Sunburst Farms Irrigation District

SUNBURST FARMS IRRIGATION DISTRICT

Special Board of Directors Meeting

16040 N. 43rd Avenue

Glendale, AZ 85306

December 13, 2012

MEMBERS PRESENT: Victor Armendariz, President

Courtland Rouse, Member

MEMBERS ABSENT: Carrie Kuitunen, Secretary

EMPLOYEES PRESENT:Brenda Brown

Richard Mitten

OTHERS PRESENT: (See attached sign-in list)

1. CALL TO ORDER: The meeting was called to order by Victor Armendariz, President, at 5:02 P.M.

2. CORRESPONDENCE:

1. Letter dated October 16, 2012 from A.P.S. solutions for business

2. Letter dated November 5, 2012 from President Victor Armendariz addressed to Christopher Munns, Assistant Attorney General

3. Email dated November 7th, 2012 from homeowner Randy Videen

4. Email dated November 23, 2012 from homeowner Randy Videen

5. Check dated November 23, 2012 from State Farm Mutual Insurance Co

6. Email dated December 3, 2012 from homeowner Randy Videen. Attached is correspondence addressed to Arizona Attorney General’s Office

7. Email dated December 12, 2012 from homeowner Randy Videen. Attached is correspondence addressed to Superior Court of Arizona

8. Letter dated December 11, 2012 from A.P.S. solutions for business

3. REPORTS:

A. Financial Report:

President Victor Armendariz stated the District is maintaining the same accounting firm, however Cathy Hacker will be taking over the accounting duties of Bobby Hacker. Accountant Cathy Hacker stated that the objective of these reports is to assist management in presenting financial information in the form of financial statements without undertaking to obtain or provide any assurance that there are no material modifications that should be made to the reports. The intended purpose of these reports is for management discussion and review. See Attachment

B. Board Reports:

President Victor Armendariz reported that ED8 has denied the Districts request. The attorney for ED8 stated that Sunburst Farms Irrigation District does not meet the profile of a commercial and agricultural enterprise.

C. Irrigation Manager Report:

Irrigation Manager Richard Mitten stated that five (5) repairs were completed for the month of November, 2012 with twenty seven (27) remaining. Richard reported on how to improve the efficiently of irrigation water. Richard also congratulated Kay Lorenzen on her recent victory of the November 13, 2012 election. See Attachment

D. Legal Liaison Report:

Legal Liaison absent: David Rich, no report given

E. Pump/Repair Report:

None

F. GPS Committee Report:

None

4. OLD BUSINESS:

A. Discuss and possible action to capitalize 160’ Lot #565 Line 6 replacement:

MOTION Member Courtland Rouse made a motion to table this agenda item until the next Regular Board of Directors Meeting. President Victor Armendariz seconded the motion. Motion Passed.

B. Discuss and possible action in regard to prior homeowner account fees, charges, credit memos and possible failure by the district to adhere to collection policies:

MOTION Member Courtland Rouse made a motion that no further discussion in conjunction to old business b for account fees, charges, credit memos and possible failure by the district to adhere to collection policies. President Victor Armendariz seconded the motion. Motion Passed.

5. NEW BUSINESS:

A. Discuss and possible action to approve Christmas gifts for employees:

MOTION President Victor Armendariz made a motion to approve $300 each for the two (2) managers and $250 each for the three (3) hourly employees. Member Courtland Rouse seconded the motion. Motion Passed.

B. Discuss and possible action to approve four (4) vacation days for Irrigation Manager:

MOTION President Victor Armendariz made a motion to approve four (4) vacation days for the Irrigation Manager for December 17th, 18th, 20th, and 21st, 2012. Member Courtland Rouse seconded the motion. Motion Passed.

C. Discuss and possible action to approve the removal/inspection/repair of the 39th Avenue motor/pump/shaft:

MOTION President Victor Armendariz made a motion to approve the Pump Company for the removal/inspection/repair of the 39th Avenue motor/pump/shaft and not to exceed $20,000. Member Courtland Rouse seconded the motion. Motion Passed.

6. ADJOURNMENT:

Without objection, meeting adjourned at 6:37 PM.

Dated this _____ day of ______, 2012

Submitted by: ______

Office Manager

*Note: All attachments including correspondence in its entirety are filed with the original minutes and may be viewed at the District Office

12/13/2012

Special Session Minutes