. Broadband Technology and Opportunities Program (BTOP) Update
Mr. Mark McKenzie (distributed information), Manager - Engineering, Frontier Communications, provided an update regarding BTOP. Mr. John Miller (distributed information), Assistant Director, WVDE Office of Instructional Technology, provided an update regarding WVDE BTOP issues. (Copy appended to Official Minutes, Attachment R.)
VII. Director’s Information
Dr. Gus Penix, Director of the Office of Education Performance Audits (OEPA), introduced Ms. J. Diane Watts, Superintendent of Wetzel County Schools, who addressed the Board regarding outstanding OEPA issues in Wetzel County Schools. Dr. Penix provided a quarterly report of OEPA activities and provided a brief update regarding the status of the revision of Policy 2320. (Copy appended to Official Minutes, Attachment A.) President Linger, with the consensus of the Board, moved the Selection of Schools and County School Systems for Education Performance Audits to take place later in the agenda.
VIII. Capacity Building for Low Performing Schools, Intervention Counties
and East Lynn Elementary School and Wayne Middle School, Wayne County
Ms. Michele Blatt (distributed information), Executive Director, WVDE Office of School Improvement and System Support, and Mr. Ted Mattern, System Support Liaison, Office of the State Superintendent, provided information regarding capacity building for a number of low performing schools, the intervention counties and East Lynn Elementary Schools and Wayne Middle School. (Copy appended to Official Minutes, Attachments B-1 through B-6 and addendum.)
IX. Consent Agenda
Ms. Haden moved that the Consent Agenda be approved. Ms. Phillips seconded the motion and upon the call for the question the motion was carried unanimously. (Copies appended to Official Minutes, Attachments C through I.)
· OEPA FY 2013 Strategic Plan (Attachment C)
· Meeting minutes of August 8, 2012 (Attachment D)
· Four first time requests for a waiver of WVBE policy (Attachment E)
· Employment of Substitute Teachers in Areas of Critical Need policies for Fayette, Lincoln, Putnam, Wetzel and Wyoming County Schools (AttachmentF)
· Notifications, per W. Va. Code §18A-4-7a(l)(3), Transfer of Person Employed in a Professional Position after the Fifth Day Prior to the Beginning of the Instructional Term, from Hancock, Kanawha, Mineral, Monroe and Webster County Schools (Attachment G)
· Policy 1471, Education in West Virginia’s Correctional Institutions: Mission and Goals (Attachment H)
· Policy 2800, Regulations for the Education of Juveniles Placed in Secure Predispositional Juvenile Centers (Attachment I)
X. Break
President Linger called for a break for lunch at 12:05 p.m.
XI. Call to Order
President Linger called the meeting back to order at 12:45 p.m. and introduced Dr. Lynne Schrum, Dean of the College of Human Resources and Education at West Virginia University.
XII. State Superintendent’s Report
Superintendent Marple presented WVDE personnel matters for the Board’s information. (Copy appended to Official Minutes, Attachment J and addendum.)
WVBE/WVDE Endowment for Excellence in Education. Superintendent Marple, assisted by Ms. Liza Cordeiro (distributed information), Executive Director, WVDE Office of Communications, provided information regarding the WVBE/WVDE Endowment for Excellence in Education.
The report on Assessment Results was delayed to the Board’s October meeting.
Process/Guidelines for Intervention Counties. Mr. Charles K. Heinlein, Deputy State Superintendent of Schools, presented the Process/Guidelines for Intervention Counties, for the Board’s information. (Copy appended to Official Minutes, Attachment K.)
Teacher Leadership Institute Summary. Superintendent Marple, assisted by Ms. Carla Williamson, Special Assignment, WVDE Office of Instruction, and Mr. Burch, provided a summary regarding the Summer 2012 Teacher Leadership Institute.
XIII. Resolution on Behalf of the Gilmer County Board of Education
Authorizing a Lease Purchase Agreement with Motorola Solutions, Inc.
Ms. Heather Hutchens Deskins, General Counsel to the WVBE and WVDE, presented a resolution on behalf of the Gilmer County Board of Education authorizing a lease purchase agreement with Motorola Solutions, Inc. for the Board’s consideration. Gilmer County Schools wishes to finance the purchase of Motorola school bus communications equipment in the amount of $114,538.66 with financing at 4.59% interest, payable over five years with annual payments of $26,156.42 from Motorola Solutions, Inc.
Dr. Johnson moved that the WVBE adopt, on behalf of the Gilmer County Board of Education, the resolution authorizing the Lease Purchase Agreement with Motorola Solutions, Inc. Ms. Phillips seconded the motion and upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment L.)
XIV. Approval of Teacher-in-Residence Program at
West Virginia State University
Dr. Amelia Courts, Assistant State Superintendent, Division of Educator Quality and System Support, presented a teacher-in-residence program at West Virginia State University for the Board’s consideration. During the 2012 West Virginia Legislative session, passage of House Bill 4101 authorized teacher-in-residence (TIR) programs for certain prospective teachers in lieu of student teaching. At the August 2012 WVBE meeting, Policy 5100, Approval of Educational Personnel Preparation, was amended to include the TIR program requirements. West Virginia State University (WVSU) is the first to propose a TIR program. On August 16, 2012, WVSU's TIR program proposal was reviewed by the Educator Preparation Program Review Board (EPPRB). The EPPRB found that the program submitted met the requirements specified in WVBE Policy 5100 and recommended approval.
Dr. Johnson moved that the Board approve the proposed Teacher-in-Residence Program at WVSU. Ms. Haden seconded the motion and upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment M.)
