Sample Table. If you actually read the table, you’ll see that it has information in it that might actually help you perform some of the tasks when using the Table features in Word. Read it over!Tables are used to organize content, or display data in a table format.

Tables in Word

DS – double space
By Your Name
Keys, Tabs, Groups and Buttons to Remember / What does it do?
Tab Key / To move to the next cell OR to add a row if you’re in the last cell of the table
Shift + Tab / To move back a cell
The Enter Key / Makes the cell larger
Word Wrap / Automatically makes a cell larger to accommodate text
Design Tab (When you click on table)
Borders and Shading / To make gridlines appear
Layout Tab (When you click on table)
Properties / To center a table horizontally between the left and right margin
Merge Cells / Merges columns together to make a solid row
Mouse Pointer Shapes
Selection Arrow
Down Arrow
The I-beam
Double sided arrows / Changes depending on the task
Points to an entire row
Points to a column
To select text only
To adjust column widths
Right Click in the table cell next to where
you want to insert the new column or
row. Select Insert. / Add an additional Row or Column

Create a Table

To create a table:

  • Place the cursor on the page where you want the new table
  • Click the Insert Tab of the Ribbon
  • Click the Tables Button on the Tables Group. You can create a table one of four ways:
  • Highlight the number of row and columns
  • Click Insert Table and enter the number of rows and columns
  • Click the Draw Table, create your table by clicking and entering the rows and columns
  • Click Quick Tables and choose a table

Enter Data in a Table

Place the cursor in the cell where you wish to enter the information. Begin typing.

Modify the Table Structure and Format a Table

To modify the structure of a table:

  • Click the table and notice that you have two new tabs on the Ribbon:Design and Layout. These pertain to the table design and layout.

On the Design Tab, you can choose:

  • Table Style Options
  • Table Styles
  • Draw Borders

To format a table, click the table and then click the Layout Tab on the Ribbon. This Layout tab allows you to:

  • View Gridlines and Properties (from the Table Group)
  • Insert Rows and Columns (from the Rows & Columns Group)
  • Delete the Table, Rows and/or Columns (from the Rows & Columns Group)
  • Merge or Split Cells (from the Merge Group)
  • Increase and Decrease cell size (Cell Size Group)
  • Align text within the cells and change text directions (Alignment Group)