September 30, 2013
The County Commissioners’ meeting was called to order in their meeting room at 9:00am. All members were present.
(1)
CAPR President Tim Ibbetson was present to discuss and request that Planning Commission workshops, topics and agendas, as well as a recap of those workshops and meetings, be posted on-line. He also discussed the Comprehensive Plan revision, as well as the Supreme Court’s Koontz decision regarding property rights.
(2)
Auditor Marianne Nichols requested approval for Elections to hire two temporary help positions, noting the need to have two people processing the ballots at all times. The estimated cost of $1800.00 is within the budget. Motion was made by K. Skoog to approve the request. Motion was seconded by S. Kiss and passed unanimously.
M. Nichols discussed the Capitol Christmas Tree event in Newport and the closure of County Offices at 2:00 p.m. Friday, November 1st. She noted employees will need to use their vacation, personal time or comp earned time. Also present was Human Resources Coordinator Shelly Stafford. The Board agreed.
(3)
Prosecutor Tom Metzger discussed the County’s response to the Shoreline Master Program comments, various legal cases and findings regarding buffers, including the Supreme Court Case of Koontz regarding property rights and buffers. Also present was T. Ibbetson and Community Development Director Mike Lithgow. The Board discussed the preparation and enactment of a resolution regarding the Shoreline Master Program.
Motion was made by K. Skoog to approve the resolution documenting the necessity of using the state authorized timeline to (1) complete Pend Oreille County’s review and update of it’s Shoreline Master Program and (2) to assist in educating the public and building community support for the updated program. Motion was seconded by M. Manus and passed unanimously.
A Resolution Documenting The Necessity Of Using The State Authorized Timeline To (1) Complete Pend Oreille County’s Review And Update Of It’s Shoreline Master Program And (2) To Assist In Educating The Public And Building Community Support For The Updated Program
RESOLUTION NO. 2013-31, COMMISSIONERS’ RECORDING
(5)
The Board recessed for lunch.
(6)
Public Works Update - Present were Public Works Director Sam Castro, County Engineer Don Ramsey and Senior Design Construction Engineer George Luft.
S. Castro discussed the Transportation Bill and the gas tax proposals, Washington State Association of Counties, and noted the percentage of road dollars distributed to the State is not equitable to that received by the counties. He discussed attendance at the Senate Transportation Committee this week in Spokane.
S. Castro requested authorization for the Public Works Director to accept change orders under $15,000 for projects. This is necessary to keep projects moving forward on a timely basis. Those changes would be reported to the Board at their next regularly-scheduled meeting. Motion was made by K. Skoog authorizing the Public Works Directed to accept change orders under $15,000 for projects as long as the project does not go over budget and recognizing that the Public Works Director will report any changes to the Board. Motion was seconded by S. Kiss and passed unanimously.
D. Ramsey presented the 2012 Bridge report which itemizes the county’s bridges and provides a summary of those inspections.
Construction and Design Projects Report – G. Luft discussed the Scenic Byways and Crescent Lake/Eagles Nest project and the following design projects: Indian Creek, LeClerc Road South, Sandy Shores Intersection, Best Chance Skookum Creek Culvert Elimination, Sullivan Lake Gabion Wall replacement, Sullivan Lake Inlet bridge, Smalle Creek Culvert elimination, Horse Trail (Fertile Valley Road), Coyote Trail Road, Fertile Valley Road Outlet bridge to Highway 211, and McKenzie Road Westside Calispel to Highway 20.
S. Castro discussed the number of Road Shop work orders received for equipment maintenance.
D. Ramsey, as Risk Manager, discussed the need for safety inspections on ER&R and non-ER&R vehicles.
S. Castro presented the structural Engineer’s report on repairs to be made to the wind damaged building at the Fairgrounds. The structural damage was discussed, as well as the insurance company’s requirement.
(7)
Public Comment Period – There were no members of the public present.
(8)
Motion was made by S. Kiss to continue the meeting to Tuesday, October 1, 2013. Motion was seconded by K. Skoog and passed unanimously.
