Teaching Assistant Professor Offer Letter Template – September 2017

NOTE: Include page #s

Date

Candidate Name

Candidate Address

Dear ______:

With the approval of Dean Kevin M. Guskiewicz and the support of the faculty in the department of (name), I am pleased to recommend you for an appointment as teaching assistant professorin the (department name) at the University of North Carolina at Chapel Hill. Most importantly, I am thrilled to welcome you to our community of scholars at Carolina.

I want to explain briefly the essential features of the position we anticipate for you. Your teaching assistant professor appointment in the College of Arts and Sciences will be effective July 1 20XX (or January 1, 20XX), for a term of XXX years. Your nine-month starting salary will be $XXXXX, paid in twelve monthly installments. For your review, please see the attached document for additional terms of employment.

The position carries our regular teaching load for teaching assistant professors of XX (at least six) courses per academic year. (If different, insert text to explain; i.e., “In lieu of ## courses, you will…” Also include any additional information regarding other duties, such as supervising students or advising the chair.)

If you have any questions, do not hesitate to call or send me an email. We realize that this is a very important decision for you, and we are ready to do whatever we can to help you make it. Please let me know as soon as possible, but not later than (date)

This paragraph may be personalized as appropriate:

We are extremely enthusiastic about the possibility of having you join us. Your research plans are exciting, highly imaginative, and complement those of our current faculty. There is great potential for you to enhance many facets of our program. I believe UNC offers an exciting and challenging opportunity for you, and equally important, the University has a long tradition of successfully launching and sustaining the careers of new faculty members. On behalf of my colleagues in the Department of XXXX, we are eager for you to join us here at UNC and look forward to your response.

Sincerely,

Department Chair

CC:______, Senior Associate Dean (Fine Arts & Humanities, Natural Sciences or Social Sciences)

Lachonya Williams, Associate Dean for Human Resources

______, Department Manager

I accept this offer according to the terms stated in this letter and its enclosures:

Signature: ______Date: ______

Enclosures:

Additional Terms of Employment

Additional Terms of Employment

In addition to the terms outlined in your letter, the following terms apply to your employment:

Your eligibility for reappointment or promotion will be determined under the policies and procedures of the University, the College of Arts and Sciences and your appointing department(s). These policies and procedures may be amended during your employment, and you will be evaluated under the policies and procedures then in effect.

The salary stated in your offer letter can be implemented as described only if approved by the appropriate University offices, state legislature and UNC General Administration. Faculty may also teach up to two courses during our summer terms, which comprise Maymester, Summer Session I and Summer Session II, earning one-ninth annual salary per course. Summer salary from teaching and research is limited to no more than one third of your nine-month base salary. In addition, if you have funds from sponsored research, those funds are paid to you in the summer months after calculating the payment for teaching summer school.

It is this institution’s position that a faculty member may not hold two permanent positions, one at the University of North Carolina at Chapel Hill, and one at another institution, as both appointments imply continuous service and a full-time obligation to a single institution. Your signature on this letter provides me with an authorization to recommend you for appointment as teaching assistant professor, and, if approved by the Dean of the College, you will resign from any applicable employment effective June 30th (for a July 1st hire date) or December 30th (for a January 1st hire date) immediately preceding your appointment at UNC at Chapel Hill.

(INCLUDE ONLY FOR POSITIONS ALLOCATED DURING THE COLLEGE POSITION AUTHORIZATION PROCESS) You will be provided, after your arrival, with a high-quality Lenovo desktop computer. The University has an excellent program of support as well as a four-year warranty so that if you experience any hardware or software problems, help is immediately available. Should you wish to modify the computer to a laptop or MAC, you may use the startup funds allocate above to do so.

This letter itself does not constitute a binding offer of employment, but notifies you that, with your permission, the department chair is submitting your name for professional and affirmative action review by appropriate administrative offices within the University.

If you require a work authorization for eligibility to work in the United States, this appointment is contingent upon the procurement of an appropriate immigration and/or visa status prior to the effective date of the appointment and maintenance of an appropriate status for the duration of the appointment. This will be your responsibility. However, we will do everything we can from here to support your visa application.