Meeting:LST Programme Board

Date:18th July 2011

Present:Simon Green–Executive Director of Place (Sponsor and Chair)

Denise Turner – LST Programme Manager

Brendan Moffett - Director of Strategic Marketing

Mick Crofts – Director of Business Strategy and Regulation

Paul Billington – Director of Culture and Environment

Tristana Burdett – Programme Office Manager (Minutes)

Derek Martin – Director of Housing, Enterprise & Regeneration

Edward Highfield – Director of Economy, Enterprise & Skills

Kevin Bennett – Director of Enterprise

Les Sturch – Director of Development Services

Joe Fowler – Director of Performance and Communications

Tony Tweedy – Director of Lifelong Learning, Skills and Communities

Apologies:John Charlton – Director of Street Force

Sue Millington – Head of Strategy, Place

Action Owner
1.0 / Minutes of the last meeting
Minutesof the meeting held 16th May agreed as accurate.
Matters Arising:
1.1M1 Gateway – 2nd briefing with Cllr Mirfin-Boukouris due to take place tomorrow. The Rotherham art project is seen as complimentary to the M1 Gateway.
1.2LDV Masterplan - mandate on the agenda.
1.3World Cup 2018 – Lessons Learned report circulated.
1.4Tudor Square – report containing financial breakdown sent to PPO.
1.5Benefits – measures and gap analysis on agenda.
1.6Action: Castlegate Cariliion –report on capital receipt issue to be presented at September meeting.
Action: Confirmation that risk of not receiving capital receipt istransferredand mitigated through Sheffield MarketsProject.
1.7Action: Finance Review – Overview to be presented at September meeting.
1.8Timeline and Stakeholder – both are ongoing pieces of work and updates will be provided to the Board when necessary.
1.9Regional Growth Fund – 750 bid submitted nation wide. No indication as to how successful Sheffield and South Yorkshire bid will be. Once outcomes are know, gap analysis needed to take into account the activity which failed to secure funding through RGF. LST can then begin to commission projects if appropriate.
Action: The RGF bid to be circulated to the Board.
1.10PB met with LEP to discuss sporting and cultural priorities for the City. / Simon Ogden
Nigel Cunis
DT/PS
KB
2.0
2.1
2.2
2.3
2.4 / Benefit and Sub Board Update
Reputation –Decision taken to hold joint sub board meeting with Culture and Sporting Offer, which took place early this month. Key issues discussed:
  • The challenge for this benefit is agreeing sustainable method of measuring the benefit.
  • Likely that rolling 3 year data will be used and measures will reflect South Yorkshire’s share of the tourism market to accommodate the impact that events and attraction held outside the City e.g. Magna.
  • The targets will reflect a 10% uplift from 2010-2015 and 20% by 2020%. This does reflect a step change as the City currently is lagging behind national trends.
  • Likely that measures will be expanded to accommodate visitor spend as well as visitor numbers.
  • Report requested at next LST meeting which outlines the level of investment needed for the Marketing Sheffield team compared to the economic investment that team brings in for Sheffield.
Action: Report outlining investment and return comparison for Marketing Sheffield
Economy – Joint Sub Board with Skills meeting on a regular basis. Key issues discussed:
  • Nearly all targets agreed but final piece of work needed to ensure that targets aren’t at odds with each other and there is a balance over several measures rather than one or two overall.
  • Sub Board keen to incorporate participation measures.
  • Next step for the Board is complete the gap analysis and ensure projects are following the SCC process.
Built Environment – Regular sub board meetings now in place. Recognised that several projects are inherited and an analysis is needed to understand the impact of these projects on the benefit.
Improved Accessibility – Sub Board due to meet next week. Main discussion will be around how to capture the activity currently underway with HSR2 and the Northern Hub into project mandates. / BM
3.0
3.1
3.2
3.3 / Benefit Gap Analysis
DT presented benefit overview for information. The gap analysis presented today is from the Programme Office, not the Benefit Leads.
Built Environment–There are some major projects on the portfolio that are critical to the success of this benefit. As previously mentioned, the benefit has inherited several projects for which resources are already committed and some of which may need to close or move to another relevant benefit. Key issues discussed:
  • Need for additional city centre accommodation to meet future demand.
  • Members disagreed that Tudor Square has little or no impact as there are clear links between improved public realm and the attraction investment and visitors to the city.
  • Scope of Moorfoot development unclear. Impact of SCC accommodation strategy dependant upon ability to secure tenant. Strategic business case required as soon as possible.
  • Cabinet report for the West Bar project due in August yet no strategic business case is in place.
  • Critical that the business case is the key document that should be in place for all projects before cabinet reports or funding applications are submitted.
Action: Strategic Business Cases for Moorfoot and WestBar required, scope of projects needs to be clearly defined.
Cultural and Sporting Offer–As previously mentioned, the sub board jointly meets with Reputation. Key issues discussed:
  • There is other activity that is delivering activity for this benefit that is not currently captured on the portfolio.
  • Three key themes of activity around events, arts and conference and exhibitions.
  • Query as to whether Surrey St Central should sit within the Built Environment benefit but agreed that the project is equally about building as well as the library service provision.
  • Measure of success still proving a challenge.
  • A detailed look at the analysis may indicate that there is no ambition for step change to be achieved in this area and that projects are better suited to delivering economy and reputation.
  • Acknowledged that creative and talent index will be a challenging measure of success and may not be as robust as it could at the moment.
Action: Baseline and 2020 target for creative and talent index to be confirmed by September.
Reputation – As previously mentioned, data for measure likely to be on a 3 year rolling basis. Key issues discussed:
  • Likely that value (£) and volume (number of visitors) to be used as measures.
  • Project to be a mixture of capital and revenue based projects.
  • Business events such as MADE and Global Manufacturing Festival are key to raising the profile of the city but some members questioned what the step change projects will be.
  • Projects such as the refurbishment of the arena will be important in protecting the visitor economy.
  • Expansion of conference facilities will be critical.
  • Benefit description includes an increase in business start ups but the measures don’t reflect this.
  • Essential that business case clearly articulates the business need of the activity and where the benefits will accrue.
Action: Benefit leads to continue and finalise gap analysis / DM
PB
All Benefit Leads
4.0 /

Programme Managers Report and Dashboard

Report and dashboard noted by the Board.
5.0
5.1
5.2 /

Mandate for Approval

LDV Masterplan – Presented again after rejection at the May Board as funding was not secure. Agreed that only phase 1 can progress at this stage.
Recommendation: Mandate approved but for Phase 1 only. Phase 2 must not progress without approval from the LST Board.
SCAFP – Built Environment Board approved this mandate but the Programme Managers for this and PEtE believe that the project has a clear fit with the Adaptation benefit on the PEtE Programme. PS indicated that the figures might be inaccurate.
The Board agreed that the project has a clear link to the economy as the project will protect existing and encourage new businesses into the area.
Recommendation: Mandate approved but business case must clearly articulate that delivery of the economic benefits within the built environment benefit.

Date and Time of Next Meeting:

19th September 2011, 10am – 12pm, Conference Room 1, Town Hall.

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