Watershed Management Application
Department of Environment, Labour and Justice
Department of Agriculture and Forestry
PEI Employment Development Agency
2015
Guidelines and Application
For further information, contact:
Department of Environment, Labour and Justice
31 Gordon Drive
PO Box 2000, Charlottetown
Prince Edward Island C1A 7N8
Tel:(902) 368-4686
Fax:(902) 368-5526
Revision 2015-2
Watershed Management Application
Introduction
This application is to be used by watershed groups to apply for provincial funding for activities that will take place between April 1, 2015 and March 31, 2016. To make the process easier, this is a combined application to apply to the Department of Environment, Labour and Justice (Watershed Management Fund), Department of Agriculture and Forestry (Greening Spaces Program) and the PEI Employment Development Agency (EDA). If your group is applying to the Greening Spaces Program, or the Employment Development Agency but NOT the Watershed Management Fund, please utilize specific forms for those funds.
Who can apply?
Organizations that should use this application includeCommunity based watershed organizations
Revision 2015-2
Revision 2015-2
Eligible Projects
Projects eligible for assistance include:
Revision 2015-2
$Watershed management and planning initiatives
$Organizational and capacity building initiatives including strategic planning
$Watershed management plan preparation
$Wildlife habitat enhancement initiatives
$Research
- Specific measures that address non-point
source pollution
$Erosion and sedimentation control
$Agricultural runoff control
$Upland, wetland, riparian, and stream habitat
enhancement
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Application Process
The application deadline for 2015 is March 17, 2015. Applications may be typed or handwritten and must be submitted on the official application form. Applications must be completed in full and clearly state the issues and objectives of the proposal. A Microsoft Excel spreadsheet financial calculator is available to help with calculations related to the application, and can be found at Even when using the financial calculator, applicants should confirm that the values are correct. Only one application will be accepted per organization and only one application will be accepted from the same geographic area. The application must indicate all activities for the project and all contributions by others, whether cash or in-kind.
Groups that have signed multi-year contracts should fill out Parts 1, 3 (optional), 4 (optional), and 5, and attach a work plan for the 2015-16 fiscal period. The Department will forward the abbreviated application to the Department of Agriculture and Forestry (Greening Spaces Program) and the Employment Development Agency (Special Projects and Jobs for Youth).
There is no limit on funding. However, funding requests must represent a reasonable and accurate estimate of funding required to carry out the proposed work. Equal distribution of funds to all areas of the province will be considered as well as labour market issues across the province. The ultimate distribution of support will be dependent upon assessment of all applications received. You are strongly advised to consult the specific application guide accompanying the form for details relating to each area to be completed on the form.
Revision 2015-2
Watershed Management Application GuideThis guide is to help you complete the Watershed Management Application which is used to apply to the following funds at the same time:
Environment, Labour and Justice:Watershed Management Fund
Agriculture and Forestry: Greening Spaces Program
Employment Development Agency:Special Projects/Jobs for Youth
The completed application must cover all of your activities and projects as only one application will be accepted from an organization. Please review and follow this application guide carefully.
Part 1 – General Information
Organization Name– State the full legal name of your organization.
Date of Incorporation – State the date of incorporation. If unincorporated, check N/A. This provides information on your organization’s capacity.
Revenue Canada Business Number – State the full Revenue Canada Business Registration Number. This is used to review staffing information.
Workers Compensation Number – State the Workers Compensation Number for your organization.
Primary/Secondary Contact, Title, and Phone – State the primary contact, position title, and phone number for correspondence and other inquiries related to this application. Please choose a primary contact who is relatively easy to reach and knowledgeable on the project during the work term. State a secondary contact, position title, and phone number in the event that the primary contact cannot be reached. Please ensure that the secondary contact is familiar with project activity progress if the primary contact is unavailable.One of the contacts must be a current Board member of the organization.
Fax – State your organization’s fax number, if applicable.
E-mail – State your organization’s e-mail address.
Organization Mailing Address – State the mailing address to which correspondence related to the application should be sent.
Public Listing (Optional) - If you wish, state a person to be listed on the Department of Environment, Labour and Justice’s Public List of Watershed Groups. The Department of Environment, Labour and Justice is often asked for contact information in order to reach watershed groups. If your organization wishes to be included on this list, fill in the listing information of contact name, title, phone number and address. As this listing may cause the person listed to receive queries unrelated to the project being applied for in this application, it is recommended that a chairperson, president, executive director or similar position holder be chosen to be listed.
Please state the group’s website address, if applicable.
