Vacancy: Volunteer Co-Ordinator

Vacancy: Volunteer Co-Ordinator

01/02/2017

Dear Applicant,

Vacancy: Volunteer Co-ordinator

Thank you very much for your interest in working with Fife Rape and Sexual Assault Centre.

I am enclosing:

  • Covering Letter
  • Job description
  • Person specification
  • Application form
  • Equal opportunities monitoring form & SAE (if you receive pack by email – please return the Equal Opportunities form in a separate envelope)

Further information about the work of FRASAC is available via on our website .

Please note that the deadline for completed applications is 4pm on Thursday 16th February. Interviews will be held on Thursday 2nd March 2017. Due to limited resources, we will only contact you if you have been shortlisted for interview.

Please note that we do not accept CVs. The full application form should be completed.

We look forward to receiving your application. In the meantime, if you have any queries please contact Janet Henderson on 07771546392

Best wishes,

Jan Swan

Centre Manager

Fife Rape and Sexual Assault Centre

JOB DESCRIPTION

Job Title:Volunteer Co-ordinator

Responsible to:Centre Manager

Salary: £26208.00 pro rata

Hours of Work:18 per week, with occasional evening & weekend work.

Time off in lieu will be granted for any overtime worked.

Location:38/40 High Street, Kirkcaldy, KY1 1LU

Leave

Entitlement:25 days’ annual leave and 12 public holidays pro rata.

______

Main Functions

  1. Under the general direction of the Centre Manager, take the lead on the recruitment, training, development, support and supervision of volunteers within FRASAC.
  1. Contribute to the monitoring and evaluation of volunteer projects and the development of volunteering activities across all areas of FRASAC.
  1. To recruit, support, supervise and mentor volunteers within FRASAC.
  1. To plan work schedules and rota’s for volunteers ensuring the provision of volunteering services at times and locations which meet service user needs. This may include working out with office hours.
  1. Working closely with Centre Manager, to oversee the ongoing training and development of all volunteers. This will include providing induction, in-house training and sourcing internal/external training opportunities.
  1. To generate and develop appropriate volunteering opportunities based on the needs of the organisation.
  1. Implement FRASAC volunteer policies and procedures and develop additional resources to support the recruitment, development and retention of volunteers.
  1. Work in partnership with other agencies across different sectors in order to establish good working relationships to influence decisions about volunteering.
  1. Promote volunteering and raise awareness of the value, role and functions of volunteering (both internally and externally). This may include provision of information, awareness raising and publicity events and activities to raise awareness of the role and function of volunteers.
  1. To contribute to monitoring and evaluation for the services, ensure the accurate recording and processing of data and prepare reports as necessary for both internal and external purposes.
  1. Support the manager and team leader in achieving the aim and objectives of FRASAC, working within and complying with all organisational policies, procedures, legislation and regulatory and funding bodies.
  1. Working closely with all colleagues, promote a culture of continues improvement, strong service user focus and collaborative working. Promote effective team communication, team building and strategic planning through collaborative and participatory work practices.
  1. Ensure that principles of equality and anti-discriminatory practice are embedded throughout all aspects of FRASAC’s operational and organisational activities. Take a proactive role in promoting equality and anti – discriminatory practice throughout all aspects of the service.
  1. Comply with relevant health and safety legislation and good practise as set out in FRASAC policies and guidance.
  1. Perform other duties as reasonably requires by the manager and show commitment to ongoing personal development.

FRASAC Person Specification Post Title: Volunteer Co-ordinator

Qualifications, Training and Experience / Essential / Desirable
Educated to at least SVQ Level3 or equivalent in relevant subject / D
Significant relevant experience of providing services to vulnerable client groups / E
Relevant experience of working with volunteers / E
Relevant experience in managing volunteers or paid staff in both formal and informal settings / E
Knowledge of Data Protection Legislation and good practice / D
Relevant experience in providing training / E
Competencies
Excellent communication and interpersonal skills / E
Good leadership skills with experience of developing teams and individuals / E
Good organisational and IT skills appropriate to level of role / E
Ability to problem solve, prioritise tasks, meet deadlines and delegate effectively / E
Proven ability to work effectively with partnership Agencies / D
Knowledge of the causes and effects of sexual violence and understanding of a feminist approach to domestic abuse / D
Personal Qualities
Committed, effective and co-operative / E
Open and empathic / E
Self-motivated and with the ability to motivate others / E
Flexible and responsive approach with ability to
adapt to meet the needs of the organisation / E
Commitment to equal opportunities and anti-discriminatory practice. / E
Special Requirements
Able to work flexibly including some evenings and occasional weekend work / E
Ability to travel within and out with Fife / E
Ability to have business motor insurance if driving own vehicle / E
Organisational Culture
Fife Rape and Sexual Assault Centre are committed to bringing an end to sexual violence and providing a high standard of service to its service users and other stakeholders. The post holder must subscribe to the feminist analysis of sexual violence and share a commitment to achieving the objectives of Fife Rape and Sexual Assault Centre.

Fife Rape and Sexual Assault Centre strives to be an equal opportunities employer

Fife Rape and Sexual Assault Centre welcome applications from women from all sectors of the community.

Under Schedule 9 of the Equality Act 2010 only women are eligible to apply.