October 1, 2013
The meeting continued and all members were present,
(9)
ITS Director Chad Goodhue and GIS Analyst Josh Shelton were present. C. Goodhue discussed attendance at a recent Risk Pool Conference. Among topics discussed at the conference were cyber security and risk liability. He also discussed Spillman training attended by staff; fibre installations; AVL project (GPS transponder system) for the deputies patrol cars. response-based dispatching, wolf tracking locations interactive map, Christmas tree tracking, capital replacements; and New World Asset Management. Also present was Data Processing Coordinator Jill Shacklett.
(10)
The Board recessed for Lunch
(11)
Greg Jakeman Interview for Parks and Recreation Advisory Board.
(12)
Don Comings Interview for Parks and Recreation Advisory Board.
(13)
Harry Loskill Interview for Parks and Recreation Advisory Board.
(14)
S. Castro, Fleet Manager Brian Egland and Road Shop 2 Foreman Dan Reijonen discussed the scope of repair work on the dozer undercarriage. It was noted the repairs would add an additional five years to the life of the dozer.
(15)
Juvenile 2014 Budget Discussion. Present were: Probation Counselor/Diversion Coordinator Cindy Delay, Juvenile Court Administrator Paula Holter-Mehren and Jill Shacklett.
(16)
Probation 2014 Budget Discussion. Present were: Probation Officer Scott Cornwell and Probation Secretary/Deputy Clerk Brandy Hofstee.
(17)
Consent Agenda - Motion was made by K. Skoog to approve the Consent Agenda. Motion was seconded by S. Kiss and passed unanimously. The Consent Agenda includes today’s Agenda, the minutes of the Board’s September 23, 2013 meeting and the following items:
Memorandum of Agreement with Teamsters Local 690, Counseling Services regarding Designated Mental Health Professional Holiday Incentive Pay
AGREEMENT NO. 2013-53, COMMISSIONERS RECORDING
Pend Oreille County Youth Task Force Drug Free Communities Support Program Grant # 5H79SP018172-03
GRANT NO. 2013-9, COMMISSIONERS RECORDING
Investment Earnings: $8,064.33
Payroll Change Notices:
Auditor:
Tina Olson, Step 4, $3738.60, Effective 10/01/2013
Jill Shacklett, Step 5, $4962.47, Effective 10/01/2013
Prosecutor:
Valorie Persyn, Step 5, $3739.63, Effective 10/01/2013
Public Works:
Tammy Scribner, Step 5, $3534.62, Effective 10/01/2013
Teresa Brooks, Longevity, $75.00, Effective 10/01/2013
Advance Travel:
Sheriff:
Jerry Dobson, Marine Conference at Port Angeles, October 15-18, 2013, $180.00
Ray King, Marine Conference at Port Angeles, October 15-18, 2013, $180.00
(18)
Correspondence Sent:
Maia Bellon, DOE Director-Shoreline Master Program and Resolution No 2013-31
Gordon White, DOE Shorelines & Environmental Assistance – Shoreline Master Program and Resolution No. 2013-31
Sara Hunt, DOE Eastern Region Office Shorelines & Environmental Assistance – Shoreline Master Program and Resolution No. 2013-31
(19)
Correspondence:
9.19 D. Grecco-Indigent defense representation
9.20 USDA- Final Environmental Impact Statement, Revised Land Management Plan and draft Record of Decision for the Idaho Panhandle National Forests
9.21 Sleipness Reserve III, LLC-Rocky Creed Road
(20)
As of this date the Board approved for payment the following vouchers as listed and made available by the Auditor's Office:
Salary and Claim
Fund Fund Amount
Current Expense $ 58,822.32
Arts Tourism and Recreation $ 3,150.00
Counseling Services $ 1,778.01
Fair $ 10.88
Extension Education $ 412.53
Solid Waste $ 1,376.28
Equipment R&R $ 783.60
TOTAL: $ 66,333.62
(21
Motion to adjourn was made by K. Skoog to adjourn. Motion was seconded by S. Kiss. Motion carried.
ATTEST: s/ ______APPROVED: s/ ______Clerk of the Board Chair of the Board
Commissioners’ Minutes, September 30, 2013. Initial _____ Page 1 of 1