Upton Country Park Management Update

BOROUGH OF POOLE

UPTON PARK LIAISON COMMITTEE

Upton Country Park Management Update

Team Meetings

Team meetings had previously been requested by the friends and these had commenced in July 2007.
Main purpose of these meetings are to discuss day to day operational issues and to communicate each others activities and events.
Standard agenda items have been set
To date 3 team meetings have taken place involving house and country park staff, FUCP, & Peacock tearooms. Due to the nature and hours of Country Park catering it was difficult for them to attend but minutes area circulated.
Have proved a very helpful communication tool.
Next one will be held on the 24th October 2007, 10.00 - 11.30.

Wonderful team achievement
Officers are to meet on 9 November to discuss actions needed for 2008/9 submission.
Deadline for 2008/9 application is end of January 2008.

Roger Brewer has started as team leader and is working through his induction programme.
Colin Grundy has started as the Events and Bookings Officer
Support officer role is to be recruited in late November/ December starting in the new year. Clare, Roger and Colin will be the interview panel. As an interim there will be a part time temp appointed to assist with admin for 3 hours per day, covering the lunch time period.
Additional officers have been set up to be able to access the booking system ie now the following have full access rights
Clare Freeman
Roger Brewer
Colin Grundy
Justine Hawkes
Chris Cook

In addition the 2 casual assistants, Nick Downs and John Griffiths have viewing rights.

Office moves have taken place so that now the house team are all based in the upstairs two offices, with the casuals also having a ‘hotdesk’ for their use. The final office layout will be determined when the Support Officer is recruited.
Clare and Roger to meet on 22 October to discuss Roger’s work programme, which Roger will bring to the next team meeting on 24 October for comments.
Roger will also be working up a Property Manual to share practices, information and procedures for the House, so that these can be clearly recorded and communicated.

Chris working closely with the Friends in organising the wedding fair for March 2008

Roger has met with John Kerley, Property Services ref maintenance issues and outstanding work
Roger to meet with John Bradley on 12 October with aim of setting up a regular maintenance programme
Roger has created a Fault Form

CLARE FREEMAN, OPEN SPACES MANAGER

ROGER BREWER, UPTON COUNTRY PARK TEAM LEADER