Tenant Application Form

BELVOIR LETTINGS: TENANT APPLICATION FORM

APPLICATION TO RENT ACCOMMODATION - SUBJECT TO CONTRACT

PLEASE READ THE NOTES ON PAGES 8 & 9 OF THIS FORM AS THEY ARE IMPORTANT

Making an application does not guarantee the tenancy. The application is necessary to validate the details you have provided in support of your requirement for tenancy and, once a successful referencing pass has been received, the landlord will be requested to formally accept your application. No tenancy can be offered until such formal acceptance has been received by Belvoir.

Should the landlord decide not to accept your application, the landlord will not be obliged to give a reason or explanation.

Please note that each applicant aged 18 years and over MUST fully complete a separate application form.

It is in your interests to complete this form clearly and accurately to avoid unnecessary delays in processing or the possibility of endangering your application for the tenancy. Please be advised that all details will be checked and verified so it will assist in the prompt processing of your application if you contact those parties whose details you may give within the form, requesting them to respond immediately to confirmation requests made of them.

PLEASE COMPLETE THIS FORM IN FULL AND RETURN WITH THE APPLICATION FEES DUE TO THE OFFICE ADDRESS LISTED BELOW.

PLEASE ENSURE YOU SIGN THE TENANCY APPLICATION DECLARATION PAGE

Individual Tenancy Application

(Please complete using Black Ink and in Block CAPITALS)

1 – Property Details (The Rental Property)
Address of the property to be rented:*
Postcode:*
Agreed monthly rent:* £ Your share of rent:* £
The total of all applicants’ shares of the rent must add up to the agreed monthly rent. Your monthly gross income must be at least 2 ½ times your share of the rent.
What is your target move-in date?* / /
What is your required rental term? (Min 6 months) months.
Will this property be your main / principle residence? Yes / No
List children and dependents under the age of 18 who will also live at the property:
Name: / Age: / Date of birth: / Relationship:
Will any of the occupants have pets? Yes / No
Please provide details of any such pets:
Do any of the occupants smoke? Yes / No
Will you be funding the deposit? Yes / No / Shared with other tenant(s)
If you are not, please provided details of the person who will be funding the deposit:
Name:
Address:
Postcode:
2 - Your Personal Details
Title:* /  Mr.  Mrs.  Miss  Ms. Dr.  Rev
 Other. (please state)
First Name:*
Middle Name:*
Last Name:*
Date of Birth:* (dd/mm/yy) / / / Age: (If under 21, a UK based guarantor is required)
Sex:* / Male / Female Number of dependents:
Have you had any previous last names? Yes / No
List previous last names:* / 1
2
3
Present Marital Status:* /  Single.  Married.  Divorced.  Separated. Widow(ed)
Employment Type:* /  Full-time employed  Part-time employed  Temporary /Contract
 Unemployed.  Self-employed.  Retired.  Student
 House-wife / home-maker  Payment in advance.
Payment in advance and / or a UK based guarantor will be required, for unemployed, student, house-wife / home-maker applications.
Employment Status:* /  Junior  Management  Unskilled  Supervisor Semi-skilled.
 Skilled  Senior Management  Other  Not applicable
Email:
Home tel. no:
Work no: / Mob no:
Do you have a National Insurance number? Yes / No
N. I. number:*
Do you have adverse credit history i.e. County Court Judgments, Voluntary Arrangements, etc?* Yes / No
If you do, please provide details.* (Please use separate page if necessary.)
Criminal record:
Have you any unspent criminal convictions?
□ No□ Yes, please specify
3 - Affordability Details
Please state your gross annual earnings:* £
Do you have any additional sources of income?* Yes / No
If yes, please state amount of additional annual income.* £
Please provide details of the additional income*
4 - Employer Details
(If self-employed or retired, please go to sections entitled “Self-Employed” or “Pension Provider” as applicable.
Is your employment likely to change shortly?* Yes / No
If your employer is not changing, please provide their details. If it is changing, please provide details of your future employer. If you have an offer letter, please provide a copy.
If your employment is of a temporary or limited-contract nature,
please state the number of months remaining on your contract / months remaining
If you are employed through an employment agency, please provide their details and not the details for the company to whom you are currently assigned.
Your job title:* / Start date:* (dd/mm/yy) / / /
Payroll number:
Employers company name:*
For the person at your employer who has the authority to provide references for you, please state:
Contact’s name:*
Contact’s job title:*
Contact’s email address:*
Contact’s mob. no:
Contact’s tel. no:* / Contact’s fax no:*
Please be aware that the above-named person will be contacted for confirmation of confidential information for you, such as your employment status and salary. Please ensure that you have advised the above named person and given your authority for them to provide such information to Experian. Failure to do so may delay your application.
Please ensure you provide either a fax no. or an email address. Failure to do so may delay yourapplication.
Employer’s Address:
Postcode:
Please provide any further information that you feel may assist in obtaining a reference from your employer.
Please confirm that the person within the companyhas the authority to provide a reference
□ Yes
5 - Self-Employed
Do you have an accountant AND are your latest accounts less than 24 months old?* Yes / No
If NO, please provide 3 years bank statements showing proof of income.
If YES, please provide accountant’s details:
Firm’s name:*
Contact name*
Contact address:*
Postcode:
Please be aware that the above-named firm or person will be contacted for confirmation of confidential information for you. Please ensure that you have a advised the above-named firm or person and given your authority for them to provide such information to Experian. Failure to do so may delay your application.
Contact’s email address:*
Contact’s mob. no:
Contact’s tel. no: / Contact’s fax no:*
Please ensure you provide either a fax no. or an email address. Failure to do so may delay your application.
6 - Pension Provider
Do you have proof of pension?* Yes / No
If yes, please provide your annual pension statement.
If no, please provide the following information:
Pension Provider’s name:*
Contact name:
Pension Reference No:*
Provider’s address:*
Postcode:
Provider’s email address:*
Provider’s tel. no:* / Provider’s fax no:*
Please ensure you provide either a fax no. or an email address. Failure to do so may delay your application.
Please be aware that your Pension Provider will be contacted for confirmation of confidential information. Please ensure that you have advised the above-named Pension Provider or person and given your authority for them to provide such information to Experian. Failure to do so may delay your application.
If you have other pensions, please provide the same information about each provider on a separate sheet.
7 - Current Address*Please supply addresses for where you have lived to cover the last 3 years.
Postcode:
Dates at this address:* From: (mm/yy) To: (mm/yy)
Living Status: /  Furnished tenant  Unfurnished tenant  Own home
 With parents  Other (please state)
8 - Previous Address
Postcode:
Dates at this address:* From: (mm/yy) To: (mm/yy)
Living Status: /  Furnished tenant  Unfurnished tenant  Own home
 With parents  Other (please state)
(cont.) Previous Address 2
Postcode:
Dates at this address:* From: (mm/yy) To: (mm/yy)
Living Status: /  Furnished tenant  Unfurnished tenant  Own home
 With parents  Other (please state)
9 –Current Landlord / Agent / Lender
Please provide the details of the Landlord or Agent for your current property. If your current address is not a
rented property, please provide details of the Landlord for the rented property you occupied most recently.
Landlord details are for which property? / Current address Previous address 1
Previous address 2 Not applicable
Landlord / Agent name:*
Contact name*
Contact address:*
Postcode:
Contact’s email address:
Contact’s mob. no:
Contact’s tel. no: / Contact’s fax no:
Amount of rent / Mortgage paid (per calendar month)
£
Please provide a minimum of two of the above contact methods. Failure to do so may delay your application.
10 - Bank Details
How many credit cards do you have?* /  None /  1 /  2-4 /  5-6 /  7+
Name of lender / credit card company / Card balance / Monthly payment / Credit card limit / Loan expiry date
£
Do you have a U.K. current account?* Yes / No If yes, please provide the following information:
Sort-code:* / - - / Name of Bank / Building Society:*
Account name* (e.g. Mr. A. B. Smith)
Account no:*
Bank address:*
Postcode:
Do you have a cheque guarantee card for this account?* Yes / No
How long have you held this account?* Years Months
11 - Next of Kin(excluding partner / spouse)
First Name:* / Last Name:*
Relationship:*
Address:*
Postcode:
Email address:
Mob. no:
Tel. no:*

