This Form Should Be Completed and Saved to Your PC. Once You Have Completed All of The

Transfer to Part-Time mode for UNDERGRADUATE STUDENTS Form /

This form is for undergraduates who need to transfer their mode of study from full time to part time, which is only permitted in exceptional circumstances. If you also want to transfer the subject of your degree, please complete the Degree Transfer Form as well.

This form should be completed and saved to your PC. Once you have completed all of the fields, email to . You will receive an email confirming your degree transfer once it has been approved by the relevant Associate Dean for Learning and Teaching.

Please note that if you are currently sponsored by SOAS for your Tier 4 (general) visa, you will NOT be able to transfer to part time study.

Once you have completed the first page of this form and saved the document, please email it to . Please ensure you read through the notes at the end of the form and contact if you have any queries.

Student Reference ID:
Full Name:
Section 1 – Current Degree for which you are registered
Name of Degree:
Current Year of Study: / Year 1 / Year 2 / Year 3 / Year 4
Current Mode of Study / Full Time / Part Time
Section 2 – Transfer arrangements to part-time UNDERGRADUATE study
Which year of study do you want to take part-time?
Date transfer to come into effect (mmm-yy)
Reason for Transfer:
Section 3 – Please confirm that you have discussed your case with your Department and confirm that you are aware of any visa/funding implications from this transfer.
I have discussed this with my department.
Please provide the name of the staff member you spoke with in your Department
I have discussed this with Student Advice and Wellbeing
I am aware of the fees/funding implications of studying part-time
Section 4 – List the courses to be undertaken on your NEW mode of study for BOTH academic years (2 full units per year or equivalent half courses). Please see note 5 overleaf count course availability.
Course Code / Course Title
First Year of PT study
Second Year of PT study

I have read and understood the guidance notes related to Mode of Study transfers (please tick)

Signature / Name / Date

When this form is completed, please save it on your pc and email it to . This form will be passed to the Appropriate Associate Dean (Learning and Teaching) for approval.

Section 5 – Fees/Visa Approval (for completion by Records and Fees Teams, Registry)
Records Team (Student is not on a Tier 4 visa)
Fees and Scholarships (Application has been reviewed)
Any funding concerns?
Fees Team
Name: Date:
Role:
Section 6 – Academic Approval (for completion by the Associate Dean for Learning and Teaching)
I have discussed this case with the student’s home department and I am confident that this is the correct course of action for this student. The reasons for supporting this request are:
Print Name: Date:
Faculty:
Section 7 – Regulatory Approval (for completion by the Registry)
Head of Registry and Quality
Approved Concerns to be discussed Not Approved
Concerns / Reasons for not approving:
Name: Date:
Head of Registry and Quality

An email confirmation should now be sent to the student by the Student Support and Records Office, Registry.

Please read these important notes

Advice for Student

If you are sponsored by SOAS for your Tier-4 Visa you will NOT be able to transfer to Part Time study. Overseas students who are experiencing problems with the studies should discuss their options with the International Student and Welfare Advisor.

1. Before you complete your application, you should discuss your situation with a member of staff in your home department (i.e. personal tutor, programme convenor or senior tutor).

2. You should also discuss your situation with the Student Advice and Wellbeing team () to make sure you are clear about any issues to do with funding/support/visas.

3. If you are a Home/EU student and funded by Student Finance/SAAS, extending your studies by more than a year may have implications for your funding as they may not fund your tuition fees for an additional year. You may also wish to discuss your funding situation with the International Student and Welfare Advisor ().

4. Please note that only one period of part-time study can be approved at a time. The approval will be for the next two years of study. If at the end of that period, you still feel unable to return to full-time study you must make a new application for part-time study.

5. It will be the norm that you will take two full course units (or their equivalent half courses) in each of the two part-time years of study (i.e. 60 credits in each year). However, other arrangements may be made in exceptional circumstances. You should note that not all courses will be available in the second year of part-time studies, so your course choices will have to be re-confirmed at that time.

Advice for Associate Dean (Learning and Teaching)

6. Please review the information in this form and confer with the student’s home department to ensure that the student has discussed their situation with them.

7. Once you are happy with the application, please completed your name in the section provided and date the form. It should be emailed back to .

8. The application will be reviewed by the Head of Registry and Quality. If approved, a formal email will be sent from the Student Support and Records office to the student, confirming the outcome. This will also be copied to:

· Student Support and Records Office (to amend the student’s record)

· Examinations and Assessment Office

· Fees and Scholarships Office

· Student’s Home Faculty Office

· Student’s Home Department

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