General Government Motor Pool Procedure
City of Tacoma
General Government Motor Pool Procedure
March 09
Pool Fleet location
The City of Tacoma General Government Motor Pool is located in the Tacoma Municipal parking garage, level 7, stalls marked Fleet Pool 1 through Fleet-Pool 6. Vehicles are numbered Pool 01 – Pool 06, and vehicles are Toyota Prius hybrid cars.
Reservations
You may reserve a vehicle via MS Outlook Calendar or by calling Christina Finley at 253-591-2034.
§ When you reserve a vehicle via Outlook, address is Fleet Motor Pool 1 through 6, and you will be asked to provide your name and division/department.
§ The City Motor Pool is designed for short term hourly and daily use but allocate two (2) vehicles for overnight check out not exceeding 2 working days. If you need a vehicle for a longer period of time, please use your personal vehicle for reimbursement or contact Fleet Services for rental vehicles.
§ Motor Pool reservations will be held for only 15 minutes after the expected pick-up time. After 15 minutes have passed with no pick up, the reservation status will change to "no show" and the vehicle will be released back into the pool.
§ Reservation time frame should be made to include walking to the parking garage and other non-driving time to allow for the timely key returns.
§ Top off fuel when tank is less than half full for the next driver. Running out of fuel will result in costly system damages. City fueling locations are provided in the in-vehicle operating procedure information.
§ No late returns will be allowed for the other users as we will not have spare vehicles. The motor pool is designed to meet the needs of frequent, short-use trips, so late returns significantly impact vehicle availability. If you have a motor pool vehicle and find you need to keep it out longer than anticipated, please alert the motor pool staff by calling 253- 591-2034. This will help everyone who relies on the motor pool for transportation.
Vehicle key and parking gate card pick up and drop off
Keys with attached parking gate card and fuel card can be picked up and dropped off at TMB Room 744 office during 7:30 AM to 4:00 PM. After hours, keys are dropped off in the drop off box at TMB Room 744.
Cost
No hourly/daily rates are assessed. Pool fleet operations costs will be in the fleet overhead cost