Utah Public Health Association Board Retreat

Friday, June 10, 2016

9:00 – 1:00

Utah State Library, Room 218/219

Present: Dexter Pearce, Lisa Young, Stephanie Stokes, Dede Vilven, Matthew Wells, Dean Penovich, Jessica Strong, Anna Dillingham, Lori Greene, Kelly Nielson, Dan Kinnersley, Kelly Nielson, Patty Cross, Tania Tetz, Dustin Jones, Mary Brown, Cindy Morgan, Luke Chalmers, Heather Borski, Will Edgel, OretaTuploa, Paul Wightman, Jefferson Vick, Rebecca Fronberg, Rachel Forrest, and DanielDenhalter.

Absent: Jessica Antezano, Jeanette Villalta, Alyssa Mitchell, Shaheen Hossain, Amy Bate, Kathy Paras, Teresa Roark

Welcome: Dean Penovich:

  • Meeting was called to order at 9:10 am by Dean Penovich
  • Went around the room and introduced the person that sat next to us (get to know one another).

Approval of minutes:

  • Need to take Dexter Pearce and Lisa Young off of attendance for the May 19, 2016 board meeting minutes. Replace Student Caucas with Student Assembly. Motion to approve the new treasure refuseing himself from board meetings with matters that include salaried was made by Tania Tetz not Paul Wightman.
  • Dexter made motion to approve the minutes and motion was seconded by Anna, all members were in favor and none opposed.

Board Discussion:

  • Future meetings will be held the second Friday of each month at 10:30 at the Highland building.
  • Rebecca Fronberg was appointed and will be the Policy Chair.
  • Dex will forward minutes from last year to put on Intranet.
  • We do not need to replace Anna Guymon on awards committee (they already have 3 people).

New Student Assembly Members: Dede

  • Dan Denhalterand Amelia Prebishare Co-Presidents. Want sections to include students whenever possible.
  • Scott Pew, WillEdgelare Policy Committee Chairs.
  • Rachel Forest is Conference Planning& Communications Chair.
  • Matthew Wells and Katie Harris are Professional Development Committee Chairs.
  • Student mentoring for MPH students.
  • Helping Stephanie with Early Career Professional Development.
  • Do programs have internships? Scott and Will can assist with this. Work with faculty of programs.

New Awards Chair Recommendations:

  • Anna Guymon resigned from the awards committee. Alyssa Mitchell (chair), Lori and Shaheen are on the committee now and we don’t need someone else this year. Lori will serve 4 years. Documentation of processes.Tania voted in favor of the motion. Anna and Dex said yes to motion.

Opioid Misuse/UPHA Input to Legislative Study:

  • Opioid use has become an epidemic with over 20 deaths per 100,000 this year. Fentanyl is cheap and easy to get and very strong in its purest form. Need to focus on harm reduction, distribution and education.
  • Primary care role – limited on services. Getting care exists in limited quantities, due to lack of resources. If poor – no resources. State needs to expand Medicaid.
  • Need to support harm reduction and needle exchange. Needs to be systemic funding and support at the state level.
  • Training for primary care doctors. Need to work with pharmacies to dispense more reasonable quantities. Naloxone is available in prescription form now but is still $60-80 out-of-pocket.
  • Meet with policy group. UPHA needs to support.
  • Dex will work with Rebecca, Cindy and Luke on this.

Resolutions from Annual Meeting Follow-up:

i.Resolution – early career professionals.

  • Stephanie is the liaison to APHA for Early Career Professional Development Committee. (See handout). The student assembly makes up 30% of their entire population and early career professionals make up 3%. Why are we losing that affiliation?
  • Why do people lose professional interest? Better retain members.
  • What can we do as an organization to maintain members?
  • Stephanie proposed that we form a committee. Membership services study ECP this year. Survey through Universities.
  • How do we define population? Create committee, develop a formal plan to present to board. Would like to have board member. Gary Edwards has approached her on this as well as other professionals and board members. Structure with Professional Development Committee. Stephanie will head this committee. Involve Katie and Matthew from student assembly.
  • What does UPHA consider an early career professional? What’s our communication strategy? How will we help them maintain their membership? Dede and Jessica Strong expressed interest and Dex (member services) could help as well.
  • What are the barriers? Ask Holden to help.
  • Affiliate level – UPHA. Committee has been organized.

ii.Professional Development Committee

  • – issue continuing education units. Need to find/research resolution. Will present at next meeting.

iii.Resource Development Committee

  • Had challenge in 2015 to get resolution to pass. Depend on fundraising. Paul has been in contact with a grant writing LLC. Draft proposal to Paul. Contractors are reasonably priced. Contract with two people and will be supported by our financial group. Need to work with financial unit to make sure they have good provisions to protect from conflict of interest. Clear contract provisions.
  • This group is grant writing, but will also take care of the endowment fund/fundraising. Need to clean up historyon endowment fund (from George White – who is often out of town/he won’t return calls). We need to take care of our donors, need to follow up – invite to activities, etc (need to establish a contact list for the donors). Idea to use new group for a year and see if it works – if not, will discontinue.
  • APHA has list of corporate donors who they use. Paul will ask them for list.

iv.Legislative resolution

  • Create a subcommittee to report to board/make recommendations regarding upcoming legislation. We will review this at the next meeting. Isn’t this was our policy committee is doing?

Strategic Plan Review:

  • Started 2006 to 2011 and then started a new one 2012 to 2016
  • Directives – plan for what we do each year. All five management units were asked to develop a work plan and a budget during the fall of each year and present to the board in December. That document is for every event, revenue generating or cost requiring event that we have in our association, which is approved by the board.
  • You can reference the strategic plan on or the public site is
  • Our fiscal year is January through December. Association year starts in April. Budget is fully approved in December.

Report on Plans and Goals for 2016-2017:

  1. Member Services/Executive Committee: Dean
  • Celebrate 100 year anniversary – we did this at the JSMB on our birthday, May 19th.
  • We will have the annual conference in 2017.Heather and Anna are co-chairs, committee is established.
  • Work on increasing membership and showing a benefit of being a member of the association to potential members. It was mentioned to look at organizational memberships.There are more members in APHA than UPHA, how can we get them to join UPHA?
  • How are new members handled? They need to be added to Convio and listserves. Creatinga welcome packet was discussed.
  • Diversifying nominations for board members next year, Non-Profit, Profit, State, and LHD.
  • Awards –Find a better way to get word out for awards. Make sure there is enough time to vote (shorten time). Fix how awards are gathered.
  • Take action on resolutions/ establish professional development committee.
  • Updating systems website, $8,000 total. Membership data base, event registration. Work with communications.
  • Scholarships – we took donations at the Gala, now what should we do with the money. Coordinate university scholarships
  • Put endowment fund to work/use it.
  • Combine membership lists (members, constituents, convio, listserve, CHW)
  • Member services/Exec committee meet ½ hour before board meetings
  • Need a member from the board to serve as the board representative on the executive committee. Patty Cross volunteered to be this individual.
  1. Advocacy: Rebecca
  • Four main programs/priorities: Protecting public health funding, public health prevention fund, child nutrition authorization act, and look at climate change and how it impact public health. Those are the issues that will be talked about at the PHACT campaign.
  • Next is the Advocacy Summit that is in January for 100 people.
  • During the legislative session there will be a break where we take healthy food and try to talk to legislators about UPHA and our priorities, whatever the priority is at that time.
  • Active in bill tracking and looking at 5 priority areas.
  1. Communications: Patty
  • One of the channels to get news out is E-news on Convio. Would like to get information out early in the month. If you have information, please have it to Jessica by the third Friday of each month.
  • Increase social media presence with consistent posts and broaden ideas. More photos.
  • Complete website redesign to update content/format.
  1. Financial: - Tania
  • Working on 3 big items: Working on the Endowment fund. We will be working with Merrill Lynch to learn more about the account and with two other organization to see if we need to change financial institutions. Will meet with them between July and August. Also working on the documents that are tied to the endowment fund. We need to come up with instructions on how to invest the money. The other set of documents is tied to endowment funds – instructions.
  • BYU scholarship – Dustin will talk to professors and do some research.
  • Budget – due by November to get approved in December.
  1. CHW Section: - Oreta
  • Next meeting June 21 at Jordan Valley. Jeanette is the Chair.
  • Met with coalition – sustainable financing for CHWs.
  • IHC to hire 5 CHWs. Working on a MOA with state coalition about roles and responsibilities.
  • Oregon curriculum – “We are Health”. Also working on a certification board. Talked to several communities.
  • Attended other county health coalitions.
  1. Nutrition & Dietetics Section: No representation/report
  1. Student Assembly: - Daniel
  • Planning overhaul on social media and mentor workshops. Orientation to different schools to promote student assembly. Planning a professional panel at the U of U where students can ask questions to know backgrounds and know where to see themselves in the next 5 to 10 years.
  • Would like to be more involved in UPHA.
  • Expand reaches to UVU, Utah State, and more.
  1. Executive Operations: - Paul
  • 6 categories (see slide)– Manage Liability Policies, Human Resource Management, Manage Association staff. Maintain Office structure. Maintain Board Intranet. Association forms and brochures. Communications – Go To Meeting. Phone, projector. In charge of all contractors. Information Tech, Xmission, database solutions. Redesign of website. Paychecks. Financial (Mountain America Credit Union). Merchant account – first data. Staff now has benefits – Blue Cross/Blue Shield. Manage data base resources. Maintain servers and PC’s. Planning continuity. Help implement annual resolutions. Implement technology, upgrades. AUCH grant.

UPHA Website Redesign Input Session: - Anna

  • Anna needs volunteers to help with the website.
  • Hope to have new website done by the end of summer.
  • Hope to have contract soon. Talking with Third Sun.
  • Who are we talking to on our website? Members, students, public health professionals, partners, advocacy, legislators, board members, people that want to come to events, committee members, educators, other non-profit organizations, other UPHA organizations around the country.
  • What do we want them to when they visit the website? Join, get current information about our organization, publications, resources, policy, things working on, public health contacts, historical information, member services, benefits, calendar of events, accomplishments, awards, award winners.
  • What features should be on website for best use experience? One stop shop, register, subscribe to newsletter, good navigation to minimize clicks, search box, contact info, comment section, public opinion, community forum, multiple languages, social media links.
  • What is it about UPHA that sets us apart from other groups? Longevity, independent voice, melting pot, to serve, networking, public health information, student voice, experienced, we’re involved, has current information.
  • Will need help with sections.

Other Items:

  • APHA’s Annual Meeting & Expo is October 30 – Nov 2, 2016, in Denver, Colorado, registration is open.
  • Patty Cross was nominated to be on the Executive Committee.
  • When will the next conference be held? There was some conversation discussed but a date was not set.

Wrap Up/Adjourn:

  • Meeting adjourned at 1:00 pm, Tania motioned to adjourn.
  • Minutes submitted by Secretary, Lisa Young
  • Next meeting: July 8, 10:30 am @ 3760 S. Highland Dr., Rm 425