Time and AttendanceBergen CC

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Time

and

Attendance

Data Entry Documentation*

* This documentation presumes the user has had the appropriate training in using Colleague in general

Verify you are in the LIVE account HR module

Click on the word File,

Select LEVS if it appears on the most recently accessed procedures in the drop down list,

or

Select RUN and enter LEVS when prompted for the mnemonic


When the LEVS mnemonic is executed, the following Person Lookup prompt will appear ...


Enter the Colleague ID number, Social Security Number, or name lookup. The LEVS screen will appear as follows:

Detail in the box next to the number of the leave plan (in this example FABS Faculty Absence). Scroll down if the plan is not visibile in the 1st window. If the plan is not listed for this person, call HR and CANCEL out of this record.

Upon detailing, you will see the pop up menu listing. The default item selected is the first one. Be sure to change it to the LDTS – Person’s Leave Detail Summary option (either by double clicking it, or typing LDTS in selection box

Select LDTS by double clicking here, or enter LDTS here.

The LDTS screen will display as follows ...

Detail on Add Person;s Leave Transaction Box. You will next see the PLED screen.

Note that the appropriate unit (days, hours, or minutes will automatically appear here). Be sure to enter the amount for the displayed unit.

Enter the appropriate information. For Action you may use the field help to get a list of valid codes. The total transaction amount MUST agree with the Action code ( use + for Accrual, - for Use, and +/- for Adjustment).

Be sure to verify Balance after Transaction. If you are done, Update the record to return to the Person Lookup prompt, with the following exception ...

For FABS (Faculty Absence), Faculty Substitution (FSUB), Overtime (XOV), Docktime (XDT) or Compensatory Time (PCT1, PCT2, SC1, or SC2) be sure to detail on the More box to enter the additional information needed.

If you detailed on the More box in the previous PLD2 screen, you will next either see...

or , depending on the Leave Plan, you may see ...

Again, fill out the appropriate fields (field help for those fields you need codes for) and update back to the Person Lookup prompt when done.

TAUSER.DOC

Jan 2000