Category 1:
Category 2:
Work Instruction
UoL Equipment List / ZIH8
Purpose
Use this procedure to list equipment especially when you wish to select on the University of Leeds fields on the ‘Other’ tab of the equipment record. For SAP standard selections you may use IE05
Trigger
Perform this procedure when a list of equipment is required and the selection criteria include fields on the ’Other’ tab of the equipment record.
Example:A list of items due to be electrically tested in the next month requires ‘next elec test’ as a selection field.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
- If using a user menu, open the folder called Equipment Register and select transaction ZIH8.
Transaction Code
ZIH8
Helpful Hints
An alternative to the menu path is to type ZIH8 into the command box and click on or press the Return key on the keyboard.
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/ Title: / UoL Equipment List
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Category 2:
Procedure
1.Start the transaction using the menu path or transaction code.
Display Equipment: Equipment Selection
2.As required, complete/review the following fields:
The fields shown below are just examples of how equipment can be selected; it is possible to use any of the fields shown on the initial screen.
Field Name / R/O/C / DescriptionAuthorizGroup / O / Controls which equipment items can be changed by the user. It is the same code as your purchasing group.
Example:F* (Faculty of MAPS)
Example:FA (Chemistry)
Inventory number / O / The Inventory Number is the number on the label attached to the equipment.
Example:CHEM009* (to find all inventory numbers beginning CHEM009)
Functional location / O / Location of the equipment down to room number.
Example:*G53 (in room G53)
Example: <blank> to find all equipment with a location
Status excluded / O / System statuses (eg. INAC - deactivated, ASEQ assigned to superior equipment) and user statuses (eg DISP - disposed, OUT -on loan) can be excluded or included.
3.Go to the bottom of the page by using the scroll bar to view the additional selection fields. These are the bespoke University of Leeds fields which are not available as selections on transaction IE05
4.As required, complete/review the following fields:
Field Name / R/O/C / DescriptionPurchasing Document / O / SAP Purchase Order number to list equipment bought on a specific order.
Example:4500123456
Vendor / O / Vendor account number to list all equipment bought from a particular vendor.
Example:100123
Disposal Date / O / Disposal Date from and to.
Example:01.01.04
Disposal Method Code / O / Disposal Method Code. Click on drop down list for selections
Example:SO Sold
Date of last Physical Check / O / Date of last Physical Check for audit purposes. Can be the same as the electrical test date.
Example:31.07.04
Date Elec Tested / O / Date of the last Electrical test.
Example:10.01.04
Elec Test Frequency in month / O / Electrical Test Frequency in month.
Example:12
Next Elec Test / O / Next Electrical test date
Example:10.01.05
Date Other Test / O / Date of last other Test e.g. pressure test or calibration test.
Example:01.02.04
Other Test Frequency in mont / O / Other Test Frequency in months.
Example:36
Next Other Test / O / Next Other Test.
Example:01.02.07
Insurance Code / O / Insurance Code.- Click on drop down list for selections
Example:ST for standard rate
5.Click on to run the report.
Display Equipment: Equipment List
6.To sort on a particular column, click on the column heading. Then click on to sort in ascending order, or for descending order. Columns can also move position by dragging and dropping.
Change Equipment: Equipment List
7.To drill down to the equipment record click on on the line to be selected.
8.Click on
Display Equipment : Details
9.To make any changes to the record click on . See transaction IE02 help for further details.
Change Equipment : Details
10.Click on once the necessary changes have been made.
11.Click on to go back to the list.
Change Equipment: Equipment List
12.To print the list click on
13.To save the parameters of the report to use again at a future date, save it as a variant as follows:
Display Equipment: Equipment Selection
14.Complete the field details you wish to save.
15.Click on .
ABAP: Save as Variant
16.Click on . Overtype the text with a new name e.g. BIOMEDICAL
17.Click on . Overtype the text with a new name e.g. Biomedical Sciences.
18.Click on .
The system displays the message, "Variant BIOMEDICAL saved."
19.To retrieve the variant click on .
ABAP: Variant Directory of Program ZRIEQUI20
20.Click on .
21.Click on .
22.The fields previously saved will be populated. Continue as step 5.
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