Computer, Internet & Email Policy
Title:
Authorised by:
Commencement date:
Applicable to:
1.0 Purpose
The purpose of this policy is to ensure that employees are aware that company computers are for business use onlyand that any breach of this policy may result in disciplinary action.
1.1 Privacy Issues - Computer
The company computer systemand networkis for business use only and any documents generated and/or information stored remain the property of the company. Information accessed and documentation generatedthrough the computer is strictly confidential and must not be copied, duplicated or distributed to any third person, unless authorised by the person to whom the details relate and/or authorised by management.
Management reserves the right to periodically access computer generated documents, computer logs and the content of staff email and web browsing activities to ensure compliance with this policy.
1.2Electronic Transaction
All employees are strictly prohibited from entering into any contract, terms and conditions or other purchase arrangement, either by print or by electronic means without authority from management.
1.3 Internet Usage
Employees are only to access the Internet for the purpose of conducting company business. Use of the company Internet will berecorded on the companies “Server” and logged. Periodically, this log will bemonitored by management to ensure compliance with this policy.
Any employee authorised to make electronic payments/and or internet banking on behalf of the company via the internet must ensure that payment details are only provided when on a secure web page.
Employees who are privy to company passwords and/or username login information are prohibited from disclosing this information to any other source and must ensure that such detailed information is kept in a secure location if not memorised.
Employees are not to downloadand/or installany material from the Internet unless directed by management to do so.
The company reserves the right to block access to any website that is of an offensive or harassing nature or that poses potential harm to the company computer system and/or network or other such sites that are not of a business or industrial related nature.
Display or distribution of inappropriate, harassing or offensive material (including pornographic) upon computer monitors or elsewhere within the work environment is not acceptable.
1.4 Electronic Mail
Employees are prohibited from using the company’s computer system to transmit offensive (including pornographic material), insulting or harassing messages to other employees in the workplace or to others outside the workplace. The receipt of such material via the Company’s e-mail system is also prohibited. In the event that an employee is in receipt of such an e-mail they are to delete the e-mail immediately and ensure the e-mail is not further distributed.
The use of the company email facility will be continually monitored. The company reserves the right to block any email that is not of a business or industrial related nature. The employee will be advised in the event that an email is blocked (if the recipient can be identified), unless the email is span, has a computer virus, or would be regarded by a reasonable person to be menacing, harassing or offensive.
1.5 Failure to follow procedure
Failure to follow this policy has the potential to injure the business, its reputation and/or the reputation of staff or clients and any such breach is unacceptable.
Breach of this policy will result in disciplinary action up to and including termination of employment.
For the purpose of disciplinary action, the company reserves the right to;
- read, print, review any document created and stored on the company computer system.
- monitor, read, print out emails sent and/or received
- monitor, record and review internet sites accessed
- review back up of hard drive
- use software or other equipment that monitors or records information of computer usage
1.6 Confirmation of policy
By signing this policy, I agree that I have read and understood the provisions outlined and explained to me. I understand that any questions relating to this policy can be forwarded to my manager for clarification and any failure to abide by this policy may lead to Disciplinary action including the possible termination of my employment.
Employee Name / Employee Signature / Managers Name / Managers Signature1