Welcome to the Centre of Excellence in Natural Resource Management
www.cenrm.uwa.edu.au/staff
www.cenrm.uwa.edu.au
TABLE OF CONTENTS
1 Contacts 4
1.1 Administrative Matters 6
1.2 Computer Support 6
2 Induction 6
2.1 Forms 6
2.2 Cards, Keys and Permits 6
2.3 Facilities 6
2.4 Safety and Health 7
2.5 Meet and Discuss 7
2.6 Visitors 7
2.7 Postgraduate Students 7
3 CENRM Information 7
3.1 Human Resources 7
3.1.1 Payslips 8
3.1.2 Timesheets for Casual Staff 8
3.1.3 Booking Leave – Annual Recreational Leave 8
3.1.4 Sick Leave/Carers Leave 8
3.1.5 Employee Assistance Program 9
3.2 Safety and Health 9
3.2.1 Injury / Incident / Accident / Hazard Reporting 9
3.2.2 Safety Induction Checklist 9
3.2.3 Occupational safety and health in the workplace 9
3.3 Finance 10
3.3.1 Expenditure or Accounts Payable (Admin Officer) 10
3.3.2 Income or Accounts Receivable (Finance Manager) 11
3.3.3 Internal Transfers (IFTs or Journals) 12
3.4 Stationery Store 12
3.5 Keys 12
3.6 Mail 12
3.7 Building Access and Room Bookings 13
3.8 Phone 13
3.8.1 Charges 13
3.8.2 How to Use 14
3.8.3 Message Mailbox 14
3.9 Photocopier/ Fax/ Printer/ Scanner/ Green Building 14
3.9.1 Fax 14
3.9.2 Printers 14
3.9.3 Green Building 14
3.9.4 Recycling/Document shredding 14
3.10 Vehicle Use 15
3.11 Computing 15
3.11.1 How to activate staff and student accounts 15
3.11.2 Internet usage and Shared drive 15
3.11.3 Software and Hardware 15
3.11.4 Computing policies 15
3.12 CENRM Website 15
3.13 Field Work/Travel/Booking flights 16
3.13.1 Field work 16
3.13.2 Travel 16
3.14 Social Activities 16
3.14.1 Tea Room Facilities, Unit 1 and Level 3. 18
3.15 Research 18
3.15.1 Using New Equipment 18
3.15.2 Using CENRM’s Boat 18
4 Further information about the University 19
Welcome to the Centre of Excellence in Natural Resource Management (CENRM) within the Faculty of Science (FoS) at the University of Western Australia. We hope your stay with us will be a pleasant and rewarding one. Below, we have listed the key people in the Centre whom you can approach for assistance, the main facilities we can offer, and the URLs of important University websites and some Centre and Faculty policies.
1 Contacts
Acting Director: Dr Barbara Cook: ext 837,
Acting Deputy Director: Dr Paul Close: ext 833,
Graduate Research Coordinator: W/Prof Dale Roberts: ext 867,
Core Staff Key Contacts
Assoc/Prof. Barbara Cook x837A/Director
Mon – Thurs
Biodiversity Scientist / · Centre planning and direction
· Employment levels – Academic & General staff
· Undergrad Teaching Coordinator
· Biodiversity and systematics,
· conservation,
· freshwater ecology
· Statistics & experimental design
Assist/Prof. Paul Close x833
Business Manager – 2 days
Fish Ecologist – 2 days
/ · Strategic Centre planning
· Research opportunities
· Budget planning & preparation
· Honours Coordinator
· Employment levels – Academic & General staff
· Freshwater and estuarine fish ecology
· River health and environmental flows
· Environmental monitoring and assessment (aquatic)
Leisha Davis x838
Finance Manager
Mon – Fri (8.15 – 3.30pm)
Mon – Thurs (Payweek)
/ · Centre financial management
· Research grants management
· Budget planning & preparation
· Accounts receivable
· E-recruitment (new contract staff)
· EA to Director
· Trainer for Travel, e-recruitment & Peoplesoft
Joslyn Berkelaar x841
Administrative Officer
Mon, Wed – Fri (9 – 3pm)
/ · Staff inductions
· Accounts Payable (invoice payments, purchase orders)
· Corporate cards acquittals
· Reimbursements
· Casual Staff (contracts, renewals & Timesheets)
· Facilities Management
· Publication returns
· Room bookings – Science Building levels 2 & 3
David Tunbridge x846
Scientific Officer
Mon – Thurs / · Lab & field Technician
· Field work planning, assisting, preparation
· Supervision & training of field staff & postgraduate students
· Calibration and maintenance of field research equipment
W/Prof. Stephen Hopper x842
Mon – Fri / · Granite outcrop plants of the world - biogeography, evolution and conservation
· Haemodoraceae - phylogenetics, biology and conservation
· Systematics, evolution and conservation ecology
· Collaborative cross-cultural knowledge systems of biodiversity - Noongar and western science
Asst/Prof. Peter Speldewinde x845
Research Fellow
Mon – Thurs / · Ecosystem & human health
· Ecology and conservation of Australian native rodents
· GIS & special analysis
Ms Rebecca Dobbs
Research Assistant Professor
Mon – Fri
BASED IN KUNUNURRA / · Indigenous and non-indigenous engagement and interpretation of western science
