STONEPILLOW - ANNUAL GENERAL MEETING (AGM)

Minutes of the Meeting held at ChichesterCollege, on 24th October 2013, at 6:30pm.

Those Present

Trustees:Shelagh Legrave (SL) – Chair Stonepillow Trustee

David Mowlam (DM) – Vice-Chair Stonepillow Trustee

Clare Apel (CA) – Stonepillow Trustee

Martyn Bell (MB) – Stonepillow Trustee

Iain MacLeod (IM) – Stonepillow Trustee

Peter Stevens (PS) – Stonepillow Trustee

Greg Mahon (GM) – Stonepillow co-opted Trustee

VIPs:Deputy Mayor of Chichester Councillor John Hughes

Deputy Mayor of Bognor Regis Councillor Adam Cunard

Councillor Ian Buckland Borough of Littlehampton

MrIvanWesternWestSussexCounty Council

Mr Phil Packer British Inspiration Trust – Guest Speaker

Members:Mr John Dent, Mr Keith Egerton, Miss Pam King, Mr David Legg-Willis, Mr Julian Lindsey-Clark, Mrs Shelagh Morgan, Mrs Carolyn Mudford, Mrs Elizabeth O’Hea, Mr Jerome O’Hea, Mr Greg Slay, Mrs Judy Stern and Mr Peter Stern

Stonepillow Staff:Sylvie Johnston – CEO

Tim O’Reilly – Finance Manager

Sue Paffey – HR Manager

Nik Hammett – Research & Development Officer & Company Secretary

Stuart Gibbons – Head of Client Services

Lesley Sibley – Housing Manager

Richard Wilding – Restore Manager

Karen Shelley – Mental Health Team Leader

Martin Territt – Recovery Manager

Clive Jones – Hostel Team Leader

Mathew Walker – Assertive Resettlement Officer Arun

Peter Smith – Accommodation Support Officer

Tanja Maus – Resettlement Officer Probation

Emily Skiggs – Community Fundraiser

Emma Kierans – Administrator

Neil Mooney – Assertive Outreach Officer

ASURA:Royston Claydon

Restore Trainee:Nick Croxford

General Public and Volunteers:Mr Martin Downy, Mrs Sue Roe, Mr Anthony Young, Mr Steven Shelwell, Mr Brad Ainsworth and Mr Anthony Fawcett.

1. Welcome

  • The Chair opened the meeting at 6:45pm; she welcomed all those present and made a special welcome to the Deputy Mayor’s of Chichester and Bognor Regis, Councillor Ian Buckland and Mr Phil Packer the guest speaker.
  • The Chair Introduced:
  • The Stonepillow CEO – Sylvie Johnston
  • The Trustees
  • The Chair gave a vote of thanks to Mr David Legg-Willis a former trustee who recently stood-down from that position.
  • The Chair read out a short message from the founder Mr Hilary Parsons.

2. Apologies

  • Apologies were received from the founder Mr Hilary Parsons, The High Sherriff of West Sussex, The Bishop of Chichester, The Mayor of Chichester, The Mayor of Bognor Regis, The Communar, Chair of the WSCC Ms Amanda Jupp, The Lord Lieutenant of West Sussex, Mr Andrew Tyrie (MP), Mr Nick Gibb (MP), and Ms Clare Masson.
  • Apologies were received from the following members: Ms Sally Williams, Mr. Mrs Blackman, Ms Elizabeth Snow, Mr Roger Page, Mr. Mrs Beeson, Rvd Dudley Gummer, Mr Graham Manson, Ms Joyce Spencer, Rev Norman Jenkinson and Rev Norman Last.

3. Minutes of AGM held on 07th November 2012

  • The previous minutes were agreed by all those present for accuracy and there were no matters arising.

4. Reports from Trustees & Auditors for 2012/13

  • The Chair explained three points:
  • Jull Trust and that our auditor’s had felt that as Stonepillow had a controlling interest in the Trust, the accounts for the two organisations should be consolidated and this was reflected in the accounts. This meant the two properties owned by the Trust, located in Barnham are brought into our accounts amounting to approximately £142k of additional assets being shown in the Stonepillow accounts.
  • That due to our registration with the Homes & Communities Agency, we are now required to layout our accounts against the Housing SORP rather than Charity SORP. The format of the accounts is therefore different from previous year’s to reflect Component Accounting, which is the material difference.
  • The HCA registration allowed us access to additional funding which we have utilised for the refurbishment of St Joseph’s and Whyke Lane.
  • Component Accounting is the basis used to calculate depreciation on building work; previously any work was calculated using one rate of depreciation, normally over 50 or 100 Years, now each component such as bathrooms, kitchens, windows etc would have different rates to reflect the replacement cycle for each element.
  • The Trustees Report and The Accounts were approved by all those present.

5. Appointment of Auditors

  • The Chair informed those present that it was the intention of the Trustee Board to go out to tender for the appointment of Auditors and therefore the Chair sought approval from the members for this to happen. - Approved by those present.

6. Auditors’ remuneration

  • No remuneration was agreed until the appointment of the Auditors.

7. Appointment of Charity Trustees

  • The Chair announced the following officers for re-election and election.
  • Reappointment of Shelagh Legrave as trustee proposed by David Mowlam and seconded by Greg Slay - Approved by all those present.
  • Reappointment of David Mowlam as trustee proposed by Shelagh Legrave and seconded by Martyn Bell - Approved by all those present.
  • Election of Greg Mahon as trustee proposed by Shelagh Legrave and seconded by Clare Apel - Approved by all those present.

8. Members of proposed points of resolution

  • The Company Secretary reported that no points of resolution had been received from any member.

9. End of the AGM

  • The Chair thanked:
  • All those attending.
  • Mr Phil Packer the guest speaker.
  • ChichesterCollege for the use of facility.
  • Aramark for the donation of the refreshments.

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