SCASL Executive Board

Meeting Minutes

November 3, 2012

  1. Call to Order

Heather Loy called to order the regular meeting of the SCASL Executive Board at 10:05 a.m. on November 3rd, 2012, at Christus Victor Lutheran Church in Columbia, South Carolina.

  1. Roll Call

Attending: Heather Loy; Anne Lemieux; Charlene Zehner; Steve Reed; Kathy Sutusky; Cathy Nelson; Fran Bullington; Leigh Jordan;Martha Taylor; Marcia Kalayjian; Jennifer Tazerouti; Gloria Coleman; Susan Myers; Irish Anderson; Julie Putnam; Jenny Dillworth; Diane Ervin

Absent: Kelly Knight, Donna Shannon, Karen Gavigan, Samantha McManus, Patrice Green, Susan Easter, Diane Geddings, Will Strait,and TBA Retired Chair

Guest: Melissa Keeler, Connie Dopierala

  1. Agenda Items
  1. Welcome and Call to Order
  2. Secretary’s Report - Approval of September Minutes
  3. Charlene made a motion to approve the minutes from the September 8thBoard meeting
  4. Unanimous approval
  5. President’s Report
  6. Editorial Committee
  7. MCM proof is being printed
  8. Intellectual Freedom
  9. This is SCASL’s year to award at conference, the deadline for submissions is Feb 1st and they have received one nominationto date
  10. USC
  11. Next weekend is USC homecoming and Gamecocks on the Green next Friday
  12. Retired Chair
  13. Drucie has stepped down – please make any recommendations for a replacement to Heather Loy
  14. Town Meetings
  15. Audio portion of the most recent broadcast has some technical difficulties and it is being worked
  16. Next taping is November 28th (ADEPT & GBE update and the slate of officers) – it will air December 6th and will be available on StreamlineSC
  17. Legislative Committee
  18. Proposedto invite legislators to SCASL Conference during the opening session ofthe exhibit hall and to use regional network to ask school librarians to invite their local legislatorsand notify Samantha McManus with any responses that indicate legislators will/plan to attend.
  19. Governor Haley, Superintendent Zais and Mayor Steve Benjamin will be invited personally by Anne Lemieux
  20. An individualized event for legislators may be planned for the future
  21. A template letter for local librarians to personalize for use as an invitation to conference for legislators was requested by the board to be developed and disseminated
  22. The Elected Official of the Year Award – currently there are no guidelines for nomination and guidelines will be resubmitted for the January meeting after further finalization by the Legislative Committee
  23. Website
  24. As a result of conversation at the Executive Committee meeting regarding the need to improve information dissemination, a task force will be formed to fix and improve the existing website
  25. Please send names of people who could help with this committee to Heather Loy
  26. Special Request
  27. Ida Thompson submitted a special request for a research study to be conducted by Keith Curry Lance to study South Carolina’s school library media programs to validate the positive role of school librarians on student achievement
  28. Martha Taylor made a motion to appoint a taskforce to investigate the potential of pursuing this research study
  29. The motion passed unanimously
  30. This task force will investigate the availability, cost and feasibility of this undertaking and provide feedback soon
  31. President-Elect/Conference Report
  32. Call to Conference has been released and distributed
  33. This year conference will not provide a bag as part of registration and will instead do a Bring Your Own Bag (BYOB) with prizes for different categories of bag quality; this information will be shared in various venues prior to conference
  34. Participants will be provided name badge pouches with neck straps as part of registration instead of the plastic ones traditionally provided
  35. Session acceptance information will be shared soon
  36. Conference booklets are being developed
  37. Ten authors have been secured so far
  38. Treasurer’s Report
  39. Net income is positive currently
  40. A Profit & Loss statement was distributed
  41. Past President’s Report – Slate of Officers
  42. Kathy made a motion to approve the slate of proposed officers – President Elect: Diana Carr, Secretary: Andi Fansher, Members-at-Large, Elections Committee: Linda Waskow, Angie Enlow, and Valerie Boatwright
  43. The motion passed unanimously
  44. Executive Secretary’s Report
  45. Membership is at 709 members as of today
  46. Common Core seminars were well attended