• Ranger training and river health monitoring
• Macroinvertebrate Ecology
• Environmental water requirements
• River health and environmental flows
· Environmental monitoring and assessment (aquatic)
Asst/Prof. Leah Beesley x836
Research Assistant Professor
Mon – Fri / · Freshwater fish ecology
· Monitoring and assessment (aquatic)
· Urban ecology
W/Prof. Dale Roberts x867
Adjunct Professor / · Biogeography & speciation: Australia - particularly south-western Australia
· Anuran biology: frogs
· Sexual selection and sperm competition: polyandrous mating systems
· Animal acoustics
· Conservation and restoration biology
Prof. Peter Cook x834
Adjunct Professor / · Aquaculture
Ms Jennifer O’Neil
Director / · Director of the UWA Albany Centre
Paula Phillips
Manager / · Manager
· Development and Operations
Veronica Dayman
Administrative Officer / · EA, Albany Centre Director
· Student Enrollments
Jenni Flottmann
Finance Officer / · Centre Financial Management
· Accounts Receivable
Nardia Senjuschenko
Administrative Assistant / · Student Help
· Accounts Payable
Sam Elliot
Computer Support Officer / · IT Help
· Set up Access to Networks, Servers and Printers
1.1 Administrative Matters ()
Business Manager: Paul Close (ext.833)
Finance Manager: Leisha Davis (ext.838)
Administrative Officer: Joslyn Berkelaar (ext.841)
1.2 Computer Support
Sam Elliott (IT Officer): Located at the Albany Centre, Stirling Tce. (ext.805). For reporting faults or if you need IT assistance please use the IT Help email:
2 Induction
There a variety of forms and activities you may have to complete within a week of being employed as staff or starting as a postgraduate student.
Students should seek the help of their supervisor and others as listed above.
Please keep the admin staff up to date with any changes to your personal details (address, phone etc).
2.1 Forms
New staff:
· Commencement Form
· Net Salary Transfer Form
· Tax File Number Declaration Form
· Complete CENRM checklist with supervisor or Business Manager.
New students:
· Complete CENRM checklist with supervisor or Business Manager
2.2 Cards, Keys and Permits
· Obtain staff/student card from Albany Centre
· Obtain access keys to the building from the Administrative Officer
· Request access to the building through Cardax by contacting UWA Albany Centre Administration
· Understand security/locking requirements – including out of hours access to the Albany Centre if required
· Set up code for the photocopier/printer with the Administrative Officer as well as login details for the shared server drive (IT Officer).
· Provide the office staff with copies of your drivers’ license, 4WD training and first aid certificate (if applicable).
2.3 Facilities
· Allocated room/lab and work station
· Included in Centre email list
· Allocated stationery – aware of stationery ordering system
· Given a copy of CENRM/Albany Centre telephone contact list
· Discuss vehicle and equipment bookings
· Informed Albany Centre to add to local telephone list/UWA Directory listing
· Informed of the internal and external mail delivery system
· Informed of lunch facilities, morning tea and afternoon tea.
2.4 Safety and Health
· Discussed safety issues with supervisor (Safety Induction Checklist)
· Complete lab specific induction checklist (if required)
· Informed of the whereabouts of first aid kits in your workplace
· Given information about evacuation plan and emergency procedures
· Provided any safety equipment (if required)
· Organised occupational health and safety related training where required (i.e. Lab Safety; Senior First Aid; 4WD)
2.5 Meet and Discuss
· Meet the Director
· Meet the administrative staff
· Meet other staff members
· Tour of CENRM and the Albany Centre
· Discuss your role and specific work-related matters with your supervisor
2.6 Visitors
Visitors need to complete a “Visitor application for a UWA Campus Card” form in order to obtain a campus card. The campus card can be used for access to the library facilities.
2.7 Postgraduate Students
Postgraduate students are also referred to their respective support services and websites operated by their UWA School.
3 CENRM Information
3.1 Human Resources
www.hr.uwa.edu.au
Employee Self Service (www.hr.uwa.edu.au/working/applications/ess ) allows you to view leave balances, payslips and other payroll information as well as submit leave requests, or create a Performance Development and Appraisal (PDA) for your supervisor.
Those of you who are yet to register for ESS can do so by following the instructions below:
"Your Web User ID is your staff number. You must enter the whole 8 characters including the leading zeros. (eg. 00012345)
Your first password is based on your date of birth using the format ddmmyy.When you log in for the first time, you will be required to change your password, which must be between eight and 15 characters and have A-Z characters and at least one numeric character. The passwords are case sensitive.
Set yourself a secret question and answer at the same time so you can retrieve your password if you forget it.
3.1.1 Payslips
All staff should log in to Employee Self Service (ESS) for payslips, viewing leave details, personal details, emergency contacts, mailbag address, qualifications, banking details etc. You can change your personal information such as address, phone number etc through this system.
Please note that payslips are not sent out to employees. To view and print your payslip, you need to log in to ESS. www.hr.uwa.edu.au/working/applications/ess
For first time users please use your employee number then use your birth date ddmmyy as the password. You will be prompted to change your password.
3.1.2 Timesheets for Casual Staff
Signed timesheets for casual staff members need to be with the Administrative Officer or in the relevant pigeon hole by 5pm the Monday of the week preceding pay week and will be paid in the next pay run. The Principal Investigator of the relevant Project Grant should sign the timesheet and the Project Grant number must be included. Blank timesheets and the dates for submission are available from Administration, or you can access it at http://www.hr.uwa.edu.au/working/forms
3.1.3 Booking Leave – Annual Recreational Leave
All applications for recreation leave need to be done through the ESS (Employee Self Service) system, found at www.hr.uwa.edu.au/working/applications/ess
Once logged in, go to 'Leave Details' and then 'Submit a Leave Request', ‘Whole (or Part) Day Leave Booking’ and choose'Annual Recreation Leave'leave from the drop down. Once this has been completed an email will be sent to your Supervisor to approve/reject your leave request.
All Leave Requests should be submitted well in advance of your intended leave dates unless there are exceptional circumstances. We suggest giving at least 1 months notice, in orderthat any reorganisation of workloadscan be done easily within a reasonable timeframe.
Any issues with Recreation Leave should first be raised with your Supervisor, and then the Business Manager before being referred to the Director.
3.1.4 Sick Leave/Carers Leave
If you are sick you should try to notify the Office staff or your colleagues that you will not be at work. Once you have returned to work you need to log your time off on the ESS system.
Use the ESS system to record any sick leave taken. Go to 'Leave Details' and then 'Submit a Leave Request', ‘Whole (or Part) day leave booking’ and choose 'Personal Leave (sick/carers)’ from the Leave Code drop down box.
Medical certificates are required in the following instances:
Professional Staff: Medical evidence (a medical certificate) is not required for absences of less than 3 consecutive working days, however, the University does have the right to request satisfactory medical evidence if it is believed sick leave has been used inappropriately.
Academic Staff: Medical evidence (a medical certificate) is not required for absences of less than 5 consecutive working days, however, the University does have the right to request satisfactory medical evidence if it is believed sick leave has been used inappropriately.
Once you have submitted your Sick Leave request it willgo to your supervisor for approval. If you have a Medical Certificate supporting your sick leave please send a copy of it to HR (M350) for their records.
3.1.5 Employee Assistance Program
The Employee Assistance Program provides confidential and professional assistance for employees, and to other persons whose care is the responsibility of the employee, who are experiencing difficulties of a personal or work-related nature.
www.safety.uwa.edu.au/health-wellbeing/health/eap
The service providers who currently offer the programme on behalf of the University are:
Optum, Level 16, 251 Adelaide Terrace, Perth, 1300 361 008 (24 hours)
UWA Counselling and Psychological Services; 1st Floor, South Wing, Social Sciences Building, 6488 2423
3.2 Safety and Health
Dave Tunbridge – OHS Representative
3.2.1 Injury / Incident / Accident / Hazard Reporting
Please ensure that you report all injuries, incidents, accidents and hazards to the CENRM Office. In the case of incident or injury, an incident/injury report form needs to be completed within 24 hours. These procedures are in place to prevent similar incidents recurring in the future, identify any new hazards and identify and choose suitable controls. The reporting process is necessary in case any workers compensation is required.
The incident/injury report form can be downloaded from the Safety and Health webpage: www.safety.uwa.edu.au
3.2.2 Safety Induction Checklist
All new staff are required to complete the UWA Online Health and Safety Induction and also a workplace specific induction to familiarise themselves with health and safety requirements in their new working environment before commencing any tasks or activities. For existing staff who already have evidence of local workplace health and safety induction in their training records, completion of the online health and safety induction is recommended.
3.2.3 Occupational safety and health in the workplace
Please see Appendix 1 for a ‘summary of good seated posture at the computer and associated issues. Please inform the CENRM Office if you require specialised office equipment.