It is recommended that each group agree to a public listing contact.
Part 2 – Project Information
Project Title – State the title of your project. For example: Silty Brook Watershed Management 2015.
Project Location (attach map or use attached map) – List, in addition to attaching a map, the location of your project and the watersheds your organization works in. The map attached to the end of the application can be used to mark the watersheds your organization works in. Each of the provincial watershed coordinators will have a larger map to refer to, and a pdf version of the map is located here.For example: Silty Brook watershed - work areas highlighted.
Membership Status – Describe how many current members your group has, either personal or corporate.
Watershed Planning– Describe your organization’s progress with watershed planning. In addition, if there is a current watershed plan, describe the locations it covers, as well as the organization’s plans for further watershed planning.
Previous Project Results - list and describe the organization’s previous work achievements last year, and whether the work proposed last year was completed.
Long Term Project and/or Organizational Goals – List the long-term objectives of your project and/or organization. For example:
GStrengthen the organizational capacity of our watershed group
GDevelop a watershed management plan
GAddress non-point source pollution problems
Restore good water quality to Silty Brook
2015 Project Summary
2015 Project Goals – List what you hope to achieve with this project. For example:
GStart watershed planning process
GEnhance the membership and capacity of our organization
G Enhance 5 km of Silty Brook
Project Activity – List the main activities of your project. For example:
Start watershed planning process.
Enhance 5 km Silty Brook. / Anticipated Results – List the anticipated outcomes of the corresponding project activities on the left. For example:
Hold four planning meetings; produce watershed management plan; implement top priority strategy; produce summary brochure for public distribution.
Clear dead trees; install brush mats; plant 200 trees; restore fish passage at one culvert.
Please outline plans for future maintenance of the proposed work: State anticipated future funding requirements or maintenance activities. For example:
GWatershed management plan will require ongoing updates
GSilty Brook will require annual maintenance
GRiparian zone tree planting will require annual maintenance
Government does not have the ability to predict future funding availability; your organization should think about how and by whom the proposed work will be maintained.
Describe/list any working partnerships you have or will have with other organizations (e.g. other watershed groups)
If your organization is planning to partner/share resources with other groups, describe the partnership, for example: Big Brook watershed and SmallRiver watershed groups are planning to share a field crew during the project. The Big Brook watershed group will be paying for 2 of the employees, while the SmallRiver watershed group will be paying for materials, travel expenses and 1 employee. The crew will be working in both watersheds during the summer.
Part 3 – Greening Spaces Program Information (optional)
Project Information required by the Greening Spaces Program
This section only needs to be filled out if you are applying to the Greening Spaces Program (GSP) for trees, shrubs and funds for planting materials.
Why do you want to do the tree and shrub planting component of the project?
Indicate the reasons why you wish to plant trees and shrubs. Please include a description of the educational, community and/or environmental benefits of the project. In order for the Greening Spaces administrators to understand the holistic picture, please prepare a five year-plan for your watershed or refer to an existing five-year plan.
Do you have a letter of permission from the landowner where the trees and shrubs are to be planted?
You must obtain permission from the landowner or person / organization that manage the property. Indicate whether you have a letter of permission. Please attach a copy if you have already obtained this.
How many and which species of trees and shrubs do you propose to plant?
Please list the numbers and species of trees and shrubs you are requesting. Plants are provided at no cost and therefore, their cost does not need to be indicated on the budget. Indicate the total number of trees and shrubs requested. For a list of the trees and shrubs available, please contact the J. Frank Gaudet Tree Nursery( or 368-4711/368-4714) or your watershed coordinator.
When do you plan to begin your project (fall or spring)?
Indicate the approximate date when your planting project would begin.
Who will prepare the site, plant the trees, and maintain the site with regular watering, weeding, mulching, pruning, and general cleanup?
Generally describe who will complete the activities associated with the planting and plant maintenance. Include any in-kind time, expertise, materials, etc. that is to be volunteered.
Outline your plans for communications, recognition and promotion of your Greening Spaces Program project.
Describe your plans / arrangements for media involvement, public awareness, project announcement, and recognitiion of the Department’s contributions. This should be designed to help others learn about your work and how they could benefit from the Greening Spaces Program.
Attach a photograph of the planting site or sketch the proposed planting site.
Include dimensions, in metres, of the area(s) to be planted.
