University Center Emergency Procedures

University Center Emergency Procedures

Terms and Definitions

Blood and Bodily Fluid Exposure

Bomb Threat and Checklist

Campus Alert System

Civil Disturbance or Demonstration

COOP Plan Implementation

Earthquakes

Evacuation of Workplace

Explosion

Fire and Smoke Conditions

Hazardous Material Exposure/Spill

Homeland Security Incident

Lockdown/Hostage/Armed Intruder

Medical Emergencies & First Aid

Radioactive Contamination/Spill

Threat of Tornado

Utility Failure

Violence or Crime on Campus

UC Building Administrators

UC has developed several procedures to ensure the continued safety of all those who study, work and visit University Center. Thoroughly reviewing this information could prove invaluable should an emergency situation ever occur.

Terms and Definitions

Acting Incident Commander: the building administrator assigned the responsibility of getting the "Ready Bag", and will bring it to responding Police/Fire at the Command Post. This person will coordinate all school response activities until Police/Fire arrive on the scene and takes over command.

Building Administrators: UC Executive Team members who are contact personnel for other staff members in case of emergencies.

Command Post: the location where the primary recovery logistics and administrative functions are coordinated and administered. This location must be out of harm’s way, but close enough to provide ease of coordination (as adjacent building).

Minor Event: an emergency where there is only one other agency responding and requires less than one hour to return to normal operations.

Procedure

Minor Event: (less than one hour to recover)

- Receive notice of event.

- Ask the reporting person to stay with you.

- Gather basic information: Who, What, Where and When.

If INJURY or THREAT OF INJURY exists.

* Call 911(stay with the 911 dispatcher until they release you).

* Inform 2 other employees, by Name, of the situation by saying, "There is

an emergency at ______(location). The emergency is

______. ______is the "on-scene" contact, and they can

bereached by ______.

1. Have someone contact a Building Administrator and standby to

help as needed.

2. If needed, have the other go meet the responding emergency units

outside the building and show them to the scene.

(Other employees may go about their normal business.)

Major Event: an emergency that requires multiple agencies to respond and more than one hour to return to normal operations.

Procedure

Major Event: multiple responses (more than one hour to recover, structural damage,injuries, hazardous material spill, etc.)

- Receive notice of the event.

- Gather Basic Information: Who, What, When, Where.

- Contact 911 (Stay on the line with 911 dispatcher.)

- Ask fellow employees to contact a Building Administrator.

1. If safe, have a Building Administrator come to your location.

2. Ask fellow employee to standby to help as needed.

- Meet responding emergency vehicles, etc.

- Standby for arrival and direction of a Building Administrator.

If a Building Administrator determines that the building should be evacuated, they can sound the alarm by pulling one of the fire alarm boxes:

Locations:

- 1st Floor north and south side walls of the Main East and West side doors

- Just inside the NW outside doors and the inside doors

- Just inside the NE outside doors and near Room #167 on E corridor

- 2nd Floor At the top of the NE and NW stairwells

On the E and W facing walls above the Commons area (outside Rooms

#250 and #276).

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Blood and Body Fluid Exposure

Exposure: Direct contact between eye, mouth, mucous membrane, skin cut or abrasion with blood or any other potentially infectious material.

Actions to Take:

•Skin exposure: gently wash contact area with soap and water immediately.

•Eye exposures: flush eyes with water for 15 minutes using eye wash if available.

•Call 911 for medical help.

Additional Information/Follow-Up Activities:

•Notify supervisor of exposure to a potentially infectious fluid.

•Notify one of the Building Administrators as soon as possible of potential infection from blood or body fluid due to exposure.

*Call Barb Wagley at 367-8414 to report exposure

(Monday - Friday 8AM - 5PM).

*If after hours, call 201-2371 (Security) for assistance.

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Bomb Threat and Checklist

Actions to Take:

If bomb threat is received by phone:

•Take the caller seriously and remain calm.

•Try to keep caller on the phone by asking questions using the Bomb Threat Checklist (following this section or print the form using this link).

•Listen carefully: don't interrupt the caller or hang up.

•If possible, write a note to a coworker asking him/her to "call 911 to report a bomb threat."

•Call 911 immediately once the call has ended to report the details.

•University Center officials will determine if evacuation is necessary.

When caller hangs up, the person receiving the call will immediately:

1. Activate the line the call came in on, and get a dial tone.
2. Dial *57, this activates "last call trace" - stay on the line- you will be given a confirmation of the last call trace. (You will not be given a phone number; only Qwest or the Police can retrieve the phone number of the caller.)

■Remember the line number used for the call.

1. Ask another employee to get a Building Administrator.
2. Call 911 and tell the dispatcher the number of the line the threatening call was on, and that you used that line to activate the "last call trace" feature.
3. Wait for a Building Administrator to come to your location and give instructions.

BOMB THREAT: DO NOT use cell phones or radios. They could activate the bomb.

If bomb threat is received by mail:

•Stop additional handling of the letter or parcel.

•Call 911 immediately.

•University Center officials will determine if evacuation is necessary.

•Secure the room/area if possible, allowing entry to emergency responders only.

