Exhibit A
Scope of Work
TECHNICAL TASK LIST
Task # / CPR / Task Name /1 / N/A / ADMINISTRATION
1.1 / Attend Kick-off Meeting
1.2 / CPR Meetings
1.3 / Final Meeting
1.4 / x / Monthly Progress Reports
1.5 / Test Plans, Technical Reports and Interim Deliverables
1.6 / x / Final Report
1.7 / Identify and Obtain Leverage Funds
1.8 / Identify and Obtain Required Permits and CEQA Review
1.9 / Electronic File Format
1.10 / Prevailing Wage Determinations and Weekly Certified Payrolls
1.11 / Historic Preservation Consultation
1.12 / Waste Management Plan
2 / PROGRAM DELIVERY
2.1 / Program Management
2.2 / Program Administration
2.3 / Workforce Development
2.4 / Participant Recruitment
2.5 / Retrofit Installations
2.6 / Quality Assurance
2.7 / x / Verification of Energy Savings
2.8 / x / Program Reporting
2.9 / Lasting Market Transformation
N-1 / N/A / Technology Transfer Activities
N / N/A / Production Readiness Plan
KEY NAME LIST
Task # / Key Personnel / Key Subcontractor(s) / Key Partner(s) /1
1.1 / ML CF KD / B
1.2 / ML KD PT CH / B
1.3 / ML KD PT CH / B
1.4 / BB ML KD PT CH
1.5 / BB ML KD PT CH AR, NW
1.6 / BB ML, KD, PT, CH, AR, NW / B
1.7 / GN, ML, KD, CH / B
1.8 / ML, KD / B
1.9 / ML, KD, AR, NW
2
2.1 / ML, KD, PT, CH, AR, NW / B
2.2 / ML, KD, PT, CH, AR, NW / B
2.3 / ML, KD, PT, CH / B
2.4 / ML, KD, PT, CH
2.5 / ML, KD, PT, CH
2.6 / BB, ML, KD / B, OECs, HRs
2.7 / BB, ML, KD, PT, AR, NW / B, OECs, HRs
2.8 / BB, ML, KD, PT, AR, NW / B, OECs, HRs
2.9 / ML, KD, PT, CH, AR, NW / B, OECs, HRs
CHF – CRHMFA Homebuyers Fund, Inc.
GN - Greg Norton CF - Craig Ferguson ML – Mark Lowder
KD – Karl Dolk PT – Peter Tran CH – Carolyn Holmes
AR – Anthony Rahill BB – Beverly Bales NW – Nick Walter
Key Partners
B - Beutler Corporation Personnel
Other Partners
BPC – Building Performance Contractors HRs – HERS Raters
CBPCA – California Building Performance Contractors Association
ACRONYMS
Specific terms and acronyms used throughout this work statement are defined as follows:
Acronym / Definition /Agreement / Contract No. 400-09-016 between California Energy Commission and CRHMFA Homebuyers Fund
ARRA / American Recovery and Reinvestment Act of 2009
BPI / Building Performance Institute
BTU / British Thermal Unit
CalBO / California Building Officials
CBPCA / California Building Performance Contractor’s Association
CCM / Commission Contract Manager
CE / Continuing Education
CEO / Chief Executive Officer
CPR / Critical Project Review
CHF / CRHMFA Homebuyers Fund
CHO / County Housing Office
CPA / Certified Public Accountant
CPR / Critical Program Review
CPUC / California Public Utilities Commission
CWIB / California Workforce Investment Board
DEER / Database for Energy Efficient Resources
DOE / U. S. Department of Energy
DRE / Department of Real Estate
EDA / Economically Distressed Area
EDD / Employment Development Department
EECBG / Energy Efficiency Community Block Grant
EEM / Energy Efficient Measures
EIA / Energy Information Administration
Energy Upgrade California / The Energy Commission’s Statewide ARRA Branding Effort.