Reg Scottish Charity SC033050

Application to Fife Rape and Sexual Assault Centre

To be returned to Jan Swan Centre Manager

38/40 High Street, Kirkcaldy, KY1 1LU

Vacancy:Volunteer Co-ordinator

Section 1: Personal details
Surname: / First name:
Address: / Tel (home):
Tel (mobile):
Tel (work):
May we contact you at work? yes/no
Postcode: / Email address:
Section 2: Qualifications and training
(only enter those qualifications and/or training necessary or relevant to the job)
Qualification and/or training / Subject / Date
Section 3: Present employer
Name & address of employer: / Date commenced employment:
Job title: / Notice required: / Current salary:
Brief description of your main duties and responsibilities, with an emphasis, where possible, on those areas most relevant to the job applied for:
Section 4: Previous employment (list in order, with most recent employer first)
Please list all your previous employment, detailing any gaps between employments with reasons (continue on a separate sheet if necessary).
Dates / Name and address of employer / Job title and nature of work / Reason for leaving
From
DD/MM/YY / To
DD/MM/YY
Section 5: Relevant skills, experience and abilities
With reference to the job description and person specification, please outline how your work experience (including unpaid work) and your skills and abilities would enable to carry out the duties of this post. Please include any information, which you feel is relevant.
Section 6: References
Rape Crisis Scotland requires a minimum of 2 employment references to cover a three-year period – if necessary, please provide further referees covering the last 3 years.
Reference 1: Current / most recent employer
Name: / Position: / Tel no:
Company name: / Address:
May we, with discretion, contact your employer to discuss this reference:
Yes/no
Reference 2: Previous employer / supervisor
Name: / Position: / Tel no:
Company name: / Address:
May we, with discretion, contact your previous employer to discuss this reference:
Yes/no
Reference 3: Previous employer / supervisor
Name: / Position: / Tel no:
Company name: / Address:
May we, with discretion, contact your previous employer to discuss this reference:
Yes/no
Section 7: Declaration
I certify that all the information contained in this form and any attachments is true and correct to the best of my knowledge. I realise that false information or omissions may lead to dismissal without notice.
Signature:
Date:

Equal opportunities monitoring form

Fife Rape and Sexual Assault Centre -FRASAC aims to be an inclusive organisation where everyone is treated with respect and dignity and there is equal opportunity for all. To assist us in that aim, we would be grateful if you would complete this form. The information requested below is for monitoring purposes only, it will in no way affect the outcome of your application. Completion of the questionnaire is voluntary and it will not be viewed until after the selection procedure is completed. FRASAC gives a commitment that this information will remain confidential and held for no longer than is necessary under the Data Protection Act 1998.

(The form should be returned in the SAE. Do not include your application form in this envelope)

Where did you receive information about this post?

……………………………………………………………………………………………………………

Age monitoring: FRASAC is committed to anti discriminatory practices within the organisation:

Age Ranges:

16 - 24 □25 – 40 □41- 55 □56 - 65 □66 + □

Please tick this box if you would prefer not to answer this question: □

Ethnicity monitoring:

FRASAC is committed to ensuring fairness and equal access to all employees whatever their ethnicity.

African, Caribbean or Black

African, African Scottish or African British □

Caribbean, Caribbean Scottish or Caribbean British □

Black, Black Scottish or Black British □

Any other Black background □

(Please describe) …………………………...

Asian, Asian Scottish or Asian British

Indian, Indian Scottish or Indian British □

Pakistani, Pakistani Scottish or Pakistani British □

Bangladeshi, Bangladeshi Scottish or Bangladeshi British □

Chinese, Chinese Scottish or Chinese British □

Any other Asian background □

(Please describe) …………………………….

White

British□

English□

Irish□

Scottish□

Welsh□

Northern Irish □

Gypsy / Traveller □

Polish □

Any other white ethnic group□

(Please describe) ……………………………

Other ethnic group

Arab □

Any other mixed or multiple ethnic groups’□

(Please describe) ……………………………...

Please tick this box if you would prefer not to answer this question: □

Religion and Belief monitoring:

FRASAC asks you to respond to this information request positively as it will help us ensure that our policies and practices do not inadvertently discriminate against you because of your faith or beliefs.

Christian (including Church of Scotland, Catholic, Protestant and all other Christian denominations) □

Buddhist □ Hindu □Jewish □ Muslim □ Sikh □

No religion □

Other (please describe) ………………………………………………...

Please tick this box if you would prefer not to answer this question: □

Sexual orientation monitoring:

FRASAC seeks to become an exemplar employer and makes sure our processes and practices are fair to all staff. Please help us and do this by completing the following question around your sexual orientation.

Heterosexual/Straight □

Lesbian □

Gay □

Bisexual□

Other (please describe) □………………………………………………...

Please tick this box if you would prefer not to answer this question: □

Disability monitoring:

To make positive changes FRASAC wants to address the different barriers faced by disabled people. Employees with a disability or health condition are entitled in law to ‘reasonable adjustment’ to address their need for support in the workplace. Therefore, we are interested in any disability or health condition that may require a reasonable adjustment to overcome any such barriers.

Do you consider yourself to have a disability or long-term health condition?

Yes □ No □

If YES, please give details:

……………………………………………………………………………………………………….

Please tick this box if you would prefer not to answer this question: □

Gender monitoring:

FRASAC aims to be an inclusive organisation and welcomes applicants from all communities.

a) Please describe your gender:

  • Female (including male to female trans women) □
  • Male (include female to male trans men)□

Please tick this box if you would prefer not to answer this question □

b) Have you ever identified as a trans gender or trans person?

  • Yes □
  • No □

Please tick this box if you would prefer not to answer this question □

Thank you for completing this monitoring form.

Please return in a separate envelope to:

Jan Swan

38/40 High Street

KIRKCALDY

Fife

KY1 1LU

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