The University of Manchester and Salford Royal Hospitals NHS Trust Foundation R&D Executive

The University of Manchester and Salford Royal Hospitals NHS Trust Foundation R&D Executive Risk Management Sub Committee

June 14th 2007 8-30 -9.30am B101 (CSB)

Minutes

Present: Chris Griffiths (Chair), Peter Crowe, Margaret Hoadley, Judy Hadfield, Linda Coulston, Imogen Barton, John Crosby, Linda Gibbons.

STANDING ITEMS

5. HUMAN TISSUE ACT SH

Deferred

6. RESEARCH GOVERNANCE

Research Governance will be covered by Julia O` Toole and Lloyd Gregory on a job sharing basis. It was suggested that JOT or LG could attend future Risk Management Meetings.
Martin Gibson will be taking up a new post and will be unable to attend future meetings. CG will discuss RG/R&D representation at RM meetings with MG.

7. BUILDING MAINTENANCEPTC

The carpet in the communal area between the Temperature and Humidity Laboratory and the Sensory Laboratory is damaged and has become a “Slips and Trips” risk. The issue under discussion is: who should provide funding for a replacement floor covering (preferably lino). PTC will discuss funding with Ariane Herrick, Tonia Moore and David Thompson. LC has previously discussed co-funding with Alistair Burns and Maynard Case. It was suggested that an underpinning policy for application in these types of circumstances be formulated.
No ceiling plan has been announced as yet.

8. CLINICAL RESEARCH /ACADEMIC SHIFT PTC

Data has been collated and checked by SHIFT, for offices, wet and dry laboratories and clinical trials areas. The architects advisers agreed that this data was in the correct format, and contained the appropriate level of detail. The data will be finalised and submitted in two weeks.
Simon Neville and Mike Hall will attend the next full Space Committee meeting, which has been rescheduled for July 11th . Mike Hall intends to bring in external consultants to develop proposals for consideration by the Space Committee.
The next Space Working Group meeting will include discussions on ICON (Clinical Trials Initiative).

9. RADIATION PROTECTIONLC

The role of RPS within the School of Translational Medicineis to be discussed, primarily regarding Hope site and groups within the StopfordBuilding. It appears that there is no radiation used by the school on the Wythenshawe site. LC will check out the Stopford groups and the South site.

10. INCIDENTS / ACCIDENTS / SECURITYPTC

Thefts of computers in Vascular Medicine and Palliative Care (CSB) have been investigated by the police, who deduced that the door codes were known to the thieves, as there was no evidence of forced entry. Vascular Medicine are not sure when the theft took place. Palliative Care have been instructed to report this and any other incident to security and A.I.R., via the directorate, and also to inform this Risk Committee.
Porters are not removing gas cylinders when requested. There have been multiple requests but no responses. These should have been reported to PTC. Staff are reminded that a job number is required, which should be sent to PTC who will then forward it on to Brian Cookson.
A letter has been prepared by PTC requesting clarification of Trust policy re ID badges for university staff working on Hope Site. This correspondence was approved by the Chair (CG)

11. UPDATES FROM OTHER COMMITTEES LC

There has been a meeting of the Occupational Health, Safety & Training Advisory Group (OHSTAG). The Faculty of MHS monitoring report has been submitted and discussed, without any issues raised. The report, or an executive summary, will now go to the University H&S Committee.

12. HEALTH & SAFETYLG

Re: Shutters Policy. Concerns about security were raised, but the committee were informed that a new Trust dedicated security force has been established. Members of staff working within the affected areas outside of the specified security opening and closing times, should inform security and also consult the Out of Hours Policy for advice. PTC will discuss the implementation of this policy with John Sturgess and Sid Swindells. The Policy was approved and its effectiveness will be monitored by this committee.
The blockage of the fire exit from the seminar room B-Block in the CSB has been cleared.
The revised Lone Working Policy and Out of Hours Policy have been placed on the Hope Health and Safety Web site.
LG was contacted by Debbie Moreton in the Human Pain Research Group regarding the transfer of a laser from the StopfordBuilding to the 1st floor research laboratory in the CSB. Advice was given re registration, signage and university policy.

Health and Safety Structure for the new School of Translational Medicine. LC

There will be a Risk Management Committee for each group
The same policies will apply across the School
The same standards will be maintained across all groups within the School
Kath Shipley and Linda Coulston will meet with all HoSAs of groups within the School to ascertain responsibilities and needs. KS, LC and IB will also meet to discuss structure and communication re: Health and Safety within the School

13. BIOHAZARDSMH

Responses from Principle Investigators regarding the list of substances cited under the Anti-Terrorism, Crime and Security Act, in most cases, have not contained the proforma. MH will chase these up and give PIs until the end of June to reply.

14. UNIVERSITY EDUCATIONJH

Slow progress is being made re: storage of flammable materials etc. Improvements are expected once the exams have finished and the end of term arrives.

15. AOUB

This is PTCs last RM meeting at Hope. On behalf of the Committee, CG thanked him for his diligence, support and hard work on our behalf. PTC hopes to maintain links with Hope in his new role as Medical Facilities Manager
in the Schoolof Medicine based at the StopfordBuilding.
LC informed the Committee that an induction code of practice re Health and Safety would be available for new starters on the staff intranet.

Meeting concluded 9.25am

DATE OF NEXT MEETING: July 12th 8.30-9.30am B101 CSB