Template for Assistantship Letters of Offer/Notices of Appointment
For use forGraduate Research Assistant (RA) for AY 2016-2017
Letters of offer should comply with the template below. (Portions in bold are to be filled in with the appropriate information. Specific instructions are provided in italics.
If the appointment dates do not meet the minimum requirement of 91 days for the tuition waiver, please delete the entire second paragraph.
[DATE]
[NAME]
[UIN]
Dear [FULL NAME],
I am pleased to tell you that we are offering you an appointment as a Graduate Research Assistanteffective [start date] to [end date]. This appointment will be for [percentage] % time with a stipend of $ [amount]per month, prorated for the number of days worked in the pay period.
[If tuition waiver eligibility is not met due to appointment percent and/or not meeting the minimum 91calendar days in the term, remove this paragraph:] Your assistantship carries a tuition waiver which covers many, but not all, of the fees. It does cover the service fee, health service fee, Academic Facilities Maintenance Fund Assessment (AFMFA), and Library and Information Technology Assessment. For Academic Year 2016-2017, the waiver also covers $250 or 40% whichever is greater toward the cost of university health insurance (CampusCare) if the student is enrolled, provided in the fall and spring semesters only. The waiver may NOT cover the tuition differential assessment, consult your academic program if you have questions. The tuition differential will vary depending on the program and the number of credit hours you are enrolled in. Please see detailed information regarding Graduate Differentials and the specific programs. Finally, please be aware that in order to qualify for the appointment and receive a tuition waiver you must meet certain conditions including, but not limited to, registering for a minimum of8 hours in the fall and spring semesters. For other requirements, please contact your program.
The main duties of the appointment will include [major components of the assignment]. Your departmental supervisor for the assistantship will be [name and phone number], who will provide specific information about your assignment. Your assignment of duties may be changed at the discretion of the department with notice to you in advance.
[Must be included if there are optional or mandatory orientations:] [A/An] [mandatory/optional] orientation session[s] will be held on [date, time] at [location].
This appointment is contingent upon your completing all documentation required for employment and maintaining the registration requirement through the end of the term.
[If the appointment requires CBC and/or sanction check, the following must be included].This offer is contingent upon the successful completion of a criminal background check and other applicable pre-employmentassessment
You must confirm acceptance of this appointment by returning this letter with your signature or respond via e-mail with your acceptance to [name and contact information][as soon as possible / by [date]].
[Closing and Signature]
______
Signature Date
______
Print Name
Graduate Tuition and Fee Differentials: