Selectboard Minutes

5/15/17

Selectboard Present: Jared Cadwell (Jared), Ed Read (Ed), and Chuck Martel (Chuck).

Selectboard Assistant: Patti Lewis (Patti)

Guests: Stuart Hallstrom (Stuart), Laura Ranker (Laura), Tom Gibbs (Tom), Culley Thomas (Culley) and Doug Mosle (Doug)

6:00p.m. – Jaredcalled the meeting to order.

  1. Ed made a motion to approve the Selectboard (SB) minutes of 5/1/17. Chuck seconded. No further discussion, all in favor, motion carried.
  1. Laura Ranker from CVRPC presented clean and final copies of the Fayston Hazard Mitigation Plan and Resolution to be adopted by the SB. She also noted the Review Tool presented from FEMA which required no action now but would be useful to track progress on projects and as a reminder of things to change/consider when the plan needed to be renewed in five years. The effective date of the Plan will be 2017 and begin from the date that the Town receives the acceptance letter from FEMA. Chuck made a motion to adopt the Fayston Hazard Mitigation Plan as presented. Ed seconded. No further discussion, all in favor, motion carried. The SB thanked Laura for attending the meeting and expressed appreciation to Gail Aloisio as well for all her work in helping the Town throughout the process.
  1. SB opened roadside mowing bids from two bidders, Tom Gibbs and Chris Griffin. It was clarified that the first mowing needs to be complete by 7/4/2017 and the second by 10/31/17. Tom’s bid came in at $7,900.00 and Chris’ at $8,200.00. Chuck made a motion to accept Tom Gibbs’ bid because it was the lowest. Ed seconded. No further discussion, all in favor, Tom was awarded the roadside mowing contract.
  1. Culley Thomas came before the SB requesting an access permit for 2 Glen View Road. Jared moved to approve the access permit with the conditions that Culley install a 24 inch culvert and cut trees for sight distance improvement on the uphill side of the driveway as directed by the Road Foreman. Chuck seconded. No further discussion, permit approved.
  1. SB reviewed access permit application from Alex Hilton and Erin Chase. Stuart noted that the driveway has been in, met all the driveway requirements, and was good to go. Ed made a motion to approve the access permit. Chuck seconded. No further discussion, all in favor, permit approved.
  1. David Frank was unable to attend the SB meeting so municipal building maintenance items were tabled. SB did review a $700.00 bill that was received from SunWood systems for a new touch screen for improved offsite monitoring of the boiler system. SB was concerned that this was an unexpected, unauthorized, and unbudgeted expense. Jared will speak with David about this item.
  1. Frendly Gathering folks (Barb) had contacted the Town requesting the SB give permission for the Frendly Gathering attendees to BYOB. They had been told by DLC that they (DLC) did not give such authorization and that would have to come from the SB. The SB disagrees and feels they need to sort that out with the landowner hosting the event, i.e. Sugarbush, as it will be a Sugarbush’sliabilityand not the Town.
  1. SB reviewed the Gillespie bid for installation of a new boiler system at the Town Garage. Stuart noted that this new system would heat the current garage and office and any future additions and/or replacement of the garage spaces. Ed made a motion to approve the Gillispie bid of $19,295.00. Chuck seconded. No further discussion, all in favor, motion approved. The cost will come out of the Town Garage Reserve Fund reactivated and approved on Town Meeting Day. Stuart will try to sell the wood boiler on Craig’s List for around $6,000. He will also offer the remaining firewood to whoever will come & get it…1st come, 1st served.
  1. Other Business:

The Hydro Seeder will be delivered this week.

Stuart will contact the Folger family to seek their level of interest regarding the realignment of #9 Hill Road.

Stuart and SB agreed that Fayston would allow the use of equipment, labor, and time to travel to Granville NY, to bring back a load of red clay for the baseball field at Harwood High School.

Chuck asked Patti to reach out to Waitsfield Telecom to see if the Town should be concerned about the recent telephone hacking situation.

  1. SB signed excess weight permits for Arnold Withers Trucking and Veilleux & Son Trucking.
  1. SB Read mail and signed order of 5/2/17 – 5/15/17.

6:45 p.m. – Chuck made a motion to go into executive session to discuss confidential attorney client communication for the purpose of providing legal advice to the Town. Ed seconded, no further discussion, all in favor, motion carried.

7:15 p.m. - Ed made a motion to close executive session. Chuck seconded, no further discussion, all in favor, motion carried.

ACTIONS TAKEN:None

7:15 p.m. – Chuck made a motion to adjourn. Ed seconded. No further discussion, all in favor, motion carried.

The next SB meeting is June 5, 2017 at 6:00p.m.at the Robert Vasseur Town Hall.

Respectfully Submitted:

Patti Lewis

______Approved: Jared Cadwell