NN/LMMAR

SymposiumAward Application

  1. Title of the Program (maximum 100 characters)
  1. Applicant Name:
  1. Position Title:
  1. Email:
  1. Institution receiving funding:
  1. Institution Tax ID #:
  1. Institution DUNS#:
  1. Institution Address:
  1. Telephone:
  1. Amount Requested
  1. Will training on NLM or NIH resources be covered as part of the program? If so, list:
  1. Names and addresses of any partner organizations (if applicable)
  1. Include name of partner organization, address, contact person, email, and phone
  2. In what capacity will the partner organization(s) be contributing?

NOTE: recipients of funding are expected to use or adapt existing training materials before developing new materials. Consult with MAR and the NN/LM Training Office (NTO) prior to developing materials.

  1. Summary: Provide a one paragraph summary statement of the proposed program.
  1. Evidence of Need:
  1. Explain why the program is important.
  1. Include relevant healthcare or environmental information that supports the need for the program as it influences biomedical and health information access and delivery.
  2. Cite any known needs assessments, formal or otherwise, any relevant statistics or literature that support the need(s) identified.
  1. TargetAudience:
  1. Who is the target audience:
  2. Include an estimate of how many you expect to attend and how you will reach this estimate.
  3. Include how the program will benefit the target audience.
  4. Describe the geographic area in which the program will take place and why this was chosen.
  1. Objectives:

List the objectives of the program:

  1. Include detailed process objectives about what will be done (outputs) and outcome-based objectives that specify what will happen or change as a result.
  1. Include how the program will address techniques to improve biomedical and health information access and delivery.
  1. Evaluation Plan:
  2. Describe how the success of the program will be measured and the methods to be used as they relate to each objective.

Symposium awards with training and professional development activities will have standard information to collect using NN/LM forms. Please refer to the NN/LM Evaluation Office’s NN/LM Evaluation Materials web page for the type of information you will need to report. For the proposal, explain how and when you will use the NN/LM forms to collect the information, and include any additional evaluation that you are planning for the symposium award.

  1. Project Plan and Implementation Schedule:
  2. Describe the program in detail (include proposed or identified venue, speakers, topics to be presented, and planning steps).
  1. Include an implementation schedule (timeline) – the implementation schedule for all activities to be undertaken during the project should be feasible within the stated timeframe.
  2. Discuss in detail how the project will be implemented, that is, what tasks will be performed and who will perform them.
  1. Promotion Plan:
  2. Provide a detailed plan for promoting the program to the targeted audience and explain how you will meet targeted participation goals.

Note: The awardee shall acknowledge the support of the National Library of Medicine whenever publicizing the work under this award in any media by including an acknowledgment substantially as follows:

This program has been supported in part or in full by Federal funds through the National Library of Medicine of the National Institutes of Health under cooperative agreement number UG4LM012342 with the University of Pittsburgh, Health Sciences Library System. The content is the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health.

  1. Qualifications:
  2. Describe the roles of key personnel who will be planning and implementing the program, and their experience and qualifications.
  1. Budget:
  1. Submit a budget providing a detailed breakdown of and justification for the costs included in each category (allowable expenses are below). Include the total budget requested. The budget plan must be complete, clear, and well justified to complete the project.
  1. A narrative justification for the budget items is required and must be included.

Note: The University of Pittsburgh will provide a subcontract agreement for all approved projects. All subcontracts are cost reimbursement. Line item invoices must be submitted for reimbursement of expenditures. Invoices may be sent monthly.

Allowable expenses include:

  1. Honoraria for speakers
  2. Travel/per-diem for speakers
  3. Publicity and promotion activities
  4. equipment rental
  5. video-conferencing
  6. facility rental
  7. Applying a portion of the funding to support travel stipends for MAR Network members is strongly encouraged.
  8. Indirect costs (IDC) or Facilities and Administrative (F&A) Costs, if you wish to claim them, apply at your institution’s non-research rate (or, if your institution has no negotiated rate, a 10% Modified Total Direct Cost (MTDC) can be applied)

Expenses are not allowed for:

  1. Food
  2. Furniture purchases
  3. Promotional items: Promotional items include, but are not limited to: clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Typically, items or tokens to be given to individuals are considered personal gifts for which appropriated funds may not be expended. More information is located at: HHS Policy on the Use of Appropriated Funds for Promotional Items.
  1. Complete the Beneficiaries andGoals checklist.
  1. Attachments
  1. Curriculum vitae/resumes of key personnel
  2. Letter of support from institution applying for funding
  3. Letters of support from partnering institution(s)/organization(s)
  4. Completed Beneficiaries and Goals Checklist (From #22 above)
  1. Application Submission
  1. Submit all of the requested materials as one PDF file submission to: .
  2. Place Symposium Award in the subject line.