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NOTICE INVITING TENDER & WEB SITE MATTER

Cochin International Airport Ltd

Kochi Airport P O , Ernakulam- 683111

Tel: Off (0484) 2610115 Fax: 0484-2610012

NOTICE INVITING TENDERS

TENDER FOR APPOINTMENT OF AN AGENCY FOR PROVIDING SECURITY SERVICES

Tender Ref.: CIAL/Sec/Agency/2011

Tenders are invited from reputed Security agencies for providing security services at the Terminals, Cargo Complexes and Allied Infrastructure of Cochin International Airport for a period of three years on contract basis through competitive bidding and as per the terms and conditions set out in the Tender document of CIAL.

The eligibility criteria for pre-qualification and other conditions are available at CIAL’s Website www.cial.aero or can be obtained from the office of CIAL. For further details please contact the Chief Security Officer at 9539701550.

Applications for pre-qualification with all relevant documents may be sent to the following address on or before 24th August 2011:

Managing Director

Cochin International Airport Ltd

Kochi Airport P O

Ernakulam- 683111

Managing Director

CIAL/Sec/Agency/2011 dated 5th August 2011

TENDER PARTICULARS

Tender Reference / CIAL/ Sec/Agency/2011 dated 5th August 2011
Agency Inviting the Tender / Cochin International Airport Limited (CIAL)
Name of the Tender / Tender for appointment of a Security Agency for Providing Security Services at the Terminals, Cargo Complexes and Allied Infrastructure of Cochin International Airport
Nature of Concession / Providing security Services at Cochin International Airport.
Last Date for submission of applications for pre-qualification / 15:00 hrs on 24th August 2011:
Authority for Acceptance and /or Rejection of Applications / Managing Director, Cochin International Airport Limited
Office to which application for Pre-qualification is to be submitted, / Office of the Managing Director;
Cochin International Airport Ltd;
Kochi Airport P O;
Ernakulam – 683 111; Kerala
Contact Person / Mr. P Gourishankar – Chief Security Officer
91-484-2610115; 9539701550; 2610115 Ext.2690
gourishankar @cochin-airport. in

1.KEY OBJECTIVES OF THIS TENDER

1.1.  The present tender is being invited for appointment of a security agency on contract for providing Security Services at the Terminals, Cargo Complexes and Allied Infrastructure of Cochin International Airport as detailed in the tender document, for which the successful bidder shall appoint uniformed and trained personnel for this purpose. The security agency will provide security of Airport & Premises, Equipment, Materials including monitoring & surveillance of Airport premises and Regulation of Traffic. The details of the estimated requirement is attached as Annexure 1

2.  THE TENDER PROCESS

2.1 The tender process in brief is given below:-

Ø  Application are invited for pre-qualification

Ø  Pre-qualified agencies are issued tender documents

Ø  Financial Bids are submitted

Ø  The contract is awarded to the successful bidder.

3. ELIGIBILITY CRITERIA:-

3.1 All security agencies who are Indian Registered Public / Private Limited Companies or Partnerships providing security services for at least last three consecutive years and having receipts from security services of at least Rs.10 crores(Ten Crores only) during any one of the last three financial years for which audited balance sheet proof for the last three years shall be enclosed.

3.2 The bidder should have at least three years experience of providing security services in any Major Industrial concerns including Public / Private or in State / Central Government Organizations preferably Airports, sea ports, Refineries etc with any single contract value of more than Rs.150 Lakhs (Documentary proof and Experience certificates in original/copy given by Organization/Undertakings of which should be enclosed). The agency shall have a manpower strength of at least 500 People in the agency pay roll.

3.3 The bidder should not have been blacklisted by any Government organization or Public Sector undertaking at any time.

3.4 Joint ventures will not be permitted to participate in this tender.

4. APPLICATION FOR PRE-QUALIFICATION: -

4.1 Tender documents will be issued only to agencies that are pre-qualified by the tender evaluation committee of CIAL.

4.2 Interested bidders may submit their applications for pre-qualification on or before the last date specified in the notice inviting tenders.

