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CITY OF TIOGA
City Commission Meeting Minutes
October 5, 2015
unofficial
A meeting of the City Commission of the City of Tioga was called to order at 7:00 pm on October 5, 2015, at the Tioga City Hall, by President of the City Commission Drake McClelland.
PRESENT: Drake McClelland, Todd Thompson, Heather Weflen, Ronda Davidson, Ben Johnson and Abby Salinas
ABSENT: John Grubb
Guest: John Schumacher, Dan Larson, Jeff Spivey, Larry Anderson, Larry Maize, Kevin Killough, Shelton Taylor, James Tuckett, Kyle Ledbetter, Amanda Mosser, Karla Harmel, Antonio Conti, Bob Fuson, Tim Sundhagen, Chuck Stewart, Fran Stewart, Dean Hersel, Betty Grubb, James Grubb, Judy Odegaard, Gloria Grossman, Joe Grossman, Bob Skarphol, Daryn Pederson, Angie Determan, Danny Houim
Minutes:
Weflen made a motion to approve the minutes of September 21, 2015 as presented, second by Davidson. Roll Call: Ayes; Thompson, Davidson, Weflen, McClelland.
Commissioners Reports:
Thompson: None
Grubb: None Absent
Davidson: Has question if campers are legal to park on the boulevard if maybe Dan Larson can research and give her appropriate answer. Spivey completed mailers for south side that will be sent out to property owners warning them of cleaning up property, then he will continue with the north side.
Weflen: Main Street is moving along quickly and will be complete soon. Assembly of God is asking permission to use the Farm Festival twice a month for an hour just to use as a drop off for perishable goods. Daryn Pederson the Pastor of Assembly of God stated Northern Plains will donate the perishable goods and then will be issued same day. When other food is issued from the local food pantry they should coordinate together and contact City Hall to check availability of Farm Festival to make it happen for the community of Tioga
Davison made a motion to allow the use of the Farm Festival at no charge for the use of drop off and distribution of perishable goods to the people in need in local and surrounding areas, second by Weflen. Call: Ayes; Thompson, Davidson, Weflen, McClelland
McClelland: Special meeting will be held October 7, 2015 at 5:30 for Main Street North with Hospital Board Members. Discussion held to come up with day that trailers and campers need to be put away for winter.
Modifications/Approval of Agenda:
McClelland advised Commission Board of Agenda change on item #4 Budget to #1 of Old Buisness
Thompson advised to make change on agenda item #7 it’s a raffle for White Earth Valley Saddle Club not Assembly of God
Davison made a motion to approve modifications to the agenda, second by Weflen. Call: Ayes; Thompson, Davidson, Weflen, McClelland
Old Business:
4. Budget – Karla Harmel Presented Commission Board with exhibits on budget, discussions were held. Concerns were presented to the board by citizens.
Thompson made a motion to approve 2016 Budget, second by Weflen. Call: Ayes; Thompson, Davidson, Weflen, McClelland
1. Legal – Benjamen Johnson advised Commission Board that he has found an attorney to take on City Conflicts but he has not found an attorney to take on issues talked about previously, when he does he will forward the information for City Auditor.
2. Ackerman-Estvold:
Antonio Conti – has now changed employer from AE2S to Ackerman-Esvold will forward new contact information
John Schumacher – handed exhibits of recommendation for pay request #2 from JR Civil in the amount of $561,200.47
Thompson made a motion to approve pay request #2 from JR Civil in the amount of $561,200.47, second by Weflen. Call: Ayes; Thompson, Davidson, Weflen, McClelland
Presented Commission Board with exhibit of hospital entrances and email from MRI truck owners.
Presented Commission Board with exhibit of computer illustrations of clearances for the MRI truck. These exhibits will be presented at the Special Commission Meeting on October 7, 2015 at 5:30pm.
Presented Commission Board with exhibits of illustrations on drainage system.
Presented Commission Board with change request #7 to lower water main on 67th. McClelland states before Commission Board entertains the approval of change order would like to know why this was missed when DOT was completing roads.
Presented Commission Board with exhibits of the preliminary plans for Welo.
3. AE2S:
Larry Anderson – Water Main will be completed in 2 to 3 weeks. Land Mark will start pouring concrete for Water Tower next week. Waste Water Facility continues to move forward on the clarifiers. Davidson stated we need to be respectful of all neighbors in surrounding area, ensure all area is clean and picked up. Weflen asked to make sure to check the cut outs add more gravel if needed
5. Hess SubDivision – Per Request from City Attorney Johnson, Shelton Taylor presented Commission Board exhibit of email from County stating this subdivision was within the City of Tioga ½ mile jurisdiction
Davison made a motion to approve Hess Subdivision, second by Thompson. Call: Ayes; Thompson, Davidson, Weflen, McClelland
6. Resolution 2015-11 – Annexation Section 34 City Shop
BE IT RESOLVED, by the City Commission of the City of Tioga, Williams County, North Dakota:
Whereas, the City of Tioga, Williams County, North Dakota, is a municipal corporation, organized and existing under the laws of the State of North Dakota; and whereas, there is contiguous and adjacent to the City of Tioga a tract or parcel of land hereinafter specifically described, containing approximately 5 acres, more or less, which tract or parcel of land is not presently a part of City of Tioga. NOW, THEREFORE BE IT RESOLVED, by the Board of City Commissioners of the City of Tioga, North Dakota, that the boundaries of the City of Tioga be and they hereby are, extended so as to include and incorporate within the corporate limits of the City of Tioga, Williams County, North Dakota, the following described land, to-wit: TOWNSHIP 157 NORTH, RANGE 95 WEST: Section 34: A tract of land located in that part of the W1/2NE1/4 more particularly described as follows: A tract of land located in that part of the NW1/4 more particularly described as follows: Beginning at the North Quarter corner of said Section 34 thence Easterly along the North line of said Section 34 a distance of 330.00 feet; thence Southerly and parallel with the North-South Quarter line of said Section 34 a distance of 660.00 feet to a point on the westerly extension of the North line of Sublot #5 of said Northeast Quarter; thence West along the westerly line extension of the North line of said Sublot #5 a distance of 330.00 feet to a point on the West line of said Northeast Quarter; thence Northerly along the West Quarter line of said Section 34 a distance of 660.00 feet to the Point of Beginning. BE IT FURTHER RESOLVED, by the Board of City Commissioners of the City of Tioga, North Dakota, that this Resolution be published in the official newspaper of the City of Tioga once each week for two successive weeks, that the notice of the Resolution be mailed to the owner of each parcel of real property within the area to be annexed at the person’s las known mailing address, and a hearing be held on October 5, 2015 at 6:50 PM, at the Tioga City Hall, at 12 1st St NE, Tioga, ND 58852. The owners of any real property within the territory proposed to be annexed, within 30 days of the first publication of such resolution may file written protest with the City Auditor protesting against the proposed annexation.
Thompson made a motion to approve resolution 2015-27 for annexation of City Shop Property, second by Weflen. Call: Ayes; Thompson, Davidson, Weflen, McClelland
New Business:
7. Permit Application for Bingo – White Earth Valley Saddle Club at Senior Center
Davison made a motion to approve application for bingo from White Earth Valley Saddle Club at the Senior Center, second by Weflen. Call: Ayes; Thompson, Davidson, Weflen, McClelland
8. Permit Application for Raffle – St Thomas Catholic Church
Davison made a motion to approve application for raffle from St Thomas Catholic Church, second by Weflen. Call: Ayes; Thompson, Davidson, Weflen, McClelland
8. Salinas presented Commission Board of application for grant reimbursement in the amount of $469,246.33
Davison made a motion to approve application for grant reimbursement in the amount of $469,246.33, second by Weflen. Call: Ayes; Thompson, Davidson, Weflen, McClelland
9. Payroll - Salinas advised Commission Board of review and approval for Payroll of October 5, 2015
Thompson made a motion to approve the paying of October 5, 2015 Payroll, second by Davidson. Call: Ayes; Thompson, Davidson, Weflen, McClelland
With no further business the meeting of the Tioga City Commission was adjourned by unanimous vote moved by Davidson second by Weflen at 8:30 p.m. Call: Ayes; Thompson, Davidson, Weflen, McClelland
The next meeting of the City of Tioga is scheduled for Wednesday October 7, 2015 at 5:30 p.m., to be held at the Tioga City Hall.
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Drake McClelland, President of the City Commission
ATTEST:
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Abby Salinas, City Auditor