•Advise campus personnel not to use 2-way radios in the area.

If bomb threat is received by email:

•Call 911 immediately.

•Print a copy for University Center and security staff.

•Do not delete the message.

•University Center officials will determine if evacuation is necessary.

Additional Information/Follow-Up Activities:

If instructed to do so, initiate building evacuation by activating any fire alarm box (pull alarm).

Locations:

1st Floor north and south side walls of the main East and West side doors;

Just inside the NW outside doors and inside doors;

Just inside the NE outside doors and near Room #167

on E corridor.

2nd Floor At the top of the NE and NW stairwells;

On the east and west facing walls above the Commons area (outside

Rooms #250 and #276).

•Take along your department's Ready Bag.

•Evacuate building and report to Emergency Assembly Area (EAA) or the Commons Area.

•Wait for emergency response personnel or the Security Staff to authorize that it is safe to reenter the affected area.

•Provide the completed Bomb Threat Checklist to the security staff person or police officer-in-charge at the scene.

•Notify your supervisor or department head of bomb threat if they were not in the area when it occurred.

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Campus Alert System

The University of South Dakota is implementing a Campus Alert Notification System for students, faculty and staff. This service allows USD and University Center to send critical weather-related and emergency alerts to your cell phone, landline or computer.
After registering for classes, you will receive an authorization code from . In order to receive these important alerts you must complete the registration process after receiving the authorization code.

To register, please follow these steps:

1. Go to

2. Enter the authorization code.

3. When asked if you are an existing 3n member, select "No."

4. Create a numeric password between six and ten digits long. Be sure to write this down and keep in a secure location for later.

5. Select a password reminder.

6. If you wish, you may create an alias user ID and an alpha-numeric password. This alias user ID and alpha-numeric password combination can be used in place of your member ID number and numeric password in the future when updating your account. Write both of these down, too.

7. Verify the personal address information displayed. Should you need assistance with updating your personal information, click on the "View Tutorial" button near the top of the screen.

8. Confirm/add your contact information, using hyphens for phone numbers and entering your cell phone number again for the SMS/text message section (if desired). Be sure to include the area code of any telephone number you submit, in the format of 605-555-1212.

9. Set priority levels (the order in which you wish to be notified by device type) for both emergency and standard alerts. Note that all eight do not need to be selected and that NA (not applicable) means that you will not receive an alert of that type.

10. Retain a copy of your confirmation notice so you can update your account anytime you have a change in personal contact information, switch cell phone providers, add an email account, etc. Please note that you are responsible for keeping your information up-to-date. To do so, go to and click "Log In."

If you have any questions, you may contact UC Campus Alertat.

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Civil Disturbance or Demonstration

Actions to Take

Civil Disturbance:

•If anyone at a meeting, class or lecture becomes disruptive, ask that person(s) to leave.

•If disrupter refuses to leave, call 911 if it is an emergency or 201-2371 if it is not an emergency

•If phone is unavailable send someone to notify Security.

•Provide first responders with your name, location, and nature of the problem.

•Follow instructions of campus and law enforcement officials.

Demonstration:

•To report the incident/activity call 911 if emergency, or 201-2371 if not (Security).

•Continue with your normal routine.

•Avoid provoking or obstructing demonstrators.

•If possible, stay away from demonstration area.

Additional Information/Follow-Up Activities:

*Stay away from doors or windows if the disturbance is outside.

*Close and lock doors and windows if noise is disruptive.

*If necessary, secure valuable resources and research to protect them fromdamage.

*If you evacuate the building, take your department's Ready Bag along with you.

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COOP Plan Implementation

The Executive Dean will determine full or partial deployment to the designated alternate facility of any mission-essential functions that are critical to operations at the time the South Dakota Board of Regents - South Dakota Public Universities & Research Center COOP activation is ordered. This determination will be based on the severity of the event and the level of threat. The following actions establish general administrative procedures to allow for travel and transportation to the alternate facility. Specific instructions will be provided at the time a deployment is ordered.

COOP Relocation Team (CRT). The CRT immediately begins deployment, taking with them all office Drive-Away Kits, if applicable, and their personal go-kits. This team will most likely use privately owned vehicles for transportation to the designated facility. Specific instructions will be provided at the time of activation.

Members of the CRT team are: Mark Lee, Jennie Doyen, Laura McCluskey, Becky McCune, Sarah Rasmussen, Sharon Sopko and Barb Wagley.

COOP Support Team (CST). CST personnel present at the impacted facility at the time of an emergency notification will be directed to proceed to their homes to await further instructions. At the time of notification, any available information will be provided regarding routes that should be used to depart the facility or other appropriate safety precautions. During non-duty hours, CST personnel will remain at their homes pending further guidance.

Members of the CST team are: Aaron Anthony, Chris Assmus, Linda Benedict, Eileen Butcher, Lora Fejfar, Alan Fischer, Jolene Ledwell, Tom Pedersen, Jason Madsen, Sarah Rasmussen, and Vikki Van Hull.

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Earthquakes

Actions to Take

During shaking:

•Remember to duck, cover and hold.

•Duck or drop to the ground.

