May 23, 2016
The Commissioners’ meeting was called to order in their meeting room at 9:00 a.m. K. Skoog was excused for the week to attend the NACo Western Interstate Region (WIR) Conference.
(1)
K. Skoog was present via conference call to discuss the BLM’s proposed Planning 2.0 rule and Coordination.
(2)
The Board discussed the May 20 water bank meeting and Tri-County Health.
(3)
Counseling Services Director Annabelle Payne was present for an update. Also present was Human Resources Manager Maria Swinger-Inskeep. The group discussed comparable salaries.
A.Payne discussed the impacts of the assessment requirements in the Substance Use Disorder (SUD) program, the designation of the department as a provider on the State list for American Indian and Alaskan Indian SUD services, the DSHS review of the Developmental Disability Program’s Security and Confidentiality policies, a threat assessment team with Newport School District, department funding and building capacity.
(4)
Motion was made by M. Manus to appoint M. Swinger-Inskeep as the alternate representative on the WCIF Board of Trustees. Motion was seconded by S. Kiss. Motion carried.
(5)
Consent Agenda – Motion was made by S. Kiss to approve the Consent Agenda. Motion was seconded by M. Manus. Motion carried. The Consent Agenda includes this week’s Agenda, the minutes of the Board’s May 16, 2016 meeting and the following items:
Investment Earnings (year to date)$8,057.71
Payroll Change Notice:
Public Works –
Chaleigh Kirkwood, Temporary Administrative Assistant Intern, $14.00/hr., Effective 5/18/2016
Sheriff –
Jacob Larson, Longevity, $60.00/mo., Effective 6/01/2016
Correction to the May 9, 2016 Minutes: typographical error on page 2 under Payroll Change Notice; $3,297.49/hr. edited to $3,297.49/mo.
(6)
The Board discussed a request for delegation by the Board to department managers in regards to out of class pay and replacing vacant positions. Motion was made by S. Kiss to deny the request to delegate the authority of administration to department managers in regards to out of class pay and replacing vacant positions. Motion was seconded by M. Manus. Motion carried.
(7)
The Board recessed for lunch.
(8)
The Board reviewed the contract for the Hall of Justice Wiring Project. Motion was made by S. Kiss to approve the contract with System Tech for the wiring project. Motion was seconded by M. Manus. Motion carried.
Small Public Works Agreement with System Tech for CP-2016-001 Hall of Justice Cat 6 Wiring
CONTRACT NO. 2016-16, COMISSIONERS’ RECORDING
(9)
County Engineer Don Ramsey and Facilities Maintenance Supervisor James Batie were present. The Board reviewed the proposal for real estate services submitted by Epic Land Solutions, Inc. from Spokane for Right of Way Acquisitions on the CRP839 LeClerc Road South Intersection Improvement. There was discussion regarding right of way and federal project requirements. Motion was made by S. Kiss to award the real estate services contract to Epic Land Solutions, Inc. for an amount not to exceed $31,075.93. Motion was seconded by M. Manus. Motion carried.
D. Ramsey presented the contract with Dennis Cleavenger Construction for the Hall of Justice Ceiling Project. Motion was made by S. Kiss to accept the contract and authorize the chair to sign. Motion was seconded by M. Manus. Motion carried.
Small Public Works Agreement with Dennis Cleavenger Construction for CP-2016-133 Ceiling Replacement
CONTRACT NO. 2016-17, COMMISSIONERS’ RECORDING
The group discussed the Courthouse Chiller replacement regarding operational features and the projected completion time. D. Ramsey recommended awarding the contract to Divco of Spokane in the amount of $163,545.00 excluding sales tax. Motion was made by S. Kiss to accept the bid from Divco and authorize the chair to sign the contract. Motion was seconded by M. Manus. Motion carried.
Small Public Works Agreement with Divco for CP-2016-135 HVAC Replacement Project
CONTRACT NO. 2016-18, COMMISSIONERS’ RECORDING
J. Batie provided an update on the projects at thejailand the Hall of Justice.
(10)
S. Kiss provided an update on the EDC meeting he attended last week in regards to a proposed expansion in the 49° North Ski Area.
(11)
Prosecuting Attorney Dolly Hunt was present for a legal update. Also present was county resident Bob Eugene. Items discussed included water banking, the Open Public Meetings Act update, the CASA contract, a social media policy and Tri County Health.
(12)
Public Comment Period – There were no members of the public present for comment.
(13)
M. Manus declared the meeting continued to May 24.
May 24, 2016
(14)
Coffee Talk – The Board room was available at 8:30 a.m. for refreshments.
(15)
Meeting of the Elected Officials and Department Heads – Present were County Clerk Tammie Ownbey, Assessor Jim McCroskey, Auditor Marianne Nichols, M. Swinger-Inskeep, B. Eugene, District Court Judge Philip Van de Veer, Treasury Manager Lisa Vallieres, D. Hunt, Weed Control Coordinator Sharon Sorby, Interim ITS Director Josh Shelton, District Court Administrator Rachel Johnson, Commissioner Programs Christine Rahoun and Financial Manager Jill Shacklett. M. Manus opened the meeting at 9:00.
M. Swinger-Inskeep outlined the selection process and reward for the recipient of a proposed employee recognition program. Also discussed was participation in upcoming wellness programs and a proposal for out of class pay.
Individual department updates followed.
(16)
The Board discussed the agreement with a hydrogeologist. Motion was made by S. Kiss to authorize the Chair to sign the contract with Water & Natural Resource (WNR) Group, Inc. for professional services performed by Gene St. Godard. Motion was seconded by M. Manus. Motion carried.
Agreement for Professional Services with WNR
CONTRACT NO. 2016-19, COMMISSIONERS’ RECORDING
(17)
The Board discussed a comment letter to the BLM’s proposed Planning 2.0 rule and a meeting regarding Group B Water systems.
(18)
The Board recessed for lunch.
(19)
J. Shelton was present for an ITS update. Topics discussed included the wiring project, software services, server migration, the ITS Director interview process and mapping.
(20)
Correspondence Received:
5.11G. Sears-documentation for Lost Creek Road
5.12G. Sears-tripartite land exchange
(21)
Correspondence Sent:
N. Kornze-comments
(22)
As of this date, the Board approved vouchers for payment as listed and made available by the Auditor’s Office. The following vouchers/warrants/electronic payments are approved for payment:
Salary and Claim
Current Expense$ 49,974.99
Counseling Services$ 3,681.69
Fair$ 5,034.11
Park$ 31.29
Extension Education$ 162.99
Growth Management$ 158.92
Capital Projects$ 4,128.76
Solid Waste$ 108,401.37
Risk Management$ 1,472.24
Equipment R&R$ 23,112.06
IT Services$ 3,822.43
Sheriff’s Trust$ 1,646.50
TOTAL$ 201,627.35
Checks 156729 through 156834 totaling $201,627.35 dated May 23, 2016.
(23)
There being no further business, M. Manus declared the meeting adjourned at 2:30.
ATTEST: s/ APPROVED: s/
Clerk of the Board Chair of the Board
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