Self DriveVehicle Hire–Buyers Guide

E5 Supplier Number: 00028

For road journeys exceeding a total of 100 miles, it is usually cheaper to use a hired vehicle rather than a private one.The University hasa rental agreement with Arrow Self Drive to provide car, van and mini buses.

All other requirements eg trucks with tail lifts must be ordered with insurance from the hire company.

General Cars & Minibuses with Arrow

  • Vehicle delivery and/or collection to University campus, or up to25 mile radius to home (chargeable a fee of £10.00)
  • Hirer collection and/or drop off from your home or campus to drive the vehicle away from anArrow depot (office hours 8am-6pm Monday to Friday)
  • Weekend Collection: Arrow can offer the University of Bradford an out of hours collection over a weekend from the branch on Huddersfield Road in Bradford where the driver can leave their own vehicle on site. This can be done between 6am-9pm as we have onsite security, the above charges may apply and will be confirmed again when the booking is made.
  • Evening and Out of Hours Deliveries: Drivers must inform Arrow of the time they require to actually drive the vehicle from start and finishto allow for the appropriate insurance cost. In the event of a car needing be driven the night before the hire is to commence an additional charge of £6.00+vat (Cars),£10.00+vat (Vans),£14.00+vat (Mini Bus) will be levied, this will be confirmed at the time of making the booking.

Ordering a Hire Vehicle

University order numbers must be quoted when booking any vehicle. Bookings should be made to Arrow Self Drive by telephone, fax or email and always followed up with an emailed copy of the purchase order. Arrow will only be able to confirm the order with the following information:

  • Driver name and number if available;
  • Date required from and to and time of collection (includes all driving requirements eg to get home);
  • Delivery and collection point/s.

Richard Pitts (Rental Assistant) , 01274 690400 is your first point of contact for raising an order. For any other queries contact NicholaArmatage (Branch Manager).

You will receive a confirmation email after sending your purchase order by email. Purchase orders must contain a contact number for the driver or drivers.

AnHirer Declaration Form (HDF) must be completed at time of raising the purchase order, please contact your Key Purchasing Co-ordinator.Driving licenses must also be scanned and emailed or faxed toArrow Self Drive at the time of booking along with theHDF. The HDF will be reviewed annually,drivers are required to complete a Hirer Declaration Form only once in each calendar year where a hire is made, and any subsequent hires can be made by signing a Disclaimer Form.

Driversmust be 25 years oldor over and holdno more than 6 points on their driving licence. Please contact Arrow if you require a UoB representative to hire a vehicle who is under 25 years of age.

Vehicle Collection & Drop Off

Vehicles may be ordered from any of the Arrow depots listed at the bottom of this Guide. The main depot servicing UoB is based at Odsal Top, Manchester Road,two miles from campus.

Arrow Self Drivewill deliver vehicles to University of Bradford,Richmond Visitors car park. It is preferred that keys are to be collected by the Hirer or a delegated representative. Where the vehicle is not collected from Depot, the UoB driver must ensure Arrow have a contactable phone number to arrange handover of keys and carry out a pre-hire vehicle check. Occasionally keysmay be left at Richmond Building Reception. Security, however, will not check the vehicle at time of drop off, it is the drivers responsibility to check the vehicle and report any concerns to Arrow directly and prior to driving.

Home Delivery

Arrow Self Drive will arrange for a vehicle to be delivered to the drivers home within a 25mile radius of the nearest depot at a charge of £10 plus vat. The driver must be available to sign for delivery and collection, between the hours of 8am to 6pm (time to be agreed at time of ordering).

Arrow Self Drive Available To Hire – price per day (inc insurance)

Note: A number of vehicles have Bluetooth, therefore if you would like this facility please speak directly to Rick or Nichola when placing your order.