FNMA / Federal National Mortgage Association
FHA / Federal Housing Administration
GHG / Greenhouse Gas
GWh / Gigawatt Hour
HERS / Home Energy Rating System
HPwES / Home Performance with ENERGY STAR
HUD / US Department of Housing and Urban Development
HVAC / Heating Ventilation and Air Conditioning
IAPMO / International Association of Mechanical and Plumbing Officials
JPA / Joint Powers Authority
LIHEAP / Low-Income Home Energy Assistance Program
LLC / Limited Liability Corporation
LMID / Labor Market Information Division
M&V / Measurement and Verification
MBA / Master of Business Administration
MED / Marketing and Education Director
MIRACL / Moderate Income Retrofit and Conservation Loan
MIST / Modern Income Sustainable Technology
MORE / Matching Opportunities, Resources and Employment
MOU / Memorandum of Understanding
MU / MIST Underwriter
OMB / U.S. Office of Management and Budget
PA / Program Administrator
PAC / Project Advisory Committee
PDF / Portable Document Format
PEARL / Professional Electrical Apparatus Recyclers League
RCRC / Regional Council of Rural Counties
REO / Real Estate Owned
RFP / Request for Proposal
SEP / DOE’s State Energy Program funded through ARRA
UCC.1 / Uniform Commercial Code (Financing Statement)
WAP / Weatherization Assistance Program
WDD / Workforce Development Director
WIB / Workforce Investment Board
DEFINITIONS
The following definitions apply throughout this Agreement:
“Contractor” means the entity that receives funding directly from the Energy Commission under this Agreement. The Contractor is defined as a “subrecipient” under Federal law (see Office of Management and Budget (OMB) Circular A-133, Subpart A, Section .105 and Subpart B, Section .210).
“Subaward” means an award made by the Contractor to a subawardee or vendor.
“Subawardee” means any entity other than a vendor that receives funding from the Contractor to carry out or support any portion of this Agreement. As clarified in DOE’s SEP Notice 10-004A, effective April 7, 2010, individual homeowners who receive funding through an SEP financing program are not regarded as ARRA recipients or subrecipients under applicable guidance issued by the OMB, and are not responsible for complying with requirements under the Davis-Bacon Act. Accordingly, Subawardee, as used in this Agreement, does not mean an individual homeowner who receives funding through an SEP financing program.
“Subcontractor” means a subawardee or vendor.
“Vendor” means any entity defined as such by OMB Circular A-133 (see Subpart A, Section .105 and Subpart B, Section .210). Vendor does not include contractors or other equipment or service providers hired directly by an individual homeowner that receives funding through an SEP financing program when that homeowner is not regarded as an ARRA recipient or subrecipient in accordance with DOE’s SEP Notice 10-004A.
Problem Statement
CHF[1] member counties suffer from high rates of unemployment and a shortage of effective programs to address improvement of the energy efficiency of residences owned by moderate income citizens in rural counties. The Moderate Income Sustainable Technology (MIST) program is designed to create jobs and stimulate the economy through a comprehensive program to implement whole-house energy retrofits in existing residential buildings.
Goals and Objectives of the Agreement
The goal of this Agreement is to:
1. Create a sustainable, self-replenishing source of loans and grants for comprehensive, Third Tier energy efficiency retrofits for rural Californian homeowners in the low-to-moderate income segments (60% to 160% of Area Median Income, as determined by CHF staff); and
2. Create jobs and enhance the economy in the member counties of CHF, most of which have relatively high rates of unemployment. Beutler Corporation, a partner in the MIST program, estimates that total contracting work will be approximately $43 million, and total job creation/preservation under ARRA guidelines will be approximately 493 newly created jobs. These jobs should mostly be for local construction, energy efficiency measure installation, and quality assurance verification.
The goal of the program contemplated in this Agreement is to provide loans to low or moderate income individual homeowners, the proceeds of which will be used to perform energy efficient residential retrofit improvements. Contractor will make good-faith efforts to enforce the loan obligations in the event of borrower default. However, the Contractor will not be required to replenish or replace any funds awarded pursuant to this Agreement that are lost due to loan defaults. Losses due to defaults by borrowers are anticipated and are an allowable cost under this Agreement, but Contractor shall take commercially reasonable efforts to minimize such losses to the extent such efforts are economically feasible. This recognition is consistent with the clarification on loan defaults provided in DOE’s SEP Notice 10-008B, effective August 10, 2010. No loan loss reserve shall be required under this Agreement
The objectives of this Agreement are:
1. To install comprehensive Third Tier energy efficiency measures in existing moderate income housing stock, approximately 2,463 units in the ARRA program term;
2. To significantly increase the awareness and use of the US Department of Housing and Urban Development (HUD) Rehabilitation Program (203(k) program) and to provide a new revolving loan funding mechanism (Moderate Income Retrofit and Conservation Loan (MIRACL) program) for comprehensive energy efficiency retrofits for moderate income homeowners;
3. To increase the human knowledge infrastructure necessary for more energy efficiency loans, including Energy Efficient Measures (EEM), technical training, energy mortgage origination training, and general program awareness; and
4. To demonstrate the viability of comprehensive residential energy efficiency retrofits at the time of property sale.
TASK 1.0 ADMINISTRATION
MEETINGS
Task 1.1 Attend Kick-off Meeting
The goal of this task is to establish the lines of communication and procedures for implementing this Agreement.
