The Landings Management Association, Inc.
Minutes of the Board of Directors Meeting
June 7, 2012
approved
Call to Order
Henry Rhodes called the meeting to order at 7:00pm at the Landings Racquet Club, 5350 Landings Boulevard, Sarasota, Florida.
Determination of Quorum
Present wereEdgar “Larry” Lawrence, Jack Jost, Ronald DeAnna, Henry Rhodes, Barbara Pendrell, and Richard Bayles. Absent were Tara Lamb, James Bagley, and William Whitman (1st absence).
A quorum was present.
Presidents or representatives of Associations in attendance:
Eve WatsonLandings South III
Dan RadmanEagles Point III
Barbara PendrellVillas @ Eagles Point
Graeme Murray Landings South V
Patricia DeckerLandings South IV
Henry RhodesLandings South VI
Also present were George Niel of Argus Property Management, Inc., Irwin Starr of The Landings Eagle, Joseph Hennessy, Landscape Chairman, and four other residents.
Confirmation of Proper Meeting Notice
The notice was posted in accordance with the by-laws of the Association and requirements of Florida Statutes.
Appointment of Acting Secretary
A motion was made and seconded to appoint George Niel as Acting Secretary for the meeting. The motion passed unanimously.
On a motion by Jack Jost and seconded by Richard Bayles the minutes of the May 3,2012 regular Board meeting were unanimously approved as presented.
President’s Report
There was no President’s report.
Special Presentations
None
Treasurer’s Report
The Treasurer’s report is attached to these minutes.
The Treasurer then opened a discussion concerning the need for an Association credit card because some vendors will not accept any other kind of payment and also to eliminate the need for some Board members needing to fund certain projects and have to wait for reimbursement from the Association. After discussion .Richard Bayles made the following motion seconded by Jack Jost:
RESOLVED, that the Board of Directors of The Landings Management Association, Inc., authorize the issuance of a Florida Shores Bank credit card in its name with a credit limit of $10,000. Such card is to be issued to the Association under its name and George Niel of Argus Property Management, Inc., and is to be used thereby only in accordance with the LMA Expenditure Approval Guidelines heretofore approved by the Board.
The motion passed unanimously. The Treasurer was requested to confirm that Argus Property Management, Inc. and its employees were covered by an appropriate bond.
After discussion, the Treasurer’s report will be filed for audit without objection.
Committee Reports:
Aesthetics
In the absence of James Bagley his report is attached to these minutes.
A discussion then took place about unknown persons dumping yard waste on the nature trails. It was decided to put this issue on the nest Presidents’ meeting agenda.
Drainage
Jack Jost’s report is attached to these minutes.
Environmental
In the absence of Jay Rock, there was no report.
Financial
Discussed during the Treasurer’s report.
Lakes
Edgar “Larry” Lawrence’s report is attached to these minutes.
Edgar “Larry” Lawrence reported that the Hazardous Waste program hasslowed down, partly because most of the hazardous waste has been removed from The Landings and the part-time owners have returned to their northern homes. The next pickup date is June 13, and after further discussion it was decided to go from every two months to quarterly pickups. The next scheduled date will be September12,2012.
Landscape
Joseph Hennessy’s report is attached to these minutes.
Public Relations
In the absence of Karl Maggard, there was no report.
Roads
Ronald DeAnna’s report is attached to these minutes.
A discussion then arose concerning the time frame for the repairs addressed in the road report and whether or not they should be done this year rather than 2013. It was decided to go with the recommendation of the Committee chairman that repairs wait until early next year 2013.
Safety and Security
William Whitman sent an E-mail explaining that because of some personal issues he was not able to attend this meeting and stated that in the past 7/8 years of being on the Board this was the first meeting he was unable to attend.
Strategic Planning/Public Relations
The Strategic Planning/Public Relations report is attached to these minutes.
Old Business:
LMA vehicles rules and regulations are still under review.
The ropes and posts issue around the North entrance was again discussed and it was decided that if the ropes and posts at issue were not removed by June 30, 2012, LMA would take action and remove the ropes and posts from LMA property,
It was decided to wait for William Whitman to be present before any action would be taken concerning the “keep off the grass’ signs. It was pointed out that all of Landings South Associations one through seven owns the land where the signs have been placed.
Peregrine Point Drive Irrigation Repair: The Manager reported that Verizon has refused to reimburse the Association for the repair claiming that it was caused by FPL. After further investigation it was learned that FPL has not done any work in that area. After discussion it was decided not to pursue the reimbursement issue any further.
Concerning the garbage pickup schedule it was decided to allow Waste Management early access to The Landings @ 6:30am to see if that would help the problem of waste being left at the curb until late in the afternoon.
The Manager then gave the Board a contract for the painting/power washing/repairing of some sections of the Association’s privacy wall in the amount of approximately $1,600.00. After discussion a motion was made by Jack Jost seconded by Richard Bayles to proceed with the work. The motion passed unanimously. A copy of the contract is attached to these minutes.
The manager reported that the new Allegiance contract has finally been signed, however they (Allegiance) still has not produced a detailed “Emergency Plan.” The Manager was directed to give them until June 30 to produce the plan or LMA may decide to engage another security vendor.
Barbara Pendrell reported that the next Newcomers Party will be held on March 8, 2013 between the hours of 5:00pm to 7:00pm.
Concerning the Heron Way street sign and its position, it was decided that because there was only one complaint, there was no reason to change the position of the sign.
Jack Jost reported that the County told him the Lift Station road depression would be taken care of in the near future and that tests have been made and the depression has been caused by poor compaction and not because of any leakage.
Jack Jost reported that the drainage issue is under control and that a contract with Bennett Contracting, Inc. has been signed and work will commence in the near future.
New Business:
Barbara Pendrell opened a discussion concerning who and how people get barcodes. Richard Bayles reported that there is no simple formula to use in deciding what vehicles can obtain decals; ultimately the control lies in the hands of the homeowner’s statement regarding eligibility. The security committee is available to discuss whatever ideasresidents might have on the issue.
Henry Rhodes stated that there is a new Landings Eagle Transition team:
Edgar “Larry” Lawrence
Jack Jost
Pan Truitt
Dan Radman
An update to what has been accomplished so far is attached to these minutes.
Follow Up Actions:
LMA Vehicles Rules & Regulations
Ropes & Posts Issues at an owner’s property around the North entrance.
Keep Off the Grass Signs.
Garbage Pick Up Schedule (Nora Patterson)
Allegiance Contract
Lift Station Depression
Drainage Issues (Jack Jost)
Adjournment:
Ronald DeAnna made a motion, seconded by Richard Bayles to adjourn. The motion passed. The meeting was adjourned at 8:47pm.
The next regular meeting is scheduled for August 2, 2012.
Respectfully submitted,
George Niel, Acting Secretary
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