Technology Committee Agenda

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/ 2012Technology Committee
Minutes
June 21, 2012
2:30 PM EDT– 3:30 PM EDT
TECH TALK 3:30 PM EDT – 4:30 EDT
Call-in number: 866-727-0813
Access Code: 9600120830#
Attendees: Gail Hormats, chair; Dagmar Herrmann-Estes, Board Liaison; Roger Brown; Amy LaBarge; Sue Smoger; John Livingston
Guests:
Staff: Ruth Gleason Roth; Linda Pocsik
Absent or Excused: Michelle Cunningham; Victoria Bischof;Casey O'Brien;Chase Whitaker;Bill Daniels;Charlie Le Grand; Johan Lidros
Agenda Item / Summary of Discussion and Decisions —
Sub - Chairs to provide activity update
Membership / New Member: John Livingston
Approval of Minutes / Minutes approved via email for Feb-April
MSC to approve the minutes from the Feb 16; March 15; April 19 & May 17
Tech Talk (including NP articles)
Sub-committee Members:Bill-Chair; Chase; Sue
Task:Manage the tech talk conference calls, facilitate, solicit questions, ensure marketing happens, develop articles and FAQs for New Perspectives based on Tech Talk sessions etc. / Talk today - ICD-10 topic
Guest speaker – Wayne Little
Moderator – Sue, Transcription – Chase
Sue has 9-10 questions that can ask if callers don’t ask questions to keep call going.
Reminder: Next quarter the dates will start being on Monday’s
Website modernization
Sub-committee Members: Johan-chair; GailHeidi Crosby, Mike F, Joyce Lang
Task: Identify website improvements / No update.
Would like additional people on the sub-committee if anyone interested.
Website maintenance (including list serve monitor)
Sub-committee Members: Roger, Bill
Task: Test website to ensure links work, data is current. Monitor AHIA-L list serve for technology related questions; use for topics in other areas of committee; such as Tech Talk or Audit Library submissions. / Sue sent changes to Linda and Ruth from May. They are working on fixes.
Victoria is to review for June and Dagmar for July.
Charlie is to monitor the list serve for June and Sue for July.
The website review tool is available on the committee page.
Audit Library enhancement - IT related
Sub-committee Members: Amy-chair; Victoria,John
Task: Manage the process of quarterly IT and CAAT related submissions to the AHIA library. Also need to have 4 IT related documents to submit to Audit Library per year. / Submitted one audit program and requested Phyllis Patrick to submit HIPAA checklists (which she did)
I
Amy has some PCI, EMR & Meaningful Use documents that she will submit to committee for approval to be submitted to the library from the committee
Amy Requested topics from committee members
Can be any IT program that would be used in healthcare.
Our committee is specifically tasked with submitting IT related topics for Audit Library submissions.
John volunteering to join sub-committee
EMR (Electronic Medical Record)
Sub-committee Members: Sue
Task: Develop EMR contacts with EMR firms, work with Education committee to get EMR track for annual conference, work with vendors to get EMR audit track at annual user group meetings, manage/lead face book or list-serve EMR related discussions/sub-groups / Original task was to fill 6 EMR sessions – we were able to fill 4 at this point
Filled one of the other sessions with CMS and Medicare enrollment compliance risk; not sure what will happen with 6th session yet.
The original vision of having vendors doing them – is not going to happen at this point. Some might eventually, but some will never do it such as EPIC.
Sue did a great job of trying to pull something together and did a lot of research into the project.
Need to come up with other ideas of how to give the information at the conference or elsewhere.
Such as: User groups have been identified, maybe we need to create a page on web to point people to the user groups.
Suggestions from committee members welcome
Need more people on sub-committee
Tech committee liaison with Education Committee (single person)
Liaison: Gail
Task: Act as IT resource to education committee (3 chairs of subcommittees: annual conference, webinars, regional’s); help by suggesting speakers, topics, etc. / See EMR above
Tech committee liaison with Professional Practices committee (single person)
Liaison: NEEDED
Task: Act as IT SML point person to PPC to keep Tech committee informed of standards, technology needs, etc. / Need a liaison with the Professional Practices committee – They are responsible for developing white papers; monitoring the audit library. They were just organized in this past year.
We need to liaison with them to find out what kind of technology they need to get information to our membership.
What are future technologies that AHIA should be considering and planning in thebudget? It may be something another committee would manage or use.
New business / Suggestion: meet every other month as a full group and use the extra month for sub-committee calls. Other committees are working this way.
Would Tech committee like to consider this?
Feedback:
  • Not sure can logistically do this because we are a small committee with people on multiple sub-committees. Like the idea if we had more members and aren’t so doubled up on things.
  • If we meet every other month as a full committee. And the alternative month the sub-committees schedule a meeting as they have time.
  • Some sub-committees don’t need to meet regularly.
No decision made
Next Meeting / July 9, 2012 – NOTE CHANGE IN WEEK OF STANDING MEETING!
Regular call-in number: 866-727-0813
Regular access code: 9600120830#

*MSC=moved, seconded, carried

Technology Committee Agenda

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Action Items
Task to be completed by / Task / Due Date
Gail / Review draft policy for Website Modernization / overdue
Michelle / Develop a special solicitation for Tech Committee members. / No date set
Month / Listserv Monitor / Website Monitor / Library Document review – Tech related material only
(SML role ) / Tech Talk Moderator / Tech Talk Transcription
December, 2011 / Chase / Bill / Chase / Bill
January, 2012 / Gail / x
February, 2012 / Amy / Johan / x
March, 2012 / Bill / Roger / P –Gail / Sue
April, 2012 / Johan / Charlie / x
May, 2012 / Roger / Sue / x
June, 2012 / Charlie / Victoria / P – Sue s- / Chase
July, 2012 / Sue / Dagmar / x
August, 2012 / Victoria / Casey / x
September, 2012 / Dagmar / John / P – s / Gail
October, 2012 / Casey / Chase / x
November, 2012 / John / Gail / x
December, 2012 / Chase / Amy / P – s
January, 2013 / Gail / Bill / x
February 2013 / Amy / Johan

P – Primary Moderator s- secondary moderator if primary cannot facilitate as planned.

*MSC=moved, seconded, carried