Part 4 – EDA
EDA - requested skill set and employee type (optional) – This box is optional and does not need to be filled out if you are not requesting support from the Employment Development Agency (EDA). Describe the skills that you would like EDA funded employees to have. Please indicate which fund you hope to have the staff be funded from. Note that there are age groups specific to each fund. The EDA Special Projects Program(SPP) utilizes a minimum age of 30 years. Eligible candidates for the Jobs For Youth Program (JFY) must be 16 years old by September 2015, have completed at least Grade 10 and be returning to an educational institution. This information will assist EDA in matching staff to projects. For example: Our project requires a mix of staff capacities. The project would be best served by two employees with experience in stream enhancement from the Special Projects Fund to accomplish in-stream work.
Preferred Start Date – Provide a preferred start date for each proposed employee. This is meant as a guide so the Employment Development Agency can better manage the expected work terms for any approved employees.
Part 5 – Financial Information
Budget Summary By Expenditure Category – State the total overall cost for each category in each column.
Special Projects Program (SPP) Labour – Provide a summary of the number of workers and number of work weeks, and state the anticipated labour costs of the project. Note that positions approved by the Employment Development Agency (EDA) must be filled by workers referred to your organization by them. You will be able to use your organization's selection process for staff not funded by EDA.
Supervisor – Indicate whether a supervisor is required (maximum of one).
Labourers – State the total number of labourers that the project requires. You may wish to utilize separate lines to aid in indicating the funds that you expect to fund the positions.
Volunteers – State the total number of volunteers and contribution anticipated from each.
Weeks – State the total number of work weeks that the project requires.
For example: 2 workers @ 12 weeks each + 1 worker @ 14 weeks = 38 weeks.
Total Cost – Calculate the total cost of labour required to complete the project.
The wage rate funded from the Employment Development Agency is $10.76/hour for labourers and $11.37/hour for supervisors. This rate includes vacation pay (4%). MERC. The Program will provide for the cost of the employer’s share of employee benefits, such as; EI, CPP and Workers’ Compensation premiums. The Program does not provide for non-wage related costs, such as; materials, supplies, rentals, travel or telephone. While the wage rate may be topped with other funds, it is NOT required. You should be careful to set appropriate wage rates commensurate with the skill level required for the positions you propose. The wage rates you show in this box must INCLUDE vacation pay but not MERC (see section on MERC below).
Jobs For Youth (JFY) Labour
The wage rate funded from the Employment Development Agency for Jobs for Youth positions is $10.76/hour, which includes vacation pay (4%). There is no supervisor rate for this Program. The Program DOES NOT provide funds for MERC for these positions; the applicant is responsible to pay these costs.
MERC – Mandatory employer related costs (MERC) are those costs that the employer must remit to the federal government and the Workers Compensation Board (WCB). They include Employment Insurance, Canada Pension Plan and WCB premiums. Calculate these costs as the total of labour costs for both the supervisor and labourers multiplied by 10.5%. (Do not include volunteers.) The applicant organization is responsible to pay ALL MERC so it is very important to fill in this value so that you have the resources to make these payments.
For volunteers, value the labour anticipated at $10/hour in the in-kind column.
Watershed Planning - State the total cost of watershed planning activities. This should include associated expenses such as hall rentals, report printing, etc.
Equipment/Rental – State the total cost for equipment purchase, maintenance and/or rental. Equipment owned by your organization is not eligible for rental costs and must be included as an in-kind contribution from the organization. Equipment rented from individual members is an eligible cost item but the amount must be reasonable for the service provided.
Materials/Supplies – State the total cost for materials and supplies. There is no cost with the Greening Spaces Program for trees and shrubs but be sure to indicate in Section 3 of the form the numbers and species required.
Travel – State the total cost for travel. Only travel incurred in actual project activities is eligible and detailed travel logs must be maintained. The rate must be reasonable and must not exceed provincial government rates.
Office/Administration – State the total cost for office and administration. Eligible costs include bookkeeping, photocopying, telephone, and office supplies that are directly associated with project activities. Note that for the Employment Development Agency Special Projects and Jobs For Youth Program, administration and mileage expenses are not eligible for reimbursement.
Insurance - State the cost of liability insurance. All projects require liability insurance. The cost of this insurance is an eligible expense for the Watershed Management Fund.
Professional Services – State the total cost for professional services. Eligible costs might include training for directors, facilitation, etc.
Other – State the total cost for other services and specify.
Budget Summary By Funding Partners/Contributors – State the total cash or in-kind contribution for each funding partner/contributor.
Authorizing Signature:The authorizing signature must be of your organization’s chair, president, or other official authorized to sign on behalf of the organization. Include the printed name, title, and date of the signature.