  47. Five exhibitors are currently registered for conference
  48. When members pay dues PayPal charges $1.40not the $5 reported previously at the July board meeting
  49. Renewal memberships yielded from the mailing numbered 140 from 1800 mailed
  50. Supervisor’s Section
  51. Julie made a motion to approve the Achieving Exemplary School Libraries standards
  52. The motion passed unanimously
  53. Julie made a motion to approve the South Carolina Standards for School Library Resource Collection document
  54. The motion passed unanimously
  55. These documents will be submitted to Patrice Green at the State Department of Education and will be “Supervisor section approved, SCASL endorsed and SCDOE supported.” It is important to note that these are not mandates for program development or to be used to evaluate school librarians, but to evaluate PROGRAMS and COLLECTIONS.
  56. It will then be an advocacy tool for school librarians to share with their administration
  1. Auditing Committee
  2. Conniesubmitted the first version of the Audit Committee Guidelines and Checklist submitted – it will be reviewed after the first audit process and later submitted for addition to the handbook
  3. A trial run with the guidelines will be conducted using last fiscal year’s information
  4. Advocacy Committee
  5. Snapshot Day is this month and it has been highly publicized
  6. Justification Toolkit–A justification letter template is being developed to help empower school librarians to ask their administration to attend conference. Once finalized it will be distributed to librarians to provide justification regarding the utility of attending conference. If you would like to work on this toolkit please let Fran know
  7. Public Awareness Committee
  8. Snapshot Day Promotion
  9. Some committee members have asked local media to attend their snapshot day
  10. School librarians will be encouraged to contact their local media outlets to promote their school’s events
  11. A template for this press release will be developed by the committee
  12. Awards Committee
  13. Awards were publicized via a variety of venues
  14. Nominations have been received for most of the awards thus far
  15. If there are no nominations received for a particular award they will not be awarded
  16. SCLA Liaison
  17. SCLA has a new slate of officers starting in January
  18. Regional Network
  19. A detailed summary of the Regional Network survey has been provided in Yahoo Groups
  20. When asked “what SCASL can do for you”the primary responses were requests for more Common Core instruction and more face to face opportunities
  21. Steps to share professional development opportunities with other librarians in of each region and other regions will be developed and implemented
  22. Bylaws
  23. Martha made a motion that Article III. Membership. Section 2. Dues under a.Annual Dues a listing for K-12 Students at $10.00 be added.
  24. After discussion Martha amended her proposal that instead Article III Section F be changed to add at the end of consecutive years, “and K-12 students who serve on a book award committee” to allow students serving on book award committees to apply and receive free SCASL membership
  25. The amended motion passed unanimously
  26. Information Technology
  27. The committee was asked to provide a recommendation for webinar software and report was submitted to the yahoo groups outlining different programs. Julie’s personal recommendation is Eluminate. The committee will provide a definitive recommendation at the January meeting for board approval.
  28. An Edmodo for SCASL was opened on Thursday, November 1st, and already has over fifty members
  29. PreService
  30. A list of 30 colleges and universities have been contacted to promote school librarians
  31. Paraprofessional
  32. Irish received a list of paraprofessional SCASL members and will be contacting them
  33. She also will be receiving a list from the Regional Network survey to promote SCASL membership and the paraprofessional committee.
  34. As the 2011-12 Archives & History Chair, she also requested folks from last year provide hardcopy of archives and history information was requestedfrom last year’s activities be given to her so she can close out last year’s box.
  35. Other
  36. Yallfest is November 10th in Charleston with tons of great YA authors
  37. The next SCASL Board of Directors meeting will be held on January 12 from 10 a.m. to 12:30 p.m.
  1. Adjournment

Heather Loy adjourned the meeting at 11:56 p.m.

Minutes submitted by: Charlene Zehner, SCASL Secretary