Visitor Information Request Form

Visit Request Form

Please note:

• The information on this form will be passed on to British Council sector teams, internal and external advisors, and host institutions, to enable British Council Visits to organise a professionally fulfilling programme. Please therefore complete this form in as much detail as possible. Not only will this help us to identify appropriate appointments; it also affects their planned duration and the level at which they should be pitched. If the delegation comprises more than one visitor, it is only necessary to complete one form, but biographical and other salient details should be provided for each visitor.
• It is essential to attach the British CouncilVisitor Information Form - Personal (completed and signed by the visitor). Without it we are unable to approach outside organisations.

A. Background Note

1. Full Name(s) : See Below

1a. Group leader's name (if part of a group) : Dr.Sadiq Sait Mohammed

2. Designation/job title : Member, PrinceAbdullahSciencePark Committee

3. Institution/organisation : King Fahd University of Petroleum minerals.

4. Country : Saudi Arabia

(Add extra rows as required)

5. Biography

Please provide a brief resumé of the visitor's recent career, including details of jobs held in the past which are relevant to the proposed visit. Please also provide information about the remit/function of the organisation(s) that s/he works for, and their role within the organisation.

6. Visit Context

Please provide information on the sector the visitor works in and background information (including web-links where possible) to the visitor's organisation.

What is happening right now in the visitor's country generally, and/or the institution that makes a visit to the UK timely?

What impact will this visit have on the visitor's institution? How will knowledge gained during the visit be used upon the visitor's return to his/her country?

7. Purpose of the visit

What are the specific objectives of the visit?

What level of knowledge or understanding does the visitor have of his/her field at present?

What does the visitor hope to achieve by this visit, e.g. if this a 'fact-finding mission', for specified research, how does s/he wish to use the information upon return?

On what project(s) is the visitor currently working that a visit to the UK would help to develop further? At what stage is this project?

If you are suggesting particular institutions to be visited (see section A. 8 Proposed itinerary below), please state how these have been identified and what the visitor wants to focus on at each.

Has the visitor or his/her institution already made contact with UK organisations relevant to this visit? If so, please provide copies of correspondence or the name and details of the UK contact.

If the visit is a follow-up to an earlier visit, what has happened at the visitor's institution as a result of the last visit? (If British Council Visits are to refer visitors from an institution to the same UK partner that they have, or one of their colleagues has previously visited, clarification of progress made on the project he/she is working on is vital).

8. Proposed itinerary

On the basis of the information given above our advisers will recommend a programme for the visitors but please provide details of any institutions you want the visitor(s) to visit.

Date Day SciencePark Home Travel Base

9. Relations with host institution(s)

What will the host institution(s) get out of this visit? For example, potential R&D collaboration? Export opportunities? Consultancy opportunities? Opportunities for student recruitment? PR?

10. British Council Context

Please note that this information will not be included in the background note, but will only be used for in-house briefings (with sector teams/advisors or colleagues who will meet the visitor(s)).

What has been the British Council's recent involvement with the visitor's/visitors' organisation? (Information on how this specific visit fits in with the British Council's overall objectives in a country may be required for approaches to government departments.)

What does the British Council hope will be the outcome of this visit (e.g. building on an existing project? What type of follow up support is likely to be provided if the projected outputs of the visit are achieved?

B. Services Please detail the services you want British Council Visits to organise.

1. Meet and GreetYes

Do you want a Visit Coordinator to meet the visitor at the point of entry into the UK, and accompany him/her to their accommodation? (We recommend this for VIP visitors).

2. Hotel AccommodationYes

What standard of accommodation do you require for your visitor? 3-star, 4-star or 5-star?

3. SubsistenceYes

Do you want British Council Visits to arrange payments to the visitor of subsistence, at the current recommended rate? This will cover personal incidental expenses and meals.

4. TransportYes

What kind of transport do you want British Council Visits to provide? Limousine, saloon car or minibus?

5. Visit CoordinatorYes/No

Do you want a Visit Coordinator to accompany the visitor to his/her appointments, and write a post-visit report? (We recommend this for VIP visitors).

6. InterpretingNo

If this is required, please tell us the visitor's mother tongue.

7. Entertainment/hospitalityYes/No

Please tell us the type of entertainment required (for example theatre, ballet, musical, opera) or hospitality (lunch, dinner, reception). Please nominate a host for a lunch, dinner or reception, and tell us the focus (see 8. Senior Management Input below).

8. Senior Management Input

If you have an evening's entertainment in mind, tell us which senior manager you would like to host the event. Please also tell us if you would like a senior manager to meet the visitor for a formal/informal meeting.

Details of the Council's agenda for a visit (see A. 11 British Council Contextabove)are needed particularly if a senior manager is to input. We will need to produce a separate briefing package for senior managers based on the information you send with a clear explanation of the input required from him/her which should include:

• Focus of the evening/meeting

• Perceptions you want the manager to target
• Specific messages to relay

C. Finance

Please provide a provisional budget ceiling. British Council Visits will provide an initial costing, which may affect this ceiling. General guidance on costs is available at

Charging instructions (please tell us the cost type and budget centre)

Signature (Accountable budget holder)

Date