VENDOR POLICIES AND PROCEDURES
NON MERCHANDISE SERVICES
VENDOR NAME: / New / AP Use Only
VENDOR INFORMATION: / Change / Vendor #
Headquarters Address: / Remittance Address:
Contact: / Contact:
Email: / Email:
Phone: / Phone:
Fax: / Fax:
PRODUCT INFORMATION:
Description of Merchandise:
Form of Business: / FID#:
Corporation
Partnership
Proprietorship
State of Formation
NOTE: Must attach a W-9 form, if not incorporated.
TERMS OF SALE:
Total Refund: / Sales / Terms are based on render date. Payment will be processed once
Discount / % / Invoice is received and approved.
REQUIREMENTS FOR VENDORS DOING BUSINESS WITH BOOKSּAּMILLION INC. AND ITS SUBSIDIARIES
  1. Vendors must set up one account number for BOOKSּAּMILLION, Inc. to include Booklands, Books & Co., Joe Muggs Newsstands, BooksּAּMillion stores, BooksּAּMillion.com, American Wholesale Book Company, Book$mart and Net Central.

  1. Vendors must send all invoices and monthly statements containing all open items to the BOOKSּAּMILLION Accounts Payable Department, P.O. Box 101688, Irondale, Al. 35210. BOOKSּAּMILLION cannot pay from a balance forward statement. Monthly statements should be received by the 10th of each month. Open invoice listings and open item listings without a total due are not accepted as statements.

  1. BOOKSּAּMILLION will send payment forservices rendered with an itemized remittance. Vendor must apply BOOKSּAּMILLION payment based upon what is on the detailed remittance.

  1. All BOOKSּAּMILLION, Inc. Companies (American Wholesale Book Company, BooksּAּMillion, BooksּAּMillion.com, Book$mart and Net Central) reserve the right to offset credits due them against amounts otherwise due to the Vendor. These credits include, but are not limited to price discrepancies. This offset applies to BooksּAּMillion, BooksּAּMillion.com, American Wholesale Book Company, Book$mart and Net Central notwithstanding the fact that one or more may be invoiced separately by the Vendor.

  1. Separate invoices must be issued for each purchase order and must include:

a)invoice number
b)purchase order number (if applicable)
c)page number
d)date of services rendered
e)account number
f)bill to/ship to addresses
6. Statements must be received monthly and must be open items, not balance forward. Payments must be applied exactly per BOOKSּAּMILLION’S detail remittance.
7. Any Addendum must be typed and attached for approval. Vendor will be notified if accepted or denied.
Vendor Representative Printed Name: / Date:
Vendor Representative Signature: / Date:
BOOKSּAּMILLION AP Director: / Date:
Controller / CFO Approval: / Date: