I N D E X
1 / Net Notification / 1
2 / Notice Inviting Tenders (form PWD 6) / 2-4
3 / Important Terms & Conditions of Contract / 5-10
4 / Schedule of Quantities / 11-13
5 / . Correction Slip / 14
6 / Item rate tender and conditions of contract (Form PWD 8 / 15-18
This NIT contains 18 pages only.
NET NOTIFICATION
No-DB/5(NIT)TEDS/05-06/796 21/11/2005
The Executive Engineer (Elec.), BSNL Electrical Division, Sambalpur. invites on behalf of the Bharat Sanchar Nigam Limited sealed item rate tenders for the following work from the contractors satisfying the under mentioned eligibility conditions: -
NAME OF WORK / ESTD.COST / EMD / T I M E FORCOMPLETION
Providing Compound Lighting arrangement for the DTO cum Administrative Building at Bolangir. / Rs 1,97403.00 /- / Rs3948 /- / . / 21 Days from
date of award
Eligibility Criteria: - I.
The eligible contractors who have been enlisted in P&T/ DOT/ BSNL in a category whose financial limit is more than the Estimated Cost. And contractor should have valid contractor’s License to work issued by the State of Orissa is essential.
Documentary proof of satisfying above conditions to be furnished along with application.
Conditions and tender forms can be had from division on payment of Rs.500/-. (Non- refundable).
Last date of receipt of application:30.11.2005 at 15.00 Hrs.
Last date of issue of tender: 01.12.2005at 15.00 Hrs
Last Date of Submission of tender: 03.12.2005at 15.00 Hrs
Date of opening of tender: 03.12.2005at 15.30 Hrs.
Validity of tender shall be for 90 days from the date of opening of tender.
The tenderer shall submit the tenders in 2 sealed covers marked as cover Ist and 2nd with name of work. Both should be separate & they should not be enclosed in a common 3rd cover. The first cover should contain the earnest money deposited in the shape of aCDR/FDR/DD/BG in favour of A.O. BSNL Electrical Division, Sambalpur is acceptable. However, Bank guarantee as per Performa attached with the Tender Documents towards EMD is also acceptable. The Bank guarantee is to be extended for one year or later date as called for before award of work. The second cover should contain the tender documents. If the Ist cover is not annexed or Earnest Money is not in proper form, the 2nd cover containing tenders will not be opened at all.
Note: (i) The company or firm or any other person is not permitted to tender for works in BSNL unit in which his near relative(s) is (are) posted.
(ii)The tender documents shall not be sent through Courier /Post. The tender Documents received through Courier/ Post shall not be opened / Considered at all.
EXECUTIVE ENGINEER (E)
B.S.N.L. Elect.Division Sambalpur
SDE(EP)SW(E)
NOTICE INVITING TENDER C.P.W.D.
CPWD-6
BHARAT SANCHAR NIGAM LIMITED
(A GOVERNMENT OF INDIA ENTERPRISE)
NOTICE INVITING TENDER
Item rate tenders are invited on behalf of the BSNL from eligible contractors for the work of :- Providing Compound lighting arrangement for the DTO cum Administrative Building at Bolangir.
1.1The work is estimated to cost Rs 1,97 403.00 /-- .This estimate, however is given merely as a rough guide.
1.2Tenders will be issued to eligible specialized manufacturers , provided they produce definite proof from the appropriate authority of having completed work of magnitude as specified in press notification at page No.1.
2.Agreement shall be drawn with the successful tenderer on prescribed Form No.8 which is available as a Govt. of India Publication, Tenderer shall quote his rates as per various terms and conditions of the said from which will form part of the agreement.
- The time allowed for carrying out the work will be twenty one days from date of award..
- Receipt of applications for issue of forms will be stopped by 1600 Hrs. three days before the date fixed for opening of tenders. Issue of tender forms will be stopped two days before the date fixed for opening of tenders.
Tender documents consisting of plans, specifications, the schedule of quantities of the various classes of work to be done and the set of terms and conditions of contract to be complied with by the contractor whose tender may be accepted and other necessary document can be seen in the office of the EE(E),B.S.N.L.ELECTRICAL DIVISION, Sambalpur between hours of 11.00 A.M & 04.00 P.M. every day except on Sunday and Public Holidays. Tender documents, excluding standard form, will be issued from his office, during the hours specified above on payment of Rs.500/-(Five hundred ) in cash.
6.The tender must produce an Income Tax clearance certificate in the revised form as modified under Ministry of Finance O.M.No. 67/30/69/ITAL dated 02-07-1970 as amended from time to time before tender papers can be sold to him.
7.Tenders, which should always be placed in sealed envelope, with the name of work and due date written on the envelopes, will be received by the EE(E), B.S.N.L. ELECTRICAL. DIVISION Sambalpur up to 03.00 P.M. on 03. 12.2005_ and will be opened by him or his authorized representative in his office on the same day at 03.30 P.M.
NOTICE INVITING TENDER CPWD
- The tender shall be accompanied by earnest money (unless exempted) of Rs3948.00/- in the form of CDR/FDR/DD/B.G.(as specified) of a scheduled Bank issued in favour of Accounts Officer B.S.N.L. .ELECTRICAL DIVISION, Sambalpur the amount being credited to Nationalized Bank/State Bank.
9. The description of the work is as follows:-
Providing Compound lighting Arrangement for the DOT cum Administrative Building at Bolangir.
Copies of other drawings and documents pertaining to the work will be open for inspection by the tenderers at the office of the above mentioned officer.
Tenderer are advised to inspect and examine the site and its surroundings and satisfy themselves before submitting their tenders as to the nature of the ground and sub soil (so far as is practicable), the form and nature of the site, the means of access to the site, the accommodation they may requisite and in general shall themselves obtain all necessary information as to risks, contingencies and other circumstances which may influence or affect their tender. A tenderer shall be deemed to have full knowledge of the site whether he inspects it or not and no extra charges consequent on any misunderstanding or otherwise shall be allowed. The tenderer shall be responsible for arranging and maintaining at his own cost all materials, tools & plants, water, electricity access, facilities for workers and all other services required for executing the work unless otherwise specifically provided for in the contract documents. Submission of a tender by a tenderer implies that he has read this notice and all other contract documents and has made himself aware of the scope and specifications of the work to be done and of conditions and rates at which stores , tools and plants, etc. will be issued to him by the Government and local conditions and other factors having a bearing on the execution of the work.
10.The competent authority on behalf of the BSNL does not bind himself to accept the lowest or any other tender, and reserves to himself the authority to reject any or all of the tenders received without the assignment of a reason. All tenders in which any of the prescribed conditions are not fulfilled or are incomplete in any respect are liable to be rejected.
Tenders with any condition including the conditional rebate shall be rejected forthwith. How ever tenders with unconditional rebate will be considered.
11.Canvassing whether directly or indirectly , in connection with tenders is strictly prohibited the tenders submitted by the contractors who resort to canvassing will be liable to rejection.
12.The competent authority on behalf of the BSNL reserves to himself the right of accepting the whole or any part of the tender and the tenderer shall be bound to perform the same at the rate quoted.
13. The contractor shall not be permitted to tender for works in the B.S.N.L. Circle (Responsible for award and execution of contracts) in which his near relative is posted as Divisional Accountant or as an officer in any capacity between the grades of Superintending Engineer and Sub-Divisional Engineer (both inclusive). He shall also intimate the names of persons who are working with him in any capacity or are subsequently employed by him and who are near relatives to any gazetted officer in the DOT. Any breach of this condition by the contractor would render him liable to be removed from the approved list of contractors of this Department.
NOTICE INVITING TENDER CPWD
14. No Engineer of gazetted rank or other gazetted officer employed in Engineering or Administrative duties in an Engineering Department of the Government of India is allowed to work as contractor for a period of two years after his retirement from Government service, without the previous permission of the Government of India in writing. This contract is liable to be cancelled if either the contractor or any of his employees is found any time to be such a person who had not obtained the permission of the Government of India as aforesaid before submission of the tender or engagement in the contractors service.
15. The tender for the works shall remain open for acceptance for a period of ninety days from the date of opening of tenders. If any tenderer withdraws his tender before the said period or makes any modifications in the terms and conditions of the tender which are not acceptable to the department, then the Government shall, without prejudice to any other right or remedy, be at liberty to forfeit 50% of the said earnest money as aforesaid.
16. The Notice Inviting Tender shall form a part of the contract document. The successful tenderer /contractor, on acceptance of his tender by the Accepting Authority, shall sign the contract consisting of:-
(a). The Notice Inviting Tender , all the documents including additional conditions, specifications and drawings, if any, forming the tender as issued at the time of invitation of tender and acceptance thereof together with any correspondence leading thereto.
(b).Standard C.P.W.D. Form 8.
Signature of Divisional Officer
______
For and on behalf of B.S.N.L.
IMPORTANT TERMS & CONDITIONS OF CONTRACT
1.0 Tax and Duties
The firm shall quote rates for all items inclusive of all taxes, duties , octroi including loading, unloading and transportation upto site.
1.1 Tendered rates will be inclusive of taxes and levies payable under the respective statutes. However, pursuant to the Constitution (Forty six Amendment) Act, 1982, if any further tax or levy is imposed by state after the date of receipt of tenders and the contractor (s) thereupon necessarily and properly pays taxes or levies the contractors (s) will be reimbursed such amounts paid provided such payment if any is not in the opinion of SE (whose decision shall be final and binding) attributable to delay in execution of work.
1.2. The contractor (s) shall keep necessary books of accounts and other documents for the purpose of this condition as may be necessary and shall allow inspection of the same by a duly authorized representative of BSNL and shall furnish such other information/documents as the Engineer-in-Charge may require.
1.3. The contractor (s) shall within a period of 30 days of imposition of any further tax or levy pursuant to the Constitution (Forty Six Amendment) Act 1982 give a written notice thereof to the Engineer-in-Charge that the same is given pursuant to this condition together with all necessary information relating thereto.