Car Engine Size / Make and Model / 1-2 days / 3-7 days / 8-27 days / 28+ days
Manual 1.2 litre / Peugeot 107 / £22.50 / £21.50 / £20.50 / £17.00
Manual 1.4 litre / Ford Fiesta / £23.00 / £22.50 / £21.50 / £18.00
Manual 1.6 litre / Peugeot 308/Skoda Rapid / £25.50 / £25.00 / £23.50 / £19.50
Automatic 1.4 litre / Kia Rio / £24.00 / £23.50 / £22.00 / £18.00
Automatic 1.6 litre / Kia Ceed / £26.00 / £25.50 / £24.00 / £19.50
Estate 1.6 litre / Ford Focus / £27.00 / £26.50 / £24.50 / £20.00
Estate 1.8/2.0 litre / Toyota Avensis / £29.00 / £28.00 / £26.00 / £22.00
7 Seater MPV / Ford Galaxy / £44.00 / £41.00 / £38.00 / £29.00
9 Seater Minibus / VW Transporter / £47.00 / £44.00 / £41.00 / £29.00
17 Seater Minibus / Ford Transit 17 Seat / £54.00 / £51.00 / £49.00 / £34.00
fuel charge per litre Pump price 1.49 per litre plus 20% vat
InsuranceExcess: Cars £200Vans & Minibuses £300

0419-SDV-T14 Buyers Guide: 01 December 2014 to 30 November 2017

Van Engine Size / Make and Model / 1-2 days / 3-7 days / 8-27 days / 28+ days
Escort type van / Citroen Berlingo / £26.00 / £24.00 / £24.00 / £17.00
Transit type van / Ford Transit / VW Transport / £31.00 / £29.00 / £26.00 / £20.00
LWB van / Ford Transit / VW Transport / £44.00 / £42.00 / £34.00 / £27.50
XLWB van / Ford Transit / VW Crafter / £47.00 / £44.00 / £38.00 / £29.50
Luton van / Ford Transit / VW Crafter / £48.00 / £46.00 / £41.00 / £34.00

UoB Driving at Work Policy & Guidance

The UoB has developed guidance on best practice when driving for work purposes. The Policy references relevant legislation that you should be aware of and provides advice on what to do in the event of an accident.

Sustainability

The University recognises that travel by employees can be an essential element of work. It is also committed to following sustainable travel practices and has in place a Sustainable Travel Framework:

That can be downloaded to help staff to meet these sustainable practices.

Driving Abroad

Please note that if you are contemplating driving a hired vehicle outside of the UK please consult our Insurance Team. The UoB’s preferred Travel Management Company can arrange for international, including Ireland and Northern Ireland, car hire as part of the travel arrangements.

Breakdown Recovery

An emergency kit is provided with all vehicles including warning triangles, disposable camera

If you find the vehicle breaks down please follow the guidelines given in the Driving at Work Policy, in particular make sure you are safe. Telephone Arrow Recovery: 07718 736279 for 24 hour assistance. An Arrow Service Manager will take the call and make appropriate arrangements for repair or recovery. You will remain in contact throughout until you are back on the road or transported to a destination of your choice.

Repair or recovery will be within 90 minutes. Where the vehicle cannot be repaired, the driver will be offered a replacement vehicle or to be driven by the Recovery Agent to a destination of choice. Where the driver returns home, Arrow will issue a full credit for the hire.

What to do if you’re involved in an accident

In the event of an accident the same principles for recovery applies. The driver is required, where possible, to contact Arrow Recovery: 07718 736279 within 20 minutes of any incident or accident. Where possible, please use the disposal camera and notebook to help you record the event for insurance purposes.

Charges will be levied as per the original hire for the period up to the accident. Thereafter the hirer will be charged £12.50 plus vat per day until the vehicle is repaired.

Arrow Depot Locations

Vehicles can be hired from the Bradford, Odsal Top, Manchester Road as well as the following depots:Huddersfield, Wakefield, Leeds, Sheffield, Knaresborough, Barnsley, Hull, Harrogate

0419-SDV-T14 Buyers Guide: 01 December 2014 to 30 November 2017