•Take cover under a sturdy desk, between rows of auditorium seats or against an interior wall, and protect your head and neck with your arms.

•Stay clear of windows, hanging objects, mirrors or shelves where objects may fall.

•Hold on to furniture that covers you and protect your head and neck until the shaking stops.

After shaking stops:

•Be prepared for aftershocks.

•Do not run outside or immediately evacuate as falling debris can cause major injuries.

•Quickly gather personal items and critical work or research that needs to be saved, along with your department's Ready Bag.

•Follow evacuation routes directly to building's Emergency Assembly Area (EAA) or Commons Area; do not attempt to use an elevator for evacuation.

•Assist evacuating people with disabilities if they need help.

•Check in with emergency staff at the EAA (Commons Area) and notify them of injured people, hazards or damages observed.

•Stay at the EAA (Commons Area) and follow directions of emergency response personnel.

Additional Information/Follow-Up Activities

•Report emergencies by calling 911.

Determining when to go home:

•Do not try to leave the campus until campus authorities say it is safe.

•Be prepared to assist with campus response and recovery operations if asked to do so.

•If you leave the EAA (Commons Area) for any reason, notify building emergency staff.

If an earthquake occurs when you are not at work, or at UC:

•Follow your department's "reporting to work" requirements.

•If possible, monitor for updates.

Earthquakes (For People With Disabilities)

During shaking:

•Move away from windows and get next to an inside wall or clear, safe area.

•Cover head and face with arms.

After shaking stops:

•Evacuate to the Emergency Assembly Area (EAA); ask for assistance if needed.

•Check in with emergency staff at the EAA (Commons Area) and notify them of injured people, hazards or damages observed.

•Stay at the EAA (Commons Area) and follow directions of emergency response personnel.

Additional Information/Follow-Up Activities

•Report emergencies to 911.

Determining when to go home:

•Do not try to leave the campus until campus authorities say it is safe.

•If you leave the EAA (Commons Area) for any reason, notify building emergency staff.

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Evacuation of Workplace

Actions to Take

•Quickly leave the building when the fire alarm sounds or evacuation is initiated by emergency personnel. Take your department's Ready Bag with you.

*If working with high heat, open flame or a hazardous experiment or

procedure, complete safety shutdown procedures if it is safe to do so,

and then evacuate the building.

*Quickly take personal items or other important materials with you if it is

safe to do so. You may not be returning for some time.

*Close doors as you leave.

•Stay to the right of hallways and stairs; do not use elevators.

•Assist the mobility impaired if they request help.

•Avoid any smoke-filled area if possible; if you are in a smoke-filled area, stay low to the floor and crawl under the smoke.

•Follow evacuation routes directly to building's Emergency Assembly Area (EAA) or Commons Area.

•Notify emergency staff at the EAA (Commons Area) that you have evacuated safely.

If mobility impaired:

•Proceed to an area of safe refuge, such as an enclosed stairwell.

•Request others evacuating to notify emergency responders of your location.

•Wait for emergency responders to arrive.

Additional Information/Follow-up Activities:

*Remain in the EAA (Commons Area) until directed otherwise.

*Never try to reenter a building until cleared to do so by University CenterBuildingAdministrators, Security or emergency responders.

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Explosion

Minor Event:

•Receive notice of event.

•Confirm need for call to 911.

•Confirm no threat to life.

•What actions are being taken to assure there is no threat to life?

•Who is the "on-scene" contact person?

•How can they be contacted?

•Is there anything needed to bring the situation back to normal?

•Contact a Building Administrator.

Major Event:

•Receive notice of event.

•Confirm that 911 has been called.

•Gather Basic Threat Information.

1. What happened?

*What kind of an explosion?

*Hazardous materials?

2. Where?

3. Are there injuries or threat of injuries?

4. Is there any damage to buildings?

5. Any known threats to responders?

6. Who is the "on scene" contact?

7. How can they be contacted?

Additional Information/Follow-up Activities

Continue with "Evacuation of Workplace" instructions on this webpage

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Fire and Smoke Conditions

If you receive notice of the event by ALARM:

•Secure all office records and valuables.

•Leave the building.

•Wait for the "all clear" before returning to the building.

If you receive notice of the event by PHONE:

Get the basic information:

•Is smoke visible and/or flame?

•Is the FIRE ALARM activated (pull alarm)?

Fire Alarm Locations:

1st Floor N and S side walls of the Main East and West side doors;

Just inside the NW outside doors and the inside doors;

Just inside the NE outside doors and near Room #167 on E corridor;

2nd Floor At the top of the NE and NW stairwells;

On the E and W facing walls above the Commons area

(outside Room # 250 and #276).

•Where is the fire?

•Are there injuries?

•Is the building being evacuated?

•Call 911.

•Contact a Building Administrator.

•Secure all office records and valuables.

•Leave the building.

•Wait for the "all clear" before returning to the building.

Actions to Take

•Alert others nearby of the condition.

•Call 911 to report any fire or smoke condition, if it is safe and possible to do so.

•Quickly leave the building when the fire alarm sounds or evacuation is initiated by emergency personnel, taking your department's Ready Bag along with you.