Tier 1 Coordination & Problem Solving Team Meeting Minutes
(Previous Meeting Minutes for Video) / School: / Park Elementary
Date / Time (begin and end) / Location / Facilitator / Minute Taker / Data Analyst
Today’s Meeting / Dec 11 / 3:00-4:00 / Conference room / Anne / Erin / Katie
Next Meeting / Jan 18 / 3:00-4:00 / Conference room / Anne / Erin / Katie
Team Members & Attendance (Place “X” to left of name if present)
x / Anne / x / Katie / x / Eoin
x / Erin / x / Cody / x / Rhonda
Today’s Agenda Items: / Agenda Items for Next Meeting
1. / Review previous meeting minutes / 3. / Organizational Housekeeping items / 1. / Report to District Leadership Team
2. / Systems Overview Update / 4. / Meeting Evaluation / 2. / TFI Scheduled
3. / Bus 512 problem solving / 5. / 3.

Systems Overview

Overall Status Tier/Content Area / Measure Used / Data Collection Schedule / Current Level/Rate
MTSS: Fidelity of Implementation / Tiered Fidelity Inventory / Nov, Feb, April / Tier I= 75% Tier II= 62% Tier III= 55% (goal =70%)
Measured previous Nov
SW Office Discipline referrals / SWIS / Monthly / .55 per day (goal is .22/day)
Reading / DIBELS- Benchmark / Fall, Winter, Spring / Fall:
Winter:
Math / AimsWeb Benchmark- MCOMP / Fall, Winter, Spring / Fall:
Winter: decrease since fall for 5 students

Problem Solving Process

Date of Initial Meeting: Nov 5 / Date(s) of Review Meetings: Dec 11 /
Brief Problem Description (e.g., student name, group identifier, brief item description) /
Precise Problem è
Statement
What? When? Where? Who? Why? How Often? / Goal and è
Timeline
What? By When? / Solution è
Actions
By Who? By When? / Identify Fidelity è
and Outcome Data
What? When? Who? / I
M
P
L
E
M
E
N
T
S
O
L
U
T
I
O
N
S / Did it work?
(Review current levels and compare to goal)
ê /
Many 2rd – 5th th graders (Who) are engaging in Defiance (What), before recess (am and pm) and lunch (When), with most these instances occurring in Class because the students want to avoid the upcoming Classroom instructional period before recess and lunch(Why). / Reduce instances to a rate of .20 instances per school day or less (i.e., no more than 1 instance every 5 school days) by the date of our April meeting, and to maintain at that level or lower for each successive monthly review for the remainder of the school year / Teachers will provide instructional booster, acknowledgment, and re-direction for being respectful.
Harrington, 12/15 staff meeting
Acknowledge respectful behavior in classrooms with SOAR slips. Harrington, 12/15 staff meeting
SOAR slips traded for go to recess/lunch early (teacher supervised)
Review Self Management with staff (12/15 mtg), Peterson / What fidelity data will we collect?
What? When? Who? / Fidelity Data:
Level of Implementation
Not started
Partial implementation
Implemented with fidelity
Stopped
Notes: / Outcome Data (Current Levels):
Sept = 10 (.50/day)
Oct = 11 (.73/day) Nov = 17 (1.42/day)
Comparison to Goal
Worse
No Change
Improved but not to goal
Goal met
Notes:
training feedback.
Classroom teachers will rate implementation fidelity on scale of 0-5 (low to high), on a weekly basis on the fidelity check board.
Weekly, Lucy will send fidelity questions and gather those data for our monthly review
What outcome data will we collect?
What? When? Who?
SWIS data are entered weekly and reviewed at least monthly
Current Levels: / Next Steps
Current level is .17 per school day / Continue current plan
Modify plan
Discontinue plan
Other
Notes:
Kennedy (data analyst) to monitor level and report to team

TIPS II (September 2015). Meeting Minutes Form

Date of Initial Meeting: Dec. 11 / Date(s) of Review Meetings: Jan 18 /
Brief Problem Description (e.g.,student name, group identifier, brief item description): Bus 512 Physical Aggression & inapp. lang. /
Precise Problem è
Statement
What? When? Where? Who? Why? How Often? / Goal and è
Timeline
What? By When? / Solution è
Actions
By Who? By When? / Identify Fidelity è
and Outcome Data
What? When? Who? / I
M
P
L
E
M
E
N
T
S
O
L
U
T
I
O
N
S / Did it work?
(Review current levels and compare to goal)
ê /
Fourth and fifth graders on bus 512 have recent spike in physical aggression and inappropriate language ODRs on bus ride after school since coming back from winter break. Bus driver believes it’s because they are fighting over who sits in the back seats. / Fewer than 1 ODR per week by February 1 on bus 512,
Fewer than 2 ODRs per month by March 1 on bus 512. / Fourth and fifth grade teachers review bus rules with all students by Jan 15. Mr. Banks will notify tomorrow (Jan 12) at grade level meeting.
Assign seats on bus 512 and explain bus bucks- Ms. Harrington meet with bus driver by Jan 13 / What fidelity data will we collect?
What? When? Who? / Fidelity Data:
Level of Implementation
Not started
Partial implementation
Implemented with fidelity
Stopped
Notes: / Outcome Data (Current Levels):
Comparison to Goal
Worse
No Change
Improved but not to goal
Goal met
Notes:
Teachers- ballot cards in office
by Jan 15- facilitator collect for next meeting
Ms. Harrington- meet with bus driver, email facilitator after they meet
What outcome data will we collect?
What? When? Who?
ODR reports, Jan 18, Mrs. Kennedy
Current Levels: / Next Steps
Nov 12- Dec 10
20 ODRs (about 1 per day) different students all in 4-5th grade Bus 512 / Continue current plan
Modify plan
Discontinue plan
Other
Notes:

TIPS II (September 2015). Meeting Minutes Form

Notes:

Organizational/Housekeeping Task List

Item / Discussion / Decisions and Tasks / Lead Person / Complete By
Implementation Surveys / Need to check with staff about feasibility of Fidelity Check Routine / Update fidelity check board
Summarize data
Report data at next meeting / Harrington / Jan 15
Jan 15
Jan 18
Staff Meeting Report / Need a rotation schedule for reporting
Need to report
a)  fidelity of implementation data
b)  current status & outcome data / Subgroup to create a template and reporting schedule
Report at Jan Staff meeting / Banks / Jan 5
Tiered Fidelity Inventory / We are scheduled to complete in the Winter / Extend Feb meeting and complete TFI then / Peterson / Feb 14
Winter Break Celebrations / Usually do a SW assembly first of Jan, a Recess Rodeo, Pajama Day / Subgroup meet to plan schedule of events with Harrington / Johnson / Jan 3
Evaluation of Team Meeting (Mark your ratings with an “X”) / Our Rating
Yes / So-So / No
1. Was today’s meeting a good use of our time? / X
2. In general, did we do a good job of tracking whether we’re completing the tasks we agreed on at previous meetings? / X
3. In general, have we done a good job of actually completing the tasks we agreed on at previous meetings? / X
4. In general, are the completed tasks having the desired effects on student behavior? / X

TIPS II (September 2015). Meeting Minutes Form