DECLARATION

I confirm that the information supplied is to the best of myknowledge and belief to be true. Iconsent to this information being verified by contacting the third parties on this form. I understand that the results of the findings will be forwarded to the appointed letting agent and/or landlord and may be accessed again should I default on my rental payment or apply for a new tenancy agreement in the future. I agree that Belvoir may search the files of a Credit Referencing Agency and also IDS Ltd (The Insurance Industry’s Data Collection Agency) who will keep a record of that search. I understand that I may obtain copies of my own credit records by way of an application to the Credit Referencing Agency and that Belvoir will supply me with the name and address of the Credit Referencing Agency if asked.

I give my consent to the information being used by credit card companies, credit reference companies, tracing companies, debt collecting agents, existing/previous landlords, letting agents, employers, accountants and any other party that may assist in the event of any default by me in the covenants in my tenancy agreement.

I understand that the letting agent will use the information provided to make a decision about my application. This can mean that if any information is found to be untrue the application can be declined and I may lose all or part of my application fee. The information in this form by me is information as described in Ground 17 of the Housing Act 1966 and I understand that if any of the information within this application is found to be untrue it is grounds for termination of the tenancy.

I understand that in the event of my defaulting on the rental payment, that any such default may be recorded with the credit Referencing Agent and IDS Ltd who may supply the information to other credit companies or insurers in the quest for the responsible granting of tenancies, insurance and credit. I understand and give my consent that in the event of any default by me in the covenants in my tenancy agreement with my landlord; the information contained herein may be disclosed to credit card companies, credit reference companies, tracing companies, debt collecting agencies, existing/previous landlords, letting agents, employers, accountants and any other party that may assist in the recoveries of any monies due or to trace my whereabouts.