4.3 A company profile in brief shall be provided.

4.4 The applicant shall provide details specified in Annexure 2

4.5 The documents as specified in Annexure 3 shall be submitted along with the application for pre-qualification

4.6  The details as specified in Annexure 4 shall be submitted along with the application for pre-qualification together with supporting documents where needed.

Annexure 1

Security Manpower Requirement

Description / Total
Requirement
(Nos) for the Terminals / Educational
Qualifications &
Experience
Security
Guard / 129 / SSC/Xth Class passed with sound
physique, height of at least 5’5” (5’ for ladies)
Age between 21-50 years
Security
Supervisor / 15 / Plus - 2 passed with sound
Physique. Must be of ex-servicemen / paramilitary of rank Subedar/Sub-Inspector and above with at least five years relevant experience in an industrial establishment or Government Organization
Age between 35-55years
Security Officer / 06 / Plus - 2 passed with sound
Physique. Ex Service personnel / paramilitary of rank Subedar Major / Inspector and above with
at least five years relevant experience in an industrial establishment or Government Organization
Age : between 35-55 years
Total requirement / 150

v  The number of manpower required shown above is only indicative and the actual number may vary.

ANNEXURE 2

TENDER FOR APPOINTMENT OF A SECURITY AGENCY

FOR PROVIDING SECURITY SERVICES

AT COCHIN INTERNATIONAL AIRPORT

Details of the Applicant

Name of the Applicant:

Full Address of the Applicant:

Tel. No/ Mob. No.:

Fax No.:

E-Mail:

Registered office of the Applicant:

PAN No.:

Service Tax / VAT Registration No.:

Nature of the Bidder: Individual / partnership,/ Pvt Ltd /

Public Ltd / Others (specify…).

Name of the Signatory

Designation of Signatory

Name & Designation of

Contact person

Signature & Seal of the Applicant

Annexure 3

DOCUMENTS TO BE SUBMITTED BY APPLICANTS ALONG WITH APPLICATION FOR PRE-QUALIFICATION

Sl.
No. / Documents Needed for / Page Number at which document is placed
1 / One self-attested statutory ID copy and one photograph of the Authorized person of the firm/agency, with name, designation, address and office telephone numbers. If the bidder is a partnership Company/firm, name designation, address and office telephone numbers of Directors/Partners also.
2 / Single work of more than Rs.150 Lakhs per annum during any of the last Three years. Copy of the contract to be attached.
3 / Self-attested copy of the PAN card issued by the
Income Tax Department with copy of Income-TaxReturn of the last financial year.
4 / Self attested copy of Service Tax Registration No.
5 / Self attested copy of valid Provident Fund Registration number.
6 / Self attested copy of valid ESI Registration No.
7 / Self attested copy of Articles of Association / Partnership deed
8 / Proof of experiences of last three financial years as specified in clause 3.2 of the pre-qualification document along with Satisfactory performance certificates from the concerned Clients.
9 / Audited Balance Sheet of previous three years

2

10 / Self Declaration that the bidder has not been blacklisted by any Govt organization or Public Sector undertaking.

2

11 / Copy of Licence under Contract Labour Regulation & Abolition Act 1970

Annexure 4

DETAILS TO BE SUBMITTED BY APPLICANTS ALONG WITH APPLICATION FOR PRE-QUALIFICATION

Sl.
No. / Information to be provided / To be filled by the Bidder / For office use
1 / Annual Turnover (in Lakhs)
2007-08
2008-09
2009-10
2 / Manpower on roll
Permanent
Security Guards
Security Supervisors
Security Officers
Temporary
Security Guards
Security Supervisors
Security Officers
3 / Details of experience of having provided security services in any Major Industrial concerns including Public / Private or in State / Central Government Organizations over the last 2 years (List with names, designation and telephone numbers of the contact persons to be enclosed.)
4 / Details of single work of more than Rs.150 Lakhs per annum during last Three years.
5 / Training set-up with credentials of the trainers
6 / ISO Certification of the firm
(Yes/No)

Note: Photocopies of all necessary documents duly self-attested must be attached for verification of the information provided.