SWANMORE PARISH COUNCIL
Minutes
MEETINGOpen Space and Amenities Committee
Including Charity Matters for Swanmore Recreation Ground
VENUE Parish Council Office, New Road, Swanmore
DATE Tuesday 28June 2016
TIME 7 pm
PRESENT
Councillors: A Rankine (Chairman), C Newhouse (Vice Chairman),J Woodman, S Lowe.
Assistant Clerk:Y Wheadon
16/26osApologies for absence
RESOLVED to accept the following absence:
Cllr Wilkins - unwell.
16/27os Declarations of Interest
None were declared
16/28os Requests for dispensations
None were required
16/29osPublic Session – No members of public in attendance
16/30os Meeting resumed
16/31osMinutes of the meeting held 31 May 2016
Proposed: CllrRankine; Seconded: Cllr Newhouse
RESOLVED: that the minutes of the meeting having been circulated were approved and signed by the Chairman
16/32osUpdates on Committee decisions – noted
15/157r Footpaths Strategy – Complete
15/183r Purchase 1st Batch of gravel
15/186r New Road Field Fence to be replaced
16/33osWorking Party Terms of Reference
Proposed Cllr Rankine
Seconded Cllr Woodman
RESOLVED that membership of working parties should be a minimum of 2 members of committee and 1 other Councillor
16/34osCommittee Terms of Reference
Proposed Cllr Rankine
Seconded Cllr Newhouse
RESOLVED that the following addition to the Committee Terms of Reference be recommended to Full Council that the Footpath Section should include: d) To appoint a Voluntary Rights of Way Warden
16/35osTerms of Reference for Voluntary Rights of Way Warden
Proposed Cllr Rankine
Seconded Cllr Newhouse
RESOLVED: that the Terms of Reference be adopted subject to the inclusion of a check list confirming agreed works that may be carried out
16/36osAppointment of Voluntary Rights of Way Warden
Proposed Cllr Rankine
Seconded Cllr Newhouse
RESOLVED: that Mr David Street be appointed as the Voluntary Rights of Way Warden
16/37osAnnual Health & Safety Reports
Annual inspection reportsto be actioned under the Clerk’s delegated authority. An alternative quotation will be sought for the inspection of the balancing pond at Medlicott Way.
16/38osVillage Centre Car Park
The updated report was circulated and main points being
- Permission has to be sought from Hampshire County Council as Landlord
- Permission of Executive memberfor legislative purpose
- No budget for this year, it was intended to investigate feasibility and if it is agreed to proceed, then budget for 2017/18
16/39osSwanmore Conservation Group
(ii) Work Party Risk Assessment dated June 2016 - received and noted
(ii) Working Party Report June 2016; noted
(iii) Request for additional shears
Proposed Cllr Newhouse
Seconded Cllr Rankine
RESOLVED that Bahco Shears be purchased at a cost of £47.50 plus VAT
16/40osNew Road Playing Field – Working Party Report
The next Working Party will be held on 13 July 2016 to consider tenders received.
16/41osCorrespondence
Report of storm damage at Medlicott Way
Action: Assistant Clerk to write to householder and obtain quotation for tree work at the site.
16/42osFinance
(i) Payments – April 2016
Proposed: Cllr Wilkins Seconded: Cllr Rankine
RESOLVED:that payments totalling £2435.60 net; for the month of May 2016 for OS&A be ratified
(ii)Comparison report to 31 May 2016; this was taken as read and noted.
16/43osNew Agenda Items
Monitoring of Maintenance Plan
Meeting closed at 9.30pm
SWANMORE RECREATION GROUND - CHARITY 301962
16/44osAction Sheet Update – noted
15/011SRG Additional Play equipment – remove as this is within 4 year plan
16/45osHealth & Safety Reports
Annual inspection reports to be actioned under the Clerk’s delegated authority.
16/46osFinance
(i) Payments May 2016
Proposed: Cllr Wilkins Seconded: Cllr Rankine
RESOLVED:that payments made during May totalling £3,174.58 net for Swanmore Recreation Ground, Broad Lane be ratified
(ii) Comparison report to 31 May 2016
This was taken as read and noted
16/47osFuture Agenda Items – none
16/48osDate of next meeting
The next meeting is scheduled for Tuesday 26 July2016 to be held at 7 pm in the Swanmore Parish Council office, Hollythorns House, New Road, Swanmore
Councillors are reminded that any resolutions for the agenda are to be with the clerk 8 working days prior to the meeting as per Standing Order 9b.
The meeting closed at9.45 pm
Signed Date
Chairman
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