I understand that the information provided by me may be transferred to a country outside the EU for the purposes only of processing this reference application, notwithstanding such transfer, Belvoir will remain the Data Controller for this purpose of this application. The details supplied here will be kept secure and confidential in accordance with the UK Data Protection Act.

Please take this as our general consent to divulge relevant information to third parties with regard to this application. Please take this as our specific authority to discuss with the Housing Benefit Department any relevant information including how much is due and when it is due, and any outstanding information still required by the Housing Benefit Department.

I agree to my details being passed to Endsleigh Insurance Ltd and will accept their contact in relation to providing a quotation for Tenants Contents Insurance unless I have ticked the box at the end of this application advising that I am not interested.

Please ensure that this application is returned to Belvoir Lettings within 4 days of the viewing. Failure to do so may result in the property being re-advertised and also may result in some of the application fee paid being forfeited.

The details you provide will be held by Belvoir Lettings and may be used to keep you updated on products and services supplied by us and other organisations which we believe will be of interest to you. If you prefer not to receive this information please tick this box { }

I confirm that I have read and understood the tenancy application form in full.

Signed:
Print Name:
Dated: / / /
Keywood(Mansfield) Ltd t/a Belvoir Mansfield
Suite 1, Brunts Business Centre, Samuel Brunts Way, Woodhouse Road Mansfield NG18 2AH
Tel 01623 427777 Fax 01623 427788
Email

THESE ARE IMPORTANT NOTES THAT SHOULD BE READ AND UNDERSTOOD

Terms and conditions subject to change

1 PROCEDURE FOR SECURING A TENANCY

1. Having viewed the property and arrived at a decision to make an application to rent, you are required to complete a formal application (Pages 1-7). Our investigations will also include a search of the Credit Registers to establish your financial credibility. This is necessary for your prospective landlord to confirm that, in all respects, your application is suitable and satisfactory. For your own guidance you should be aware that to meet the required income to rent ratio your salary should be at least 2.5 x your share of the annual rent.

1. If you are unable to provide satisfactory references or credit check you may still be offered a Tenancy subject to a satisfactory Guarantor being provided (even if you propose to pay the full rent in advance) This person should be over 24 and in full time employment, earning at least 3 times your proposed annual rent. The Guarantor will be contacted to ensure that they are aware of a Guarantor’s obligations and they will be asked to complete a Guarantor’s application form. They will need to meet satisfactory reference checks and a satisfactory credit check and will be expected to sign a form to guarantee your legal commitments in the Tenancy. These further reference checks will be charged at a fee of £60 (Inc VAT).

1. If you are claiming benefits of any kind or are under 21 years of age, you will in all cases require a Guarantor. This Guarantor will need to meet all the criteria outlined in the above paragraph.

1. If you have County Court Judgments registered against you it may prove impossible to grant you a Tenancy unless satisfactory evidence of the clearance of debt is produced prior to the commencement of the Tenancy. If you have any such Judgments registered against you but do not declare them on your application form, they will in any case be found on our checking system and you will then be automatically disqualified from proceeding with the proposed tenancy. You are therefore advised in all circumstances of known or suspected bad credit to discuss the situation fully at the outset so we may properly advise you of how your application may proceed before you commit to any administration fee.

1. You should provide one proof of ID (i.e. new style photo-driver’s license or current signed passport) and, for authentication, 2 proofs of address given on your application form (i.e. utility bills excluding mobile phone bills – dated within the last 3 months).

2 DEPOSITS & RENTS

1. Given satisfactory replies to enquiries you will be offered the Tenancy of the property subject only to confirmation from the prospective landlord of their acceptance of your application, the Terms and Conditions of the Tenancy Agreement, payment of agreed advance of rent and required tenancy security deposit, and the payment of all administration costs.

1. Deposits, rents and admin fees are most easily paid banker’s draft, electronic transfer or in cash. There is a 2.5%levy for cash payments. Please note that electronic payments may take a few days to clear, depending upon which bank you use.

1. Belvoir! Mansfield are members of theDeposit Protection Scheme (DPS).Deposits will be held in accordance with the rules of the said scheme. If you are accepted as tenants you will be provided with the required statutory information regarding the holding of your deposit. Further information is available on their website.

1. The deposit will be returned to you at the end of the Tenancy term without interest and subject to any deductions that may be necessary to compensate the landlord for any breach of the Tenancy Agreement.

1. In no circumstances may the deposit be utilised by the tenants towards the payment of rent, in full or in part, during the period of the tenancy.

3PETS

1. Should you wish to keep a pet at the property & if consent is granted by the landlord then an additional payment of £84 incl. VAT will be applicable.

1. At the end of the tenancy, in addition to the standard cleaning charge, the property will be fumigated irrespective as to whether there is an anticipated problem or not. In addition tenants will be responsible for any damage caused by the pets such as clawing on carpet, scratching on doors, damage to paintwork, soiling on carpets which cannot be removed by cleaning and damage to gardens. Please note this is not an exhaustive list.

4UTILITIES