Team Talker System (Tts)

Team Talker System (Tts)

TEAM TALKER SYSTEM (TTS)

Teams in a software development project have an ongoing need to communicate among their members. As well, the customer Liason has an ongoing need for communications with the customer or customer representative. These communications may take the form of short notices of upcoming team meetings, or decisions about requirements, designs, or test cases. Communications may be of several types:

  1. High priority – an immediate response is required
  2. Same-day priority – a response before midnight of the current day
  3. Low priority – a response, if any, is due before the end of the current week

Recipients of a low-priority communication are free to ignore it.

TTS will provide the ability to post a document to be edited, inspected, revised, or shared in a real-time conference.

TTS will allow timetables of all team members to be shared. Only the owner of a timetable can edit his/her timetable. Accordingly, TTS will provide appropriate read or read/write access privileges to the set of individual timetables.

The main functions that TTS will support are:

  1. Team Talk – any team member can open a point of discussion as an ‘Issue”. All others have an opportunity to respond.
  2. Team Meet – conduct a formal meeting over the Web at a specified date and time.
  3. Team Write – The Prime for a specific deliverable posts an outline and executive summary on the Team Web page for co-authors to contribute to.
  4. Team Review – The Team is asked to review and give corrections/comments on the current version of a deliverable document.
  5. Ask the Customer – The Liason sets up a Web-meeting or posts an issue for Customer comment. The Posting may take the form of a Customer Questionnaire.

Team Talker should work with common platforms and browsers. In order to track progress of the team, TTS must support a LogTracker feature. LogTracker can list the sequence of all messages sent From or To a team member in a set of 1,2 or more Team Members. In addition, LogTracker can list the sequences of all messages exchanged on a particular issue.

Team Talker will provide a deliverable writeboard, accessible to all co-authors and the project leader. In addition to the current version of the deliverable document, comments, questions, answers, and opinions can be posted by any team member on the writeboard. A posting to the writeboard can be given a Priority as described above.

Team Talker will support an alarm mechanism to notify a team member that a High Priority communication has arrived.

Also, Team Talker will provide a meeting management feature for Team Meet and Team Review. The meeting management feature includes:

  1. Before the meeting, sending out a meeting agenda, date, and time of the meeting.
  2. Gathering attendees’ names and others data as required.
  3. Establishing a chairperson
  4. Assisting the chairperson in controlling the right to speak (the “floor”).
  5. Identifying each Action Item, a Prime for taking the Action, and a deadline.
  6. Concluding the meeting, and sending out a list of Action Items to the appropriate Primes, together with the deadlines, with a copy to the Project Leader.

You are encouraged to do some brainstorming or “green lighting” to identity other features which may be useful to project teams, and to prioritize features.