1.4 No additional condition whatsoever will be accepted for turnover tax/sales tax on works contract. In case of additional conditions for the payment of such claims by the contractor the tender may be liable to be summarily rejected by the accepting authority.
1.5No Octroi exemption certificate or any other concessional form ’for sales tax on supply the AVR set, will be issued by the Deptt.
2.0 Works Contract Tax
The rates offered by the firm shall be inclusive of the works contract tax as applicable in the State. The BSNL shall deduct works contract tax from payments due to the firm and as per rules of the State Government. The certificates for such deductions will be issued to the firm by the Accounts Officers of the Division.
3.0Variation in Excise Duty
In case of statutory variation in excise duty in respect of Engine Alternator Set only within the stipulated date of completion of individual agreement, the same shall be paid or recovered as per the actual against documentary proof. However, beyond this period BSNL will take advantage of any duty reduction but will not pay extra on account of duty increase.
4.0Escalation / Clause 10cc
The rates during the entire period of the contract shall remain firm and final except for variation in W.C Tax/ Excise duty. No claim under clause 10cc shall be entertained.
.
6.0 Increase/Decrease of tendered quantity
(a)BSNL will have the right to increase or decrease up to 25% of the Contract value depending upon the requirements of goods and services specified in the schedule of items without any change in the unit price or other terms and conditions at the time of award of contract.
(b)In exceptional situation where the requirement is of an emergent nature and it is necessary to ensure continued supplies from the existing venders, the purchaser reserves the right to place repeat order up to 50% of the quantities of goods and services contained in the running tender/contract within a period of twelve months from date of award of work at the same rate or a rate negotiated (downwardly) with the existing venders considering the reasonability of rates based on prevailing market conditions and the impact of reduction in duties and taxes etc.
7.0 Location of site
On the basis of accepted tender, the EE (E), BSNL will issue letter of award with schedule of work and name of site. The location of site can be anywhere in the State.
8.0 Earnest Money Deposit
8.1 Firm has option to Deposit Earnest Money in the form of Bank Guarantee in the prescribed format given hereunder.
8.2. The earnest money deposit will be refunded in full after the issue of letter of intent in full including deviation and deduction of security deposit for entire quantity.
8.3. In case the work is not started in full or parts (including deviation) by the contractor (s), the EMD will be forfeited for the proportionate quantity of work.
8.4. In case the contract is awarded to more than one agency, the EMD will be adjusted for the part contract awarded. The proportionate EMD for the contract not awarded, will be refunded on demand.
8.5. Model Form Of Bank Guarantee
Whereas______(hereinafter called “the contractor(s)”) has submitted its Tender
dated______for______(Name of work)
______known all men
by these presents that we ______of ______having our registered office at ______(hereinafter called “the bank”) are bound up to ______(hereinafter called “the BSNL”) in the sum of ______for which payment will and truly to be made of the said BSNL, the Bank binds itself, its successors and assigns by these presents.
THE CONDITIONS OF THE OBLIGATION ARE
- If the Contractor(s) withdrawn its Tender during the period of Tender validity specified on Tender Form : or
- If the Contractor(s) having been notified of the acceptance of its Tender by the BSNL during the period of Tender validity.
- Fails or refuses to execute the Contract.
- Fails or refuses to furnish Security Deposit in accordance with the conditions of Tender document.
We undertake to pay the BSNL up to the above amount upon receipt of its first written demand, without the BSNL having to substantiate its demand, provided that in its demand, the BSNL will note that the amount claimed by it is due to it owing to the occurrence of one or both of the two conditions. Specifying the occurred condition or conditions.
This guarantee will remain in force as specified in the tender document up to and including thirty (30) days after the period of the tender validity, and any demand in respect thereof should reach the Bank not later than the specified date/dates
Signature of the Bank
Signature of the Witness
Name of witness
Address of witness
9.1 Performance Bank Guarantee :
The contractor is required to furnish bank guarantee for an amount equal to 5% of the contract value on a Nationalized / Scheduled Bank in a standard format /CDR /FDR/ DD within two weeks from the date of issue of award letter. The validity period of the performance security in the form of performance bank guarantee shall be one year form the date of actual completion of work.
9.2 Security Deposit : In addition to performance guarantee stated above, a sum of 10% of the gross amount of the bill shall be deducted from each running bill of the contractor till the sum along with the sum already deposited as Earnest Money, will amount the security deposit of 5% to the tendered value of the work.
9.3Compensation for delay.
If the contractor fails to maintain the required progress or complete the work and clear the site on or before the contract or extended date of completion, he has to pay the compensation for delay which is limited to 0.5% per work of work order value for the first 10 week and 0.7% per work for next 10 weeks and thereafter subject to a maximum of 12% of the work order value for the location where the work is delayed and the firm is found responsible for the same. Flow chart of the procurement process / contract shall be supplied by the contractor and approved by Executive Engineer concerned.
9.4Rejection of Tender