Iowa Knights of Columbus

Summer District Meeting

Leader’s Guide

Before the meeting, do the following:

  • Ensure your room is set up for success- no one has their back to the speaker; a defined front of the room with gavel, podium, and US flag; refreshments (if provided) are in the rear of the room;
  • Have the following ready for your reference
  • Stat sheet ready (that was handed out at the State Family meeting)
  • Star Council poster
  • Resource Book
  • Have all attendees complete a sign-in sheet, gathering name, council, position, phone number, and e-mail address
  • Hand out the following-
  • ONE copy of the resource book

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  1. Call to Order
  1. Opening Prayer

+ In the name of the Father, and of the Son and of the Holy Spirit. Amen.

Our Father…… Hail Mary……

+ In the name of the Father, and of the Son and of the Holy Spirit. Amen.

  1. Pledge of Allegiance
  2. Welcome and Introduction of Councils
  3. Introduction of and Opening Remarks by State Officers, District Deputies, and General/Field Insurance Agents
  4. Building the Domestic Church while Strengthening Our Parish
  5. Read State Deputy letter from page 1 of the Resource Book
  6. Inform there will be more resources available on the homepage of our website- iowakofc.org
  7. Membership, Ceremonials, and Fraternal Benefits
  8. Membership
  9. Review Goalsand stats sheet handed to you at the State Family Meeting
  10. Membership 365
  11. Give Me 5
  12. Commitment to Prospect Roster and monthly ask; FOLLOW-UP
  13. Retention
  14. Knight of the Monthand Family of the Month program
  15. Shining Armor
  16. Mentor Program
  17. Proper Billing & Retention Procedures
  18. No Suspensions from January 1st to June 30th
  19. Personal Contact REQUIRED
  20. Build Relationships- Power of 10; New Member mentorship program
  21. Ceremonials/ Exemplifications
  22. Each District shall have a First (Admissions) Exemplification each month so candidates do not have to wait to join. DVD is a great tool to use to meet candidates’ schedules.
  23. Encourage advancement of all brother Knights to the Second, Third, and Fourth Degrees.
  24. Schedule of all exemplifications are posted on state website
  25. Insurance/ Fraternal Benefits
  26. Meet with Insurance agent
  27. Beers, Brats, and Benefits- fraternal benefits night
  28. Give 15 minutes for field agent to present at a Council meeting BEFORE December
  1. Publicity
  2. Explain reasons for sharing activities, events, and programs
  3. Get news and pictures of council activities out there
  4. Parish newsletters/ bulletin, flyers, e-mails; Iowa KofC website (TRAINING AVAILABLE via
  5. Social Media- Facebook, LinkedIn, Twitter
  6. Iowa Knightline (bi-weekly news email) and Knight Life (radio show/podcast); sign up on
  7. Programs
  8. Explain importance of every council to strive for Star Council status
  9. Recruits new members and families
  10. Retains current members
  11. Rejuvenate partnership in parish and strengthens brand awareness in community
  12. The goal of EVERY council
  13. Introduce “Building the Domestic Church” specific programs
  14. Father’s Day Affirmation of Wedding Vows, Consecration of the Holy Family, the Holy Family Prayer Program and icon, Journey to the Inn, Family Fully Alive, 5th Sunday Rosary
  15. Show off Star Council poster and explain expectations
  16. Present and filled out at EVERY Council meeting
  17. Poster and contents discussed at EVERY Council meeting
  18. Forms
  19. Reporting Guide
  20. IRS Form 990 and Tax Identification Number
  21. Training
  22. Free resources on the Officers Online section of
  23. Training available from the state- email
  24. Charitable Foundation
  25. Consider a councils and/or individual donations to the Helping Hands Fund or Culture of Life Fund
  26. Q&A, Sharing, and Final Comments
  27. Closing Prayer

+ In the name of the Father, and of the Son and of the Holy Spirit. Amen.

God, our Father, protector of the poor and defender of the widow and orphan, you called your priest, Father Michael J. McGivney, to be an apostle of Christian family life and to lead the young to the generous service of their neighbor. Through the example of his life and virtue may we follow your Son, Jesus Christ, more closely, fulfilling his commandment of charity and building up his Body which is the Church.

Let the inspiration of your servant prompt us to greater confidence in your love so that we may continue his work of caring for the needy and the outcast. We humbly ask that you glorify your venerable servant Father Michael J. McGivney on earth according to the design of your holy will. Through his intercession, grant the favor I now present (here make your request). Through Christ our Lord. Amen. (Our Father, Hail Mary, Glory be.)

+ In the name of the Father, and of the Son and of the Holy Spirit. Amen.

  1. Adjournment

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After the meeting, do the following:

  • Hand each council all of the resources for them to take back to their councils
  • Submit your attendance roster and report on the meeting to IMMEDIATELY after the meeting. The report should cover any issues discovered during the meeting as well as feedback from the councils on the materials presented.