The Bournemouth and Poole College
MINUTES OF THE SEARCH COMMITTEE
HELD ON 2 FEBRUARY 2017
Members Present:
James Hampton / Chair / In Attendance:Tom Millar / Marianne Barnard / Clerk to the Corporation
Caroline Foster
Diane Grannell / Principal
PART A
1/17 / APOLOGIES FOR ABSENCENo apologies were received.
2/17 / DECLARATIONS OF INTEREST
There were no declarations of interest.
3/17 / MINUTES OF LAST MEETING
The minutes of the meeting held on 15 December 2016were confirmed as a correct record and signed by the Chair.
RESOLVED: To approve the minutes.
4/17 / MATTERS ARISING AND SEARCH TRACKER
Ref: 39/16
The Clerk noted that The Education & Training Foundation (ETF) Safeguarding Training for Governorswas still in the process of being updated.
The Chair confirmed he had recently attended a training session on Managing Allegations.
RESOLVED:That the Clerk circulate the updated ETF Safeguarding Training to Members when available. / Clerk
5/17 / REVIEW BOARD MEMBERSHIP, RECRUITMENT STRATEGY AND SKILLS AUDIT
i)To review the Board and Committee Membership
Members reviewed theBoard & Committee Membership Overview document. It was noted that further to the discussion at the previous Search Committee, Gail Ninnimhad agreed to join the Finance Advisory Group with immediate effect and that John Taylor had agreed to join Audit Committee with immediate effect.
The committee noted that a number of Board members’ Term of Office would finish in 2018. It was queried how many terms a Board membercould be appointed for, the Clerk would clarify and feedback to Members.
It was confirmed that the Chair’s term of office would be coming to an end in August 2017, the Chair confirmed he would be happy to continue for a second term.
The Chair left the meeting at 16.15. The Committee unanimously agreed to recommend to the Board the Chairs re-appointment for a second term. The Chair re-joined the meeting at 16.20.
Members unanimously agreed to recommend to the Board the re-appointment of Gail Ninnimas a Board Member for a second term.
RESOLVED: To recommend to the Board the extension of the current Chair’s term of office for a second term from 1 September 2017 to 31 August 2020.
RESOLVED: To recommend to the Board the extension of Gail Ninnim’s term of office for a second term from 1 September 2017 to 31 August 2020
ii)To consider actions to date, applications received and agree recruitment strategy
It was noted that the Principal and the Chair had met three of the potential Board candidates, with the final candidate scheduled to visit the College on 9 February 2017.
Members discussed the various skills, attributes and fit with the Board of the three candidates they had already met. The Principal and Chair both supported the appointment of Angela Rowley and it was agreed to recommend her appointment to the Board.
Members agreed that the Principal and the Chair would propose to the Search Committee thesecond mostsuitable candidate following the meeting with the final candidate on 9 February 2017. Following approval bySearch committee members via email, the recommendation would then be made to the Board.
RESOLVED: Recommend to the Board the appointment of Angela Rowley.
RESOLVED: The Principal and Chair to recommend to the SearchCommittee the second candidate following the final meeting on 9 February 2017. The Recommendation would then be made to the Board.
iii)Skills and Behaviours (Chair & Governor 1-1’s)
It was noted that the Chair would be having 1-1’s with all Board Members over the next few months, and this would be used as an opportunity to review the skills matrix. The Clerk would contact all Board members to organise mutually convenient times to meet.
RESOLVED: That the Clerk would organise 1-1’s for the Chair with all Board members. / Clerk
Principal/
Chair
Clerk
6/17 / SUCCESSION PLAN FOR CHAIR AND VICE-CHAIR
Members noted that a Vice Chair wasin place, however this arrangement provides cover when necessary. It was noted that the Vice Chair did not wish to become Chair in the future. It was agreed that some forward modelling would be beneficial to identify options in terms ofpossible future candidates for the Chair and Vice-Chair roles.
RESOLVED: To note the need to consider future Chair and Vice-Chair arrangements.
7/17 / SENIOR POST-HOLDER HALF YEAR REVIEWS
Principal’s Half Year Review:
The Principal left the meeting at 16.35. The Chair presented the Principal’s half year review, it was noted that good progress had been made. It was agreed that recent feedback would be added in regarding the improving reputation and raised profile of the College with local business and community leaders, which the Principal is leading. The Principal re-joined the meeting at 16.40.
Vice Principal’s Half Year Review:
The Principal confirmed the Vice Principals half year reviews had been undertaken recently.It was reported to the Committee that both Vice Principals were making good progress against their agreed objectives and bothwere very positive about their roles. It was also noted that the Executive Team were very positive about how they worked together.
RESOLVED:To approve the Senior Post-Holder Reviews and to note the reviews at Board.
8/17 / ANNUAL REVIEW OF CONFIDENTIAL MINUTES
The committee reviewed the proposal and agreed that the following sets of minutes no longer be marked as confidential:
i)Strategic Board Meeting Part B - 10 November 2011
ii)Board Meeting Part B – 2 July 2015
iii)Board Meeting Part B – 10 March 2016
RESOLVED: That the minutes listed above be declassified. / Clerk
9/17 / ANY OTHER BUSINESS
Members queried whether the Board would be involved in the recruitment of the replacement Executive HR Director following the retirement of the current post holder in Summer 2017. It was noted that the role was not a Board appointment.
10/17 / DATE OF NEXT MEETING: 8 June 2017 (including the Remuneration Committee)
11/17 / CONFIDENTIALITY
PART B
There were no confidential items identified.