STATE PUBLIC WORKS BOARD

July 13, 2001

MINUTES

PRESENT:

Ms. Annette Porini, Chief Deputy Director, Department of Finance

Ms. Karen McGagin, Deputy Director, Department of General Services

Mr. James Roberts, Chief Deputy Director, Project Development, Department of Transportation

ATTENDANCE NOTE REQUIRED, NO BOND ITEMS:

State Treasurer’s Office

State Controller’s Office

ADVISORY MEMBER:

Director, Employment Development Department

LEGISLATIVE ADVISORS:

Assembly Member, Darrell Steinberg

Assembly Member Kevin Shelley

Assembly Member Sally Havice

Senator Richard G. Polanco

Senator Betty Karnette

Senator Wesley Chesbro

STAFF PRESENT:

James E. Tilton, Administrative Secretary, State Public Works Board

Madelynn McClain, Executive Secretary, State Public Works Board

Jim Martone, Budget Analyst, Department of Finance

Genevieve Frederick, Budget Analyst, Department of Finance

OTHERS PRESENT:

Gerry Clark, Department of General Services

Sabrina Winn, Department of General Services

Lan Hoang, Department of General Services

Cynthia Spita, Department of Parks and Recreation

Dennis Wehsels, Department of General Services

Kathy Vestal, Department of General Services

Burton Shanoff, Department of General Services

Peggy Zenter, Department of Parks and Recreation

Aaron Tenn, State Treasurer’s Office

Anita Nord, State Treasurer’s Office

Ken Swarm, Department of Corrections

Lowell Jarvis, Department of Food and Agriculture

CALL TO ORDER AND ROLL CALL:

Ms. Porini, Chairperson, Chief Deputy Director, Department of Finance at 10:03 am called the meeting to order. Mr. Tilton, Administrative Secretary for the State Public Works Board called the roll. A quorum was established.

APPROVAL OF MINUTES:

Mr. Tilton reported staff had reviewed the minutes from the June 8, 2001; meeting and believed them to accurately reflect the Board's proceedings at the meetings and recommended approval.

Hearing no other objections, the minutes of the June 8, 2001, meeting were unanimously approved.

BOND ISSUES:

Mr. Tilton reported that was one bond item. Item #1, Department of Mental Health, Sexually Violent Predator Facility. This bond item is being pulled because we do not have a signed budget.

CONSENT CALENDAR:

Mr. Tilton noted that the Consent Calendar covered Items #2 through #30. We are pulling Item #3, Department of General Services, Department of Forestry and Fire Protection, Buckhorn Forest Fire Station, due to concerns raised by the Department of General Services. Item #7, Department of General Services, Department of Food and Agriculture, 50th District Agricultural Association, due to concerns raised by the Department of General Services. Item #13, Department of Parks and Recreation, Sonoma Coast State Beach, due to concerns raised by the JLBC. Item #14, Department of Parks and Recreation, Morro Bay State Park, due to concerns raised by the JLBC. Item #15, Department of Corrections, Avenal State Prison, Correctional Clinical Case Management, due to concerns raised by the JLBC. We are also recommending moving two Consent Items to the Action Items. Item #2, California Science Center, Exposition Park, Master Plan Parking Facility. Item #10, Department of Parks and Recreation, Leland Stanford Mansion, Rehabilitation. The following four items are being pulled because we have no signed budget: Item #11, Department of Parks and Recreation, California Citrus State Historic Park; Item #21, Department of Corrections, Minor Capital Outlay Projects; Item #24, Department of Youth Authority, Fred C. Nelles Youth Correctional Facility; and Item #25, University of California, MIND Institute.

The revised consent calendar covers Items #4 through #6, Items #8 and #9, Item #12, and #16 through #20, #22 and #23, and #26 through #30.

Because the budget has not been signed, we are modifying the following items to approve preliminary plans, but withhold the release of working drawing funds:

Item #8, Department of Parks and Recreation, Chino Hills State Park.

Item # 9, Department of Parks and Recreation, Patrick’s Point State Park.

Item #12, Department of Parks and Recreation, New Brighton State Beach.

Mr. Tilton indicated that in summary, the consent calendar proposes ten requests to approve preliminary plans, one request to authorize acquisition, one request to authorize site selection, four requests to approve augmentation, three requests to approve the use of Inmate Day Labor, two requests to recognize a project as being complete, and one request to approve increased costs within appropriation.

Mr. Tilton noted that there were four 20-day letters. Item #13, Department of Parks and Recreation, Sonoma Coast State Beach, Recognize scope change. A 20-day letter was sent to the Legislature on June 8, 2001. We received a letter from the JLBC on June 26, 2001, raising concerns with this project. Item #14, Department of Parks and Recreation, Morro Bay State Park, recognize scope change. A 20-day letter was sent to the legislature on June 8, 2001. We received a letter from the JLBC on June 26, 2001, raising concerns with this project. Item #15, Department of Corrections, Avenal State Prison, approve augmentation. A 20-day letter was sent to the Legislature on June 22, 2001. We received a letter from the JLBC on July 10, 2001, raising concerns with this project. Item #23, Department of the Youth Authority, Fred C. Nelles Youth Correctional Facility, approve augmentation. A 20-day letter was sent to the Legislature on June 28, 2001. Approval of this item is contingent upon the passing of the 20-day waiting period, which is July 18, 2001.

