Technological and Higher Education Institute

TECHNOLOGICAL AND HIGHER EDUCATION INSTITUTE

OF HONG KONG

Students’ Union

Student Activity Proposal (Student Organization)

Please send the completed form to at least three weeks before the commencement of theactivity. For enquiries, please contact SU by email.

Student organizations MUST complete this document and submit it to the Students’ Union (SU) for prior approval of all organizations events, activities and programmes especially when you require on-campus support. If to organize off-campus events, you are highly recommended to have a prior discussion with SU about logistic arrangement and points to note.

Primary Contact Information

Name(s) of Student Organization:
Contact Persons for the Activity:
First Contact: / Student Name :
Student ID Number: / Mobile:
Second Contact: / Student Name :
Student ID Number: / Mobile:

Activity Details

While SU would extend support towards the success of student organizations, proposed activities that occur outside regular operating hours in THEi campus, or activities that would require support, funding or coordination outside what is ordinary provided, may not be granted with endorsement.

Name of Activity:
Organizer:
Co-organizer(s):
Type of Activity:
(Please‘’, may choose more than one option) /  Workshop / Social Activity
 Guest Talk /  Mass Programme
Competition /  Show / Performance
 Service Project /  Fundraising
 Others (pleasespecify: )
Date(dd/mm/yy): / First Choice –
Second Choice -
Duration: / Start Time: ______
Finish Time: ______
Is this a recurring activity? /  Yes, please state how often: ( )
 No
Location of the Activity: /  On-campus
 Off-campus*
Please specify the venue: ______
(* Participant of Outdoor activity may be required to fill in a ‘Health Declaration Form’, please consult SU)
Expected Number of Participants:
Objectives of Activity:
(please provide as much detail as possible)
Activity Schedule:
(please specify some key datesand tasks related to the planning, promotion and implementation of activity)
Anticipated Difficulties and Solutions:
Promotion Method:
(Please‘’, may choose more than one option) /  Mass Mailing /  SDO News
 THEi SU Facebook /  MyPortal
 Class visit /  Booth
 Banner /  Poster / Leaflet
 Stand placed at Student Common Room/TY Canteen
 Others (please specify: ______)
Application for Poster(if need) / Date(dd/mm/yy): / / to / / (Maximum : 2 weeks)
Paper Size : A3/A4 Quantities : ____
Location : Notice Board in Elevators (TY)
Wall on 2nd Floor in front of Elevators (TY)
 Notice Board in Common Room (TY)
 Notice Board outside Common Room (TY)
Wall outside LT5 (TY)
Notice Board on __ Floor (TY)
Notice Board (KT)
Computer Room (KT)
Notice Board (TKL)
Others(please specify:______)
Will involve external partner / guest / co-organizer? /  Yes* (please specify: ______)
 No
Will collect any fee or deposit from participants? /  Yes* (please specify: ______)
 No
(*Please discuss the arrangement with SU)

Working Group List

No. / Name / Student No / Faculty/Programme / Role/Position / Contact no

Budget

Income
No. / Items / Budget / Paying method
(Cheque / Cash / Others) / P.S.
Quantities / Rate / Total
Charge of Fee
Participant
Working Staff
Others
Total Income / $
Outcome
No. / Items / Budget / Paying method
(Cheque / Cash / Others) / P.S.
Quantities / Rate / Total
Venue Rent
Boarding Cost
Materials
Camp-Tee
Transportation Fee
Printing Cost
Guest Performing Fee
Venue Decoration
Souvenirs
Presents and Gifts
Others
Total Outcome / $
Balance / $

P.S.：

1. If necessary, you may make amendments on this row or delete the unavailable one.
2. Require to include unit.
3. Total miscellaneous expenses is not allowed to over 5% of total cost.
4. Each miscellaneous expenses is not allow to over $200.
5. If the balance is in debit, please re-arrange the income and expenses.

Attachment: activities details and schedule, floor plan which state your decoration, application form, supplementary documents.

Organizer
Name:
Signature: / Post:
Date:
Approved by SU Exco
Name:
Signature:
Approved bySU Council / Post:
Date:
Name:
Signature: / Post:
Date:
Comments from Endorser (SU Exco / SU Council)
Exco Follower (To be filled-up by SU Exco after approval if necessary)

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THEi-SU A01 (ver. Mar01)