MINUTES
Scholars Academy PTO Executive Council Meeting Minutes
Date | time March 31 2017
In Attendance
Kelley WheelerAlicia Gozycki
Sharon Tam
Karen Pietrafesa
Jayashree Srinivasan / Niketa Mittal
Jessica Cuneo
Josi Amaral
Maura O’Sullivan
President’s Report
Fundraising:
●Online survey with 24 respondents, supporting the need for fundraising in general
●Results of survey show strong support for playground development
●Results also indicate that parents do not want to sell items, that they prefer fundraising events
ACTION:
●Go Play Save program stays as is, chair is needed
●More fundraising opportunities to be added to Fall Social (will still remain a free event)
●Lunch program will be for profit
●Boosterthon will be booked for next year, tentative date is May 3rd with pep rally April 24
●Loyalty Program needs a chair, focus on getting VIC card numbers with permission for perpetual use
Lunch Program:
●Online survey with over 100 respondents
●Results show a strong support for having a lunch program available including emergency lunches
●Results also show that parents are dissatisfied with quality and quantity of the food as well as difficulty with ordering process.
●Ms. Cuneo said that the problem lies with the vendor and that efforts should be made to find a new vendor before making any major changes
○ACTION: Bring to general PTO members to vote
Treasurer’s Report
●Overall forecast looks good as we are under budget for the year (submitted in absentia)
Vice President’s Report:
●Night of the Arts dinner option still open
●Food Truck for Night of the Notables was a good success, consider for NOTA
○ACTION: Communicate withShruti Arora to look into dinner fundraiser food options for NOTA
Secretary’s Report
●Nominations with role descriptions are on PTO webpage
●Volunteers reluctant to be an executive chair due to a number of factors including not being clear about role and commitment to being present at monthly meetings
●Ms. Cuneo said that the school focus on “Time, Talent, Treasure” and there is close to 100% participation.
ACTION:
●look into remote meetings, including calling into meetings and using the conference room
●Publicize “Time, Talent, Treasure” and increase PTO presence at the following events with high parent traffic: New Scholar’s Day (Maura to volunteer that day to promote Loyalty Program), Night of the Arts, Meet the Teacher Night
Committee Reports
●Book Fair: Fall book fair was very successful; Spring book fair is scheduled for May 9th
●Some slight change of timing will be made to help maximize volunteer time and sales
Next Executive Council Meeting: April 19th, 2pm
Minutes recorded by Sharon Tam