The Contractor shall:
· Attend a “kick-off” meeting with the Commission Contract Manager, the Contracts Officer, and a representative of the Accounting Office. The Contractor shall bring their Project Manager, Contracts Administrator, Accounting Officer, and others designated by the Commission Contract Manager to this meeting. The administrative and technical aspects of this Agreement will be discussed at the meeting. Prior to the kick-off meeting, the Commission Contract Manager will provide an agenda to all potential meeting participants.
The administrative portion of the meeting shall include, but not be limited to, a discussion of the following:
o Terms and conditions of the Agreement
o CPRs (Task 1.2), including a meeting and reports schedule with related expected deliverables
o Leverage fund documentation (Task 1.7)
o Permit documentation (Task 1.8)
o Training on ARRA SEP reporting requirements
o Compliance with the Davis-Bacon Act
o Compliance with the National Historic Preservation Act requirements
o Waste Management Plan requirements
o Coordination with the Energy Commission’s Statewide ARRA branding effort – Energy Upgrade California
The technical portion of the meeting shall include, but not be limited to, the following:
o The Commission Contract Manager’s expectations for accomplishing tasks described in the Scope of Work;
o An updated Schedule of Deliverables
o An updated Gantt Chart
o Progress Reports (Task 1.4)
o Technical Deliverables (Task 1.5)
o Final Report (Task 1.6)
The Commission Contract Manager shall designate the date and location of this meeting.
Contractor Deliverables:
· An Updated Schedule of Deliverables
· An Updated Gantt Chart
· An Updated List of Leverage Funds
· An Updated List of Permits
Commission Contract Manager Deliverables:
· Final Report Instructions
· Commission Contract Manager Approval of Contractor Deliverables
Task 1.2 CPR Meetings
The goal of this task is to determine if the project should continue to receive Energy Commission funding to complete this Agreement and if it should, are there any modifications that need to be made to the tasks, deliverables, schedule or budget.
CPRs provide the opportunity for frank discussions between the Energy Commission and the Contractor. CPRs generally take place at key, predetermined points in the Agreement, as determined by the Commission Contract Manager and as shown in the Technical Task List above and in the Schedule of Deliverables. However, the Commission Contract Manager may schedule additional CPRs as necessary, and any additional costs will be borne by the Contractor.
Participants include the Commission Contract Manager and the Contractor, and may include the Commission Contracts Officer, other Energy Commission staff and Management as well as other individuals selected by the Commission Contract Manager to provide support to the Energy Commission.
The Commission Contract Manager shall:
· Determine the location, date and time of each CPR meeting with the Contractor. These meetings generally take place at the Energy Commission, but they may take place at another location.
· Send the Contractor the agenda and a list of expected participants in advance of each CPR. If applicable, the agenda shall include a discussion on both leverage funding and permits.
· Conduct and make a record of each CPR meeting. One of the outcomes of this meeting will be a schedule for providing the written determination described below.
· Determine whether to continue the project, and if continuing, whether or not to modify the tasks, schedule, deliverables and budget for the remainder of the Agreement, including not proceeding with one or more tasks. If the Commission Contract Manager concludes that satisfactory progress is not being made, this conclusion will be referred to the Energy Commission’s ARRA Committee for its concurrence.
· Provide the Contractor with a written determination in accordance with the schedule. The written response may include a requirement for the Contractor to revise one or more deliverable(s) that were included in the CPR. The written determination may also include the Energy Commission decision on the amount of ARRA SEP funds to encumber into the Agreement.
The Contractor shall:
· Prepare a CPR Report for each CPR that discusses the progress of the Agreement toward achieving its goals and objectives. This report shall include recommendations and conclusions regarding continued work of the projects. This report shall be submitted along with any other deliverables identified in this Scope of Work. Submit these documents to the Commission Contract Manager and any other designated reviewers at least 5 working days in advance of each CPR meeting.
· Present the required information at each CPR meeting and participate in a discussion about the Agreement.
Contractor Deliverables:
· CPR Report(s)
· CPR deliverables identified in the Scope of Work
Commission Contract Manager Deliverables:
· Agenda and a List of Expected Participants
· Schedule for Written Determination
· Written Determination
Task 1.3 Final Meeting
The goal of this task is to identify the required activities necessary to closeout this Agreement.
The Contractor shall:
· Meet with the Energy Commission to present the findings, conclusions, and recommendations. The final meeting must be completed during the closeout of this Agreement.