XV. Performance Targets for Student Outcomes
Dr. Johnson (distributed an updated attachment) presented performance targets for student outcomes for the Board’s consideration. The WVBE’s Strategic Planning Committee developed, based upon the Board’s 2012-2013 strategic plan, performance targets for student outcomes.
Dr. Johnson moved that the 2012-2013 performance targets for student outcomes, with the addition of clarification regarding the teen pregnancy data, be approved. Mrs. Manchin seconded the motion and upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment Mc and addendum.)
XVI. National Association of State Boards of Education (NASBE)
Selection of Voting Delegate and Alternate
Mrs. Manchin addressed the Board regarding the National Association of State Boards of Education (NASBE) annual conference and requested that the Board identify a voting delegate and alternate for NASBE’s business meeting at the national conference in October.
Ms. Haden moved that that Dr. White (voting) and Dr. Johnson (alternate) serve as West Virginia’s voting and alternate delegate at NASBE’s annual business meeting during the annual conference in Chicago, Illinois, in October 2012. Mrs. Manchin seconded the motion and upon the call for the question the motion was carried unanimously.
XVII. WVBE Personnel Matters
President Linger called for a motion to approve the Board’s personnel matters found in the attachment and addendum. Dr. Johnson moved that the WVBE’s personnel matters found in the attachment and addendum be approved. Mr. Dunlevy seconded the motion and upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment N and addendum.)
XVIII. Resolution Supporting
Vaccination Requirements for Adolescents
Dr. Courts provided brief background information regarding the resolution supporting vaccination requirements for adolescents. The West Virginia Department of Health and Human Resources (WVDHHR) Bureau for Public Health's (BPH) Immunization Interpretive Rule 64CSR95, inclusive of adolescent vaccinations, went into effect on March 12, 2011. The rule requires 7th and 12th grade school students to be vaccinated against meningococal and tetnus, diptheria and pertussis (Tdap). The resolution provides counties with a clear understanding of the WVBE’s stance to support disease prevention and health promotion through the enforcement of adolescent vaccinations for school enrollment. Mrs. Manchin read and presented the resolution for the Board’s consideration. Ms. Rebecca King, Coordinator, WVDE Office of Healthy Schools, and Dr. Loretta Haddy, Director of the West Virginia Office of Epidemiology and Prevention Services, addressed questions from the Board.
Mrs. Manchin moved that the resolution supporting vaccination requirements for adolescents be approved. Dr. White seconded the motion and upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment O.)
XIX. Break
President Linger called for a break at 2:15 p.m.
XX. Call to Order
President Linger called the meeting back to order at 2:32 p.m.
XXI. Board Reports
Response to Governor’s Education Efficiency Audit. President Linger distributed a draft audit response format for discussion. Ms. Donna Peduto, WVDE Liaison to the WVBE, addressed questions from the Board. (Copy appended to Official Minutes, Attachment S.)
Taking Action to Produce Results. President Linger (distributed information) and requested the Board identify items for which they wish to receive additional information from the WVDE. Mr. Jackson identified teacher preparation as an item not mentioned as a “game changer”; Mrs. Manchin suggested a discussion with the SBA of WV regarding funding for technology. Members are to review the “game changers” and bring two selections for discussion at the Board’s October meeting. (Copy appended to Official Minutes, Attachment P and addendum.)
WVBE Wellness Committee. Mrs. Manchin provided an update regarding the September 4 Wellness Committee meeting and announced that Dr. Marian Swinker, Commissioner, West Virginia Bureau for Public Health, will address the Board in October. The WVDE’s Office of Healthy Schools has also been invited to address the Board at a future meeting.
ReConnecting McDowell. Mrs. Manchin provided an update regarding the Reconnecting McDowell initiative.
Board Member Reports. President Linger introduced Ms. Ballard and requested she address the Board regarding her service as student representative to the Board. Dr. Johnson attended RESA 1 and RESA 4 regional council meetings.
XXII. Board Items for Future Consideration
President Linger requested that Kelli D. Talbott, Deputy Attorney General, be invited to address the Board in the near future regarding the Board’s constitutional authority and responsibilities and that items mentioned during the meeting be placed on the appropriate agenda. Ms. Haden announced that a meeting of the Common Ground Committee has been scheduled for October 15. Dr. Johnson announced a meeting of the RESA Committee, to be held at RESA 4, on October 1. (Copy appended to Official Minutes, Attachment Q.)
XXIII. Future Meetings
The next regular meeting of the WVBE will be held October 3, 2012, in Putnam County or in Charleston, West Virginia. The meeting will continue on October 4, 2012, if the agenda is not completed on October 3, 2012.
XXIV. Selection of Schools and County School Systems for
Education Performance Audits Dr. Penix reported that an announced on-site review (five days in advance) was conducted at the West Virginia Schools for the Deaf and the Blind (WVSDB) June 2-5, 2010. The OEPA returned to the
President Linger, in accordance with W. Va. Code §18-2E-5(m)(1), called for a motion to enter into executive session to discuss schools to be subject to an on-site review or dates for which on-site reviews will be conducted. Upon motion by Dr. White, seconded by Mr. Dunlevy and unanimously carried, the Board entered into executive session at 3:45 p.m.
XXV. Return from Executive Session
The Board returned from executive session at 4:23 p.m. at which time President Linger reported that no action was taken.
XXVI. Adjournment
Upon motion by Mr. Dunlevy, seconded by Ms. Haden and unanimously carried, the Board adjourned at 4:24 p.m.
Minutes approved by the Board on October 3, 2012.
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L. Wade Linger Jr., President
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Robert W. Dunlevy, Secretary
Minutes were recorded by
Virginia M. Harris
Secretary to the Board
WVBEMinutes9/5/12