TCU Panhellenic Council Agenda

Date: 1/27/2016

Location: Alpha Chi Omega

I. Welcome

II. Visitors

III. Panhellenic Creed

IV. Discussion

V. Important Dates

a. Scholarship dinner nominations due tonight at midnight

VI. Officer Reports

a. President – Eden Reeves ()

i. Changes to programming throughout the year

1. Participation vs. 15% events

a. Want to open up other opportunities

b. No longer 15% events since 15% is around 35 women

i. Instead participation events

ii. Office Hours: Thursdays 10-12PM

b. Vice President of Management – Addie Anthony ()

i. Delegate training after council today! Associates please stay as well.

ii. Congrats to Chi Omega, Alpha Omicron Pi, and Kappa Alpha Theta on having members selected to go to SEPC, you will be receiving an email from Amy.

c. Vice President of Member Development – Anika Sutter ()

i. Member and faculty nominations for the Scholarship Dinner on February 23. These nominations are due: TONIGHT, January 27 at midnight to

1. To select Member:

a. Consider how your chapter defines academic excellence/values and nominate a member who embodies those values

2. Faculty/Staff can include anyone who works for TCU that has made an impact on your chapter

3. With nominations please include a reason why both member and faculty were nominated!!

4. Panhellenic delegates: please deliver the dinner invitations to your scholarship chair and nominees (both member and faculty) by February 5 to give them ample time to RSVP.

ii. Chapter Presidents: Please write a letter (using the cards in front of you) to the parents of the scholarship dinner nominees. I will email you a template that you can use as a guide.

1. Please give me these letters UNSEALED by: Wednesday, February 17 at council meeting

a. Will take care of mailing to parents

iii. Associate Delegates: You will be delivering cookies and a thank you poster for faculty members.

1. February 9 I will be in the multipurpose building from 2:30-5:30 with the cookies for you to pick up so that you can deliver both cookies and posters to the faculty that I will assign to you.

a. Due on Feb. 9th

2. Anika will set up what departments you are responsible for

iv. Contact list for alumnae from your chapter – Networking Night

1. Includes recent graduates

2. Contact alumni president in this area for more contacts! (primarily want info for women living in DFW area)

v. Lubbock County High school alum Scholarship due Monday, February 8

d. Vice President of Finance and Administration – Amy Crowe ()

i. Recruitment budget should be done within two weeks

ii. Changing announcements to be do at 9AM instead of noon on Wednesdays

iii. Amy’s Office Hours: Monday 12-2PM

e. Vice President of Recruitment Operations– Sydney Leech ()

i. Sydney’s Office Hours: Friday 11AM-1PM

f. Vice President of Service and Philanthropy – Hannah Taylor ()

i. Hannah’s Office Hours: Wednesday 12-2PM

ii. Tunnel of Oppression this week

1. Thank you to all of you who are volunteering

2. Tonight and tomorrow

3. Give Hannah a thanks

4. Be respectful

iii. AXO Spotlight week- you rock! Go to potbellies.

1. Delegates- please send me your approvals for BYX and SK

a. Let me know of you have any questions

g. Vice President of Public Relations – Caroline Pulliam ()

i. State of Leadership

1. Registration: https://orgsync.com/30239/forms/178572

2. Panhellenic is sponsoring so please join

ii. Google Doc for all internships/job opportunities

1. We get a lot and presidents/officers of chapters must get a lot

2. Way to consolidate

iii. Office Hours Wednesdays 2-4 PM

h. Vice President of Recruitment Programming – Ryan Murray ()

i. Rho Gamma Applications were due last Friday. Thank you all for getting me the applications and recommendations in a timely manner.

ii. Here is the link to sign up for Rho Gamma Interviews if anyone is looking for it:

1. https://docs.google.com/spreadsheets/d/1S_n27g8fCAUZ14PPUSZYVybOfkfFDKbFXl5rbJJoPIY/edit#gid=0

2. Returner Rho Gammas will also be getting interviewed.

a. Notified this afternoon

iii. f I have emailed you about not making the 7% minimum and you have any questions, please feel free to come talk to me or email me,

iv. Office Hours this week: Friday11AM-12PM and 1PM-2PM

v. Thank you Alpha Chi for having us!

i. Advisor – Devin Gregory

i. OrgSync Training: Tuesday, February 2nd or Wednesday, February 3rd at 7:00pm in BLUU2/MPB 203C (RSVP on OrgSync [30 open spots], laptops REQUIRED):

1. Tuesday, 02/02, https://orgsync.com/84906/events/1359242/occurrences/3077809

2. Wednesday, 02/03, https://orgsync.com/84906/events/1359292/occurrences/3077947

ii. Grief Support Group: Thursdays from 3:30-5:30pm. Contact Cathy Elrod for more information or to schedule a pre-group meeting - 817.257.7863 or .

iii. TCU Career and Intern Expo: Wednesday, February 3rd from 4:00-7:00pm in the Campus Rec Center

iv. Be sure to send me a list of names of women you will be or already have extended a bid to. Your new members need to sign their COB Membership Acceptance Binding Agreement as soon as possible after you have extended them a bid. These forms can be found in FSL.

v. Presidents: take Devin’s phone number

1. Prefer e-mail, but if something is more pressing then text may be better

2. Don’t give it out, thanks

VII. New Business

VIII. Attendance

IX. Chapter Reports

a. AXΩ - Welcome to the Alpha Chi house! We were founded in 1885 at DePauw University. Our colors are scarlet red and olive green, our flower is the red carnation, our symbol is the lyre which reflects our musical heritage and our philanthropy is domestic violence awareness. Also, we'd love to see y'all tomorrow at Potbelly from 5-8pm as we fundraise for Circle of Sisterhood!

b. AΔΠ - We are so excited to have welcomed 9 wonderful new members home to ADPi this weekend! Our officers also cannot wait to attend our District Leadership Conference in Tulsa this upcoming weekend!

c. AOΠ - We had fun atour recruitment workshop Saturday and all our sisters lovedour Founder's Day Brunch where wegotto celebrate our sisterhoodwith our Alums on Sunday!

d. XΩ - We are so proud to have initiated 68 wonderful new members this past weekend and welcome them to their first chapter meeting on Sunday night

e. ΔΔΔ - We are proud to say we raised over $10,000 for St.Jude at DHOP! We hope everyone has a great rest of the week.

f. ΔΓ – We are excited for a cupcake party at the house this Friday!

g. ΓΦΒ – We are excited for our Chapter Retreat tomorrow at Flight Deck Trampoline Park!

h. KAΘ – Theta Founder's Day is January 27th, and we can't wait to celebrate with Theta alum!

i. KKΓ – We had an awesome first chapter meeting and look forward to the exciting new year!

j. ΠΒΦ – We had a pie eating contest for our first formal chapter this week and we are excited for our members to experience the tunnel of oppression.

k. ΣK – We are putting our final touches on our first mixer next weekend and excited for our spring bid day next week!

l. ZTA – We had a great first PIE meeting with our newly initiated members and had our rededication ceremony at chapter this Sunday!

X. Meeting Adjourned