Staff recommends approval of the revised consent calendar, Items #4 through #6, Items #8 and #9, Item #12, and #16 through #20, #22 and #23, and #26 through #30

A motion was made by Ms. McGagin, and by Seconded Mr. Roberts to adopt the Revised Consent Calendar, and to approve Agenda Items #4 through #6, Items #8 and #9, Item #12, and #16 through #20, #22 and #23, and #26 through #30.

The consent calendar was adopted by a 3-0 vote.

ACTION ITEMS:

Mr. Tilton noted there were three action items.

Item #31, State Public Works Board, Adopt a resolution authorizing execution of a contract for financial advisor services. We would like to modify the resolution to eliminate the reference to waving the application of the Disabled Veteran Business Enterprise Program.

A motion was made by Ms. McGagin, and by Seconded Mr. Roberts to adopt Action Item #31.

The Action Item was adopted by a 3-0 vote.

Item #2, California Science Center, Exposition Park, Master Plan Parking Facility. Approve preliminary plans. There is a pending lawsuit regarding this project, but we do not believe this lawsuit would prevent the Board from taking action on this item. However, since the budget has not been signed, I recommend approving the preliminary plans, but withhold the release of working drawing funds until the budget has been signed.

A motion was made by Mr. Roberts, and by Seconded Ms. McGagin to adopt Action Item #2.

The Action Item was adopted by a 3-0 vote.

Item #10, Department of Parks and Recreation, Leland Stanford Mansion State Historic Park, Rehabilitation. Approve preliminary plans. There is a pending lawsuit regarding this project, but we do not believe this lawsuit would prevent the Board from taking action on this item.

A motion was made by Ms. McGagin, and by Seconded Mr. Roberts to adopt Action Item #10.

The Action Item was adopted by a 3-0 vote.

OTHER BUSINESS:

Mr. Tilton noted that there were no items of other business.

REPORTABLES:

Mr. Tilton indicated there were eight reportables.

NEXT MEETING:

Mr. Tilton noted that the next PWB meeting is scheduled for Friday, August 10, 2001, at 10:00 am in Room 112.

Having no further business, the meeting was adjourned at 10:14 a.m.

BOND ITEMS

BOND – ITEM 1

DEPARTMENT OF MENTAL HEALTH (4440)

SEXUALLY VIOLENT PREDATOR FACILITY-COALINGA, FRESNO COUNTY

Authority: Chapter 324/98, Item 4440-301-0001 (1.1)

Chapter 50/99, Item 4440-301-0660 (1)

Chapter 52/00, Item 4440-301-0001 (1.5)

2001 Budget Act, Item 4440-301-0660 (1)

Adopt a resolution to:

  1. Authorize the sale of the State Public Works Board Lease Revenue Bonds.
  1. Authorize the execution of the Construction Agreement between the Department of General Services and the State Public Works Board.
  1. Approve the form of and authorize the execution of a Facility Lease between the Department of Mental Health and the State Public Works Board.
  1. Approve the form of and authorize the execution of an Agreement for the Transfer of Control and Possession of State Owned Real Property (Transfer Agreement) between the Department of General Services and the State Public Works Board.
  1. Authorize the use of interim financing, to be repaid from the Public Buildings Construction Fund from the proceeds from the sale of bonds.

Total Estimated Bond Authorization: $365,312,000

PULLED.

BOND ITEMS

STAFF ANALYSIS – ITEM 1

Department of Mental Health

Sexually Violent Predator Facility-Coalinga, Fresno County

Action requested

The action requested will adopt a resolution authorizing interim financing of $360,728,000, to be repaid from the issuance of lease revenue bonds.

Scope Description

This project is within scope. The overall purpose of the project is to design and construct a new mental health facility for the treatment and rehabilitation of Sexually Violent Predators in a secure environment that protects the public, staff, and the patients. The project includes 1,148,851 gross square feet (gsf) of building area and infrastructure development on property adjacent to Pleasant Valley State Prison in Coalinga, Fresno County. The maximum-security psychiatric hospital facility includes 74,370 gsf of administration, 850,722 gsf of clinical services and program, 157,041 gsf of support services, 31,115 gsf of plant operations space, and a maximum-security perimeter system. The required infrastructure developments include site grading, an electrical substation, a wastewater treatment plant, roadways, and drainage systems.

Funding and Cost Verification

This project is within cost.

$377,037,000 / total estimated project costs
$27,750,000 / project costs previously allocated: study $4,796,000; site acquisition $29,000; preliminary plans $4,584,000; construction (community mitigation) $6,900,000; working drawings $11,441,000
$349,287,000 / project costs to be allocated for construction: contract $312,572,000; contingency $15,629,000; A/E services $9,683,000; other project costs $11,403,000 at CCCI 4019.

CEQA

A Notice of Determination was filed with the State Clearinghouse on October 6, 2000, and the waiting period expired on November 6, 2000.

Project Schedule

The project schedule is as follows:

Approve working drawings:

Bid Package 1: Mass Excavation and Backfill August 2001

Bid Package 2: Facilities and Infrastructure January 2002

Bid Package 3: Central Warehouse January 2002

Bid Package 4: Motor Vehicle Building January 2002

Complete construction: September 2004

Other Issues

·  In August 1999, the Public Works Board approved a resolution to authorize interim financing of $4,584,000 for the preliminary plans of this project. This request will approve a resolution to authorize interim financing for the working drawing and construction phases.

Staff Recommendation: Approve resolution.

CONSENT ITEMS

CONSENT – ITEM 2

CALIFORNIA SCIENCE CENTER (1100)

EXPOSITION PARK, LOS ANGELES, CA

Master Plan Parking facility, Phase I

Authority: Chapter 324/98, Item 1100-301-0001 (2)

Chapter 50/00, Item 1100-490-0001(2)

Chapter 52/01, Item 1100-490-001 (2)

Chapter 324/98, Item 1100-301-0890(1)

Chapter 50/00, Item 1100-490-0890(1)

Chapter 52/01, Item 1100-490-0890(1)

a. Approve preliminary plans

PULLED AND MOVED TO ACTION ITEM #2

CONSENT ITEMS

STAFF ANALYSIS – ITEM 2

California Science Center, Exposition Park, Master plan parking facility, Phase I

Action Requested

The requested action will approve preliminary plans and the release of working drawing funds for this project.

Scope Description

The project is within scope. The proposed project will be adjacent to the California Science Center and the California African American Museum. The Parking Structure will be reinforced concrete with a top surface level and three subterranean levels. It will provide approximately 2,071 vehicles.

Funding and Project Cost Verification

The project is not within cost. However, the Department of General Services has been directed to attempt to bring the project back within cost during the working drawing phase.

$28,289,113 total estimated project cost

$27,550,000 previously approved total project cost: $10,000,000 State Funded & 17,550,000 Federal TEA-21 funding to be paid back to the State on a reimbursement basis. The Federal funding share for each phase is based on a percentage of the previously approved total project budget estimate. This equates to 63.7 percent.

$739,000 recognized deficit. The Federal share is fixed and there is no capability of Federal augmentation.

Preliminary Plans

$1, 053,013 total preliminary plan allocation: A&E Services - $541,737; Other Project Costs –

$511,276

($922,000) previous approved total preliminary plan allocation. An increase of (+$131,013).

$334,955 state share previously transferred.

$47,289 additional state share requested for transfer.

$670,769 federal share

Working Drawings

$805,600 total working drawing allocation: A&E Services - $682,600; Other Project Costs –

$123,000

($810,200) previous approved total working drawing allocation. A decrease of (-$4,600).

$292,433 state share requested for transfer.

$513,167 federal share

Construction

$26,430,500 total construction allocation: contracts - $23,795,000: contingency $1,190,000: A&E Services - $954,000; other project costs - $1,125,776

($25,817,000) previous approved total construction allocation. An increase of (+$613,500).

CEQA

A Notice of Exemption will be filed with the State Clearinghouse on June 8, 2001, and the waiting period will expire on July 6, 2001.

NEPA

It is anticipated that the Federal Categorical Exemption will be completed by the PWB action on July 13, 2001.

Project Schedule

The project schedule is as follows:

Complete construction: September 2003

Staff Recommendation: Approve preliminary plans and release of working drawing funds.

CONSENT ITEMS

CONSENT – ITEM 3

DEPARTMENT OF GENERAL SERVICES (1760)

DEPARTMENT OF FORESTRY AND FIRE PROTECTION (3540)

BUCKHORN FOREST FIRE STATION, SHASTA COUNTY

CDF 174, DGS Parcel 9996

Authority: Chapter 52/00, Item 3540-301-0001(17)

a. Authorize acquisition consistent with the staff analysis provided to the Board

PULLED.

CONSENT ITEMS

STAFF ANALYSIS – ITEM 3

Department of Forestry and Fire Protection

Buckhorn Forest Fire Station, Replace Apparatus Building

Action requested

Authorize acquisition consistent with the staff analysis provided to the Board.

Scope Description

This project is within scope. The Legislature has approved the funding for the acquisition of land and the construction of a new apparatus building, flammable storage building, pump house, and site work. The acquisition phase of the project includes acquisition of fee simple interest in